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Chapter and Sub Chapter Numbering in Word 2007: How to insert chapter number in Word 2007

Updated on March 30, 2011

Chapter Numbers in Word 2007 Documents

When you are creating an academic document, you know that you are dealing with a well structured document. Such documents include research report, research proposal, thesis, etc. These documents or other documents alike are divided into Chapters. Then you will have a numbering system (chapter numbering). Look at the following example:

  • Chapter 1
  • 1.1
  • 1.2
  • 1.2.1
  • 1.2.2
  • 2.1
  • 2.1.1
  • 2.2.2
  • and soon

That is for Chapter 1 and its sub chapters and sub-sub chapters.  The same is for Chapter 2, 3, 4, etc. For short, you will have chapter, sub-chapter, sub sub-chapter, etc. All of these, for a number of benefits, should be created with the multilevel list numbering paired with Heading Styles.These are great features available in Word 2007.

If you want to know what heading styles are and how to use them, see this article (Heading Styles) first. In fact, I urge you to go to that article first and come back here again. That way you will have a better understanding on how to do chapter numbering in Microsoft Word 2007.

Image 1: Numbering Heading 1
Image 1: Numbering Heading 1

Numbering Heading 1 (Chapter)

Heading 1 is used for Chapter names. In other words, Heading 1 and its numbering is used to create Chapter 1, Chapter 2, Chapter 3, and soon. All will use Heading 1, so that everything (format and styles) across all those chapter names will be very consistent.

  1. Bring your mouse cursor to each of text that you use as the chapter names (such as Introduction) and click Heading 1 in Style panel (see previous article on Heading Styles if necessary to see steps on how to use default or created Heading styles);
  2. Click Multilevel List on Paragraph ribbon (under Home menu) (See Image 1 to make it clear);
  3. Select the multilevel list indicated in the image from List Library;
  4. After that, select Define New Multilevel List to bring up its window;
  5. Click More tab to expand the window, and you can see all attributes for Heading 1 style and its numbering.

See Image 1.Now leave it as such for Heading 1. Go to Numbering Heading 2 and 3 as described below


Image 2: Numbering Heading 2
Image 2: Numbering Heading 2

Numbering Heading 2 (Sub-chapter)

While you are still in Define New Multilevel List window:

  1. Move to select number 2 under Click level to modify:
  2. For Include level number from: select Level 1
  3. Put a dot after the first number 1 appearing in the box of Enter formatting for number:
  4. Then select 1, 2, 3, ... for Number style for this level: box
  5. Set 1 cm for Text indent at:
  6. For Follow number with:, select Tab character
  7. Select radio button of Stop tab at: and the put 1 in the box.

See Image 2.


Image 3: Numbering Heading 3
Image 3: Numbering Heading 3

Numbering Heading 3 (Sub sub-chapter)

Still in Define New Multilevel List window:

  1. Move to select number 3 under Click level to modify:
  2. For Include level number from: select Level 1
  3. Put a dot after the first number 1 appearing in the box of Enter formatting for number:
  4. For Include level number from: select Level 2
  5. Put another dot after the second number 1 appearing in the box of Enter formatting for number:
  6. Then select 1, 2, 3, ... for Number style for this level: box
  7. Set 1.5 cm for Text indent at:
  8. For Follow number with:, select Tab character
  9. Select radio button of Stop tab at: and the put 1.5 in the box.

See Image 3.

Image 4 shows how your document looks like. All chapters, sub-chapters and sub sub-chapters have been numbered using the multilevel list numbering.

Image 4: Multilevel List Numbering
Image 4: Multilevel List Numbering

Wanna ask me about this article?

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    • profile image

      faiz 

      5 years ago

      thank you, i think that the previous version are much simpler for numbering format. being driving me crazy to setup the styles this few weeks, thanks again

    • profile image

      wordknowhow 

      5 years ago

      Please visit my blog to learn the coolest procedure to quickly create multilevel numbered headings in your document:

      www.wordknowhow.wordpress.com

    • profile image

      Debby 

      7 years ago

      It would have been nice to learn how to number "Chapter 1", "Chapter 2", "Chapter 3" before each chapter, i.e., stick in that number before a chunk of text in a story and have the number increase by one, as instructed by, I assume, the Style. All this article taught me is that I'll have to do it by hand. I really don't like Word 7. I'll look a little further elsewhere

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