ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

How to build an advanced reading copy of your novel, ARC, with Microsoft Word

Updated on June 18, 2011

Creating an unbound advanced reading copy for reviewers

You have a novel and you have a list of reviewers and they all want ARCs. What does that mean and how do you get it to them?

Well, today, the easiest thing may be to open your manuscript, nicely proofed of course, in Microsoft Word, go to "save as" and choose "file type" PDF. Voila! You have an electronic ARC to email reviewers (after doing a few of the items listed below, like adding a cover page and making sure the document is set to double spaced). However, if they don't take electronic ARCs or if you aren't comfortable sending them, you will want to print one out. And that is a tad more complicated.

If Noah only knew how simple it was…(okay wrong kind of ARC)

  1. Open your manuscript file in Word.
  2. Under File/Page Setup/Margins change your orientation to landscape. Make sure the section titled “Apply to” shows “whole document.”
  3. Under File/Page Setup/Margins change your margins to .6 for top, .5 for bottom and left and .51 for right.
  4. Change your format to two columns. There are two ways to do this. Under Format/Columns select Two. Again make sure the section at the bottom titled “Apply to” shows “whole document.” The second way is to use the icon on your toolbar. If you do this you will need to check under page setup that the column change is for your “whole document” otherwise you may discover only one chapter was changed.
  5. Change your font to something smaller. I like Times New Roman 12. Single spaced, indent .3 inches. If you used the Style function to set up your manuscript in the first place this is a simple process – if not, do the highlight thing.
  6. Repeat the process for your chapter head, adjusting font size and the spacing above and below the chapter head. I use 96 pt above and 42 pt after.
  7. Add a cover page. On mine I have the title, my name, my email address, publisher, genre, release date, ISBN and the following: “Copyright Lori Devoti (year), For review purposes only. Any other use violation of copyright law.” I put this at the bottom in the same font size as everything else.
  8. Following this formula gets a 100,000 word book down to around 130 pages. Now you are ready to print. Being cheap, I print my own, but feel free to take them to a quick print place for copying. I do mine double sided. To do this yourself, the easiest thing is to by a duplexer for your laser printer–look on Ebay, that’s where I got mine, refurbished but works like a dream. Print them double sided so they flip on the long side.
  9. What you now have are 65 or so pages, printed on both sides. Slap a signed cover flat to the top of the stack if you have them. Get some big colored rubber bands from Staples or somewhere similar to wrap the whole thing up and you are ready to send to reviewers.

Create Your Own Advanced Reader Copy for Reviewers
Create Your Own Advanced Reader Copy for Reviewers

And honestly, that is all you have to do for 99% of the places that take ARCs for review. If, however, you want to send an advanced reading copy of your novel to a reviewer who specifies "bound" ARCs, you will have to go a step further. Bound with rubber bands does not equal "bound" in the sense these book reviewers mean.

To get bound ARCs of your novel you have a couple of choices. You can go to a site like Lulu.com and order them (go to "publish" tab and select "books"). They will have formatting instructions there or again, you can make your own. I have done both of these things. To make your own you will need some kind of book press (again you can make your own), a duplexing printer (I bought mine second hand on eBay), book glue (make or buy) and something to use as binding tape. I have included a video on do it yourself bookbinding further down.

So, that's it. Pick your method, compile your list of reviewers and get your novel out there!

How To Videos Book Binding:

Comments

    0 of 8192 characters used
    Post Comment

    • Viva Jones profile image

      Viva Jones 

      5 years ago from UK

      This is fantastically useful - sadly I'm working on such an old version of Word I can't even 'save as' to PDF... but will bookmark this for future reference - thanks.

    • SimeyC profile image

      Simon Cook 

      8 years ago from NJ, USA

      Lori: I know I would find that useful - and I'm sure a lot of readers on Hubpages would too!

    • Lori Devoti profile imageAUTHOR

      Lori Devoti 

      8 years ago from Madison

      Thanks. I'm stumbling around trying to figure the place out. :) Apparently I committed some faux pas by moving an article from my web site to here and not waiting until the spiders noticed it wasn't ON my web site any more...

      So far as formatting, this is formatting for advanced reading copies--not how you would format to send to an agent or editor. I can do a post on that too, but it is much simpler.

    • SimeyC profile image

      Simon Cook 

      8 years ago from NJ, USA

      It's great to see a published author on Hubpages! Welcome! This is really useful to us 'amateur' writers. Knowing how to format a 'novel' correctly is very useful and you've basically walked us through the entire process - now if only you could take my novel and turn it into a decent read LOL!

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://hubpages.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)