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Sample job rejection letter, example letter template

Updated on October 8, 2009

 Below is a sample job rejection letter which can easily be customised to fit a number of different circumstances and career paths. This is possible because it is not very specific about the reasons why the applicant has been rejected or the details of the applicant's application. The only information we know about the person who applied for this job is their name, address, the type of job they applied for and the company they were applying to. These are the things that one needs to change in order to customise this letter. You may also decide to include more details about the recruitment or selection process. This is just a very basic sample that one can use when faced with a similar situation. It is provided for guidance only and is not guaranteed for legality or accuracy.

Click here to learn to write effective letters. Additional job-related letter samples are available here.


Mr Ray Jeremiah
10 Corner Street
Winchester Views
BT 253647

Dear Mr Jeremiah,

Thank you for your interest in the position of Test Engineer with BILTONG Electronics Ltd.

We received over 200 applications for only 10 positions that are available. We have now completed our initial selection process and have compiled a shortlist of candidates who will now be interviewed as part of the recruitment process. As we are unable to meet personally with all the well qualified candidates who applied, we regret to inform you that your application was unsuccessful in securing an interview.

Please feel free to apply for any future open positions at BILTONG Electronics.

We wish you success with your job search and thank you for your interest in our organization.

Yours Sincerely,


Richard Boss

Sample job rejection letter, example letter template
Sample job rejection letter, example letter template


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