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Improving your listening skill in order to transcribe more accurately.

Updated on December 26, 2013

Transcribing Accurately Part 5

Professional transcribers often work more like historians and archeologists. They actually deduce inaudible words and phrases from what is audible to them in the recorded conversation- just like historians and archeologist reconstruct the past from bits of evidence or facts and archeological findings. Here are some few methods you can also apply to your transcription work.

In the initial stages of a speech (most specifically recorded or a voice mail), because the speaker is seeking to construct his thoughts or ideas, this part of the voice mail is mostly full of sentence repetitions, phrase variations, speech noises etc which could greatly disrupt the attention of the transcriber or prevent listener from hearing well to make out the exact situation around the recorded conversation. As a professional writer, you should be able to mentally screen out all these and come up with the appropriate words and phrases making up the voice mail.

Sometimes a speaker would start to say something and not end or complete his statement. They may pick up or start another statement in order to express themselves better or to give a clearer meaning to what message they want to send across. At this stage in the voice mail or any recorded speech, the speaker or caller is actually organizing his thoughts and himself - trying to find the appropriate words and phrases to express his ideas or to convey his or her message. Although these phrase variations could help you come up with some inaudible words and phrases from the voice mail, they could greatly confuse you the transcriber especially when certain statements meant to only help the speaker construct his thoughts is taken to be part of the actual message. In order to transcribe more accurately, you will need to be able to mentally omit these distracting statements and listen attentively to judge the situation under which the phone call was made and to pick exactly the statements that fits into the conversation.

When transcribing also try to listen and orient yourself to the tone and mood (of the person or the speaker. doing so will help you to best judge the situation and hence make out the actual words and phrases in the recorded message.

When you listen to the words and phrases that you can hear first and mark them out (mentally), you will be able to orient yourself to the speech and thought pattern of the speaker which also makes it easier to understand or hear the voice mail properly. Orienting yourself to the pitch of the speaker’s voice will also help you to make out or recognize the individual words and pronunciation of the speaker. This you can relate or compare them to the way the speaker pronounces certain words to be able to deduce the inaudible words and phrases as well. Simply improve your listening skills by listening and studying the audible words and phrases in the recorded audio - noting the pitch, speech or thought pattern of speaker, tone, mood , word pronounciation and you will be able to transcribe more accurately .

Please feel free to give your comment and suggestions below. You can also contact me if you want to write articles for your blogs, website or for any proof reading service. Contact me for also advice and tutorials on SEO or how you can upgrade your website in order to gain more traffic.



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    • Gurpreet Seehra profile image

      Gurpreet Seehra 

      6 years ago from Chandigarh, India

      Your lessons have great use. Thanks for that.


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