ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Technical Communications Page Content Procedures - Sample Guide

Updated on March 17, 2015

Page Content

Components of a page include:

  • Headers/Footers
  • Graphics
  • Draft Watermark
  • Tables

Sample Page


Headers, located at the top of the page, and footers, located at the bottom of the page are used to identify the document and the reader’s location within the document.


Headers are used to indicate the document’s owner as well as the document name.


Headers contain the company name (MJB Manufacturing), its logo, and the title of the document (e.g., Standards Document).


Footers convey data that includes, the document purpose, the part number for the document, and the page number.

Document Purpose

This indicates the purpose of the document (i.e., Standards, Reference, Procedures, etc.).

Part Numbers

The document part number was obtained from the TC Supervisor, using the Master Files List, and is used for reference purposes. This part number will also be the filename for the electronic version of the document.

Page Numbers

Indicates the current page number. TOC pages are numbered with Roman numerals. Main body pages are shown with normal Arabic numerals.


Graphics are defined as illustrations, clipart, pictures, drawings, or digital forms.


Graphics can be created using Word, for example, or created externally and inserted into the document.


The following list contains graphic format guidelines:

  • Screen captures should be performed using Snag-it, for example. Crop any unnecessary edges prior to adding it to the document.
  • Use Visio, for example, for org charts, flows, etc.
  • Every graphic must contain a part number within the graphic itself, or you must add one to it after the graphic is inserted into the document.
  • Every graphic must have a box border.
  • Right-justify the graphic. It can be enlarged, if required to the width of the page, although normally it should be no wider than the Normal Paragraph setting.

To Add a Graphic

NOTE: Insert graphics created outside of Word. TIP - globally compress all graphics within a document after they are inserted. Refer to the instructions below.

To compress all graphics within a document:

  1. Click on the graphic.
  2. Select Format from the Picture Tools menu.
  3. Select Compress Pictures from the Format menu.
  4. De-Select Apply only to this picture.
  5. Click OK.

Creating a graphic in WORD

  1. Obtain a part number for the graphic.
  2. Use the drawing tool to create a graphic area.
  3. Box border the area.
  4. Draw the graphic.
  5. Obtain a part number for the graphic.
  6. Add it to the graphic.
  7. Save the graphic.
  8. Position the cursor at the spot where the graphic should be located.
  9. Insert the graphic.


  1. Obtain a part number for the graphic.
  2. Add it to the graphic.
  3. Save the graphic.
  4. Position the cursor at the spot where graphic should be located.
  5. Insert the graphic.

Draft Watermark

All unpublished versions of documents should have a Draft watermark on each page. This watermark should be removed from the document prior to it being stored as a master file or published. Refer to the following example:


To Add a Watermark to your Document:

  1. From the main menu, select Design.
  2. Click on the Watermark icon.
  3. Select the Watermark you want to use.
  4. Select Remove Watermark to disable this feature in your document.


Tables are customized based on their contents. You can specify the number of columns, and rows used in the table.

Table Tags

Used for normal cell text. Font sized may be decreased to a minimum of 6pt, if necessary.
Cell Head
Used for column headings in tables.
Cell Bullet
Used for lists within tables.

Table Guidelines

The following list contains guidelines for creating tables.

  • Number of columns is optional.
  • Number of rows is optional.
  • Each table should have a heading row tagged with Cell Head.
  • Heading Row should be tagged as Heading Row Repeat.
  • Contents should be sorted whenever appropriate.

Heading rows should be shaded at 10%.


    0 of 8192 characters used
    Post Comment

    No comments yet.


    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at:

    Show Details
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the or domains, for performance and efficiency reasons. (Privacy Policy)
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)