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7 C's of Effective Communication-Academic Writing

Updated on July 29, 2020

Effective Communication

Effective communication is something more than just the exchange of ideas, information, and verbal or non-verbal speech. Communication becomes effective only when the receiver gets the point or underlying concept of discussion.

7 C's of Effective Communication-Academic Writing

Effective communication stands upon the following seven pillars:

  1. Clarity
  2. Correctness
  3. Completeness
  4. Conciseness
  5. Courtesy
  6. Concreteness
  7. Consideration

In other words, the communication must be clear, correct, complete, concise, courteous, concrete, and coherent to be effective. Let's dig into these seven pillars one by one for further information.


7 C's of Effective Communication-academic Writing
7 C's of Effective Communication-academic Writing

1. Clarity

We can define clarity as "free from obscurity, and easy to comprehend."

Clarity wants the use of simple language, avoiding complex terms, vocab, phrases, and idioms. It makes the communicating and comprehending process easy because the receiver is familiar with these terms and words.

For Example

  • Being a proficient and whiz teacher, I postulate that you must help the students. (UNCLEAR)
  • Being a skillful teacher, you must help the students. (CLEAR)

Clarity: 7 C's of Effective Communication
Clarity: 7 C's of Effective Communication

2. Correctness

It involves the right use of grammar, punctuation, and spellings. The facts and figures stated by the encoder (person or thing that conveys the messages) must be accurate for the decoder (person or thing that interprets the information or message).

The encoder must have know-how about the status and educational capabilities of the receiver or decoder. In short, it demands the proper addressing of the audience.

For Example

  • If I say, a little bird told me. Some of you might think of the parrot, while this idiomatic expression only means that I don't want to expose that source of information.

Correctness: 7 C's of Effective Communication
Correctness: 7 C's of Effective Communication

3. Completeness

It means that the message should contain all the necessary and essential information to bring the desired response.

It should answer all the possible questions, even though they are hidden. It must give some extra information about the topic, when necessary.

For Example

  • Please review my recent article. (INCOMPLETE)

Which article?

  • Please review my article on How to lose weight in just ten days. (COMPLETE)

Completeness: 7 C's of Effective Communication
Completeness: 7 C's of Effective Communication

4. Conciseness

Conciseness is expressing a great deal in just a few words. Using short, concise, and brief sentences, including competent data, and excluding the unnecessary words and data, makes the communication concise.

In this way, It can be time-saving and helpful for both the sender and the receiver. You should avoid the repetition of words or even the ideas, and write only relevant information.

For Example

  • In due course (WORDY)
  • Soon (CONCISE)
  • We, at this moment, wish to let you know that we salute your bravery. (WORDY)
  • We salute your bravery. (CONCISE)

5. Courtesy

Courtesy is the key to success in every field of life. It involves not only thinking about the receiver but also giving value to his feelings. Everything starts and ends at courtesy. It strengthens the relationship between the receive and the sender. Much can be procured by using polite words, gestures, and being appreciative, thankful, and respectful towards the receiver.

For Example

  • I rewrote the article many times; the tone was not the same. Review it now.(DISCOURTEOUS)
  • I am sorry the tone was not the same. Here is another draft post. (COURTEOUS)

Courtesy: 7 C's of Effective Communication
Courtesy: 7 C's of Effective Communication

6. Concreteness

It is a significant factor in supporting and building confidence. The facts and figures should be specific. The information should be definite, vivid, and precise rather than being vague, ambiguous, and general.

For Example

  • Students' entry test opening merit was higher. (ABSTRACT)
  • In 2019, the MDCAT scores averaged 180, and the opening merit was higher than in 2018. (CONCRETE)

Concreteness: 7 C's of Effective Communication
Concreteness: 7 C's of Effective Communication

7. Consideration

This pillar of effective communication demands to put oneself in the place of the receiver or decoder while communicating. It refers to the use of the "YOU" voice in the conversation. It also involves positive facts, visualizing the reader or receiver's problems, desires, emotions, and his response.

You must see and comprehend your communication from the decoder's point of view. The use of positive words attracts the receiver of the message. Consideration means understanding the nature of humans.

It all relies on your attitude towards the receiver. You must slip into the receivers' shoes.

For Example

  • I am feeling delighted to notify you that we will publish your report by evening. (DISREGARD)
  • Your report will be published by evening. (CONSIDERED)
  • Don't use these expressions in your communication. (NEGATIVE)
  • Avoid these expressions. (POSITIVE)
  • We don't refund when the claimed item is soiled and worn out. (UNPLEASANT)
  • We will refund only when the claimed item is clean and unused. (PLEASANT)

7 C's of Effective Communication-academic Writing
7 C's of Effective Communication-academic Writing

The Bottom Line

Thus, following these seven C's in communication will make it useful, understandable, and response worthy. These seven C's are the rules of effective communication in a way and can be helpful in academic as well as business writings.

This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.

© 2020 Sadia Hakim

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    • profile image

      Ayesha 

      2 weeks ago

      impressive

    • profile image

      Armghan Saqib Ayub 

      2 weeks ago

      Impressive...

      Keep it up.

    • profile image

      Irum Adeel 

      2 weeks ago

      Excellent

    • profile image

      Mubashir Hussain 

      2 weeks ago

      Impressive and to much easy....even a common student can understand it....good job!!!

    • profile image

      M Zain Ul Abideen 

      2 weeks ago

      Impressive

    • profile image

      Shahzaib 

      2 weeks ago

      Awesome

    • profile image

      Yaqoob 

      2 weeks ago

      Being a student of English Literature I must appreciate the content.

      This is according to the 7'Cs which are described.

      Amazing..!

    • profile image

      Tehreem Fatima 

      2 weeks ago

      Amazing

    • profile image

      Nowal 

      2 weeks ago

      Really Really Amazing

      As literature lover and article writer i find amazing this Amazing Content.

      I really appreciate you

    • profile image

      Muhammad FURQAN 

      2 weeks ago

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      All I can say is that it's an handsome effort and you should keep it up. It will surely help people in building their confidence and making their way through. Appreciations!

    • profile image

      Ansi Randhawa 

      2 weeks ago

      Helped me a lot! Impressive

    • profile image

      Umar Cheema 

      2 weeks ago

      Appreciative!

    • profile image

      usama qasim 

      2 weeks ago

      well, this helped me a lot. Great job. Keep it up

    • profile image

      Sana fatima 

      2 weeks ago

      It is really amazing and good to read about all. Being a literature student i am looking for the information since a few weeks and it is helpful to know that I want. I am glad to read such helpful content from a talented person. Thank you and God bless you.

    • profile image

      Thomas Jefferson 

      2 weeks ago

      I got really inspired after reading such an amazing content. I was very happy to see you working so hard for what you wanted. Your efforts have been rewarded, no doubt. You truly deserve it. I hope they are always rewarded this way in the future too.We have always had high hopes on you and you have always kept upto that.

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    • profile image

      Abdul Rehman 

      2 weeks ago

      Impressive

    • profile image

      Arwa 

      2 weeks ago

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      2 weeks ago

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    • profile image

      SONIAGULL 

      2 weeks ago

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      2 weeks ago

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