ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Landlord Policies Must be Used to Manage Tenant Evictions

Updated on March 7, 2020
Carolyn Gibson profile image

Carolyn is a retired former owner of a property management company in Boston, Ma. She is the author of "Secrets to a Successful Eviction."

Every tenant should have his and her own file folder for organized record keeping
Every tenant should have his and her own file folder for organized record keeping | Source

Add Your Policies to the Lease


Written and Signed Policies Make Better Eviction Cases

You have invested a lot of money purchasing your piece of rental income real estate. You need methods and operational procedures to maintain your investment to its highest and best use. The first time you exchange space in your building or house for money (rent), you conduct a business transaction.

There will always be situations beyond your control that will have a financial impact on you and your real estate investment. Tenant divorces, loss of employment, or disabling injuries are only some of the reason’s why you may have to evict for non-payment of rent. A tenant dealing drugs from the apartment, frequent loud parties, and vandalism of your building or appliances are other reasons you may have to evict.

Some evictions begin before you even give the keys to the new tenant. How you move in your tenant into your real estate investment could impact the way your tenant-landlord relationship will evolve. Therefore, you should take as much care in renting out your vacant apartment, as you will have to if you have to evict the tenant.

You should have policies in addition to your lease that you implement in order to keep your investment maintained. You should also take the time to read and research the local, state and federal laws and ordinances in the location of your property. Owning property without knowing how to manage your investment is like filing income taxes without knowing the tax rates and updated laws for the year. Take the time to review, purchase and read real estate management books so you can be an informed homeowner.

Your business policies should begin by using a selection process to choose the kind of tenant that you want to live in your building. It continues with your lease. This document should cover your expectations of your tenant, when and how you want the tenant to behave in your apartment, and when, how, and where the rent should be paid. A lease is the best way to avoid confusion or potential future denial about your rules by the tenant.

Every homeowner should use a written lease, especially timid homeowners. Timid or shy homeowners need a written lease to avoid dealing with an assertive or aggressive tenant. If you are new to the rental process, there are tenants who can be intimidating, or are expert in “getting over” on a new or timid landlord. By using a lease, you can quote chapter and verse of any violation to that kind of tenant, rather than allow a debate over your policies and what you said versus what you meant to say. You can also add your own policies, or lease addendums, to the master lease. If you don’t want pets in the apartment, add it to the lease. If you allow a co-signer, add a co-signer agreement to the lease.

If you choose not to use a lease, you create a month-to-month tenancy. The tenant should still know your expectations and policies regarding payment of rent, and the manner of their behavior in your apartment. It is always best to commit your policies in writing. It keeps everyone honest, and no one has to depend on memory as to what was said or understood.

Do a move-in apartment inspection with the tenant before the tenant gets the keys. There may come a time when you will have to charge the tenant for damages to your apartment. When the tenant moves out, you will have to assess, and may keep a portion of the security deposit to cover tenant damages. You have to have a beginning point in time to confirm what was damaged, and what condition of the unit existed when the tenant moved in.

What does this have to do with the rent? If you charge last month’s rent and a security deposit, how much of that rent money will be returned to your tenant may very well depend on your move-in apartment inspection. The tenant should sign the completed move-in inspection form at the same time as the lease. If your move-out apartment inspection shows considerable damage (different from wear and tear) to your apartment, you will have the right to keep a portion or all of the security deposit to make those repairs.

Always charge a fair market rent, even if your mortgage is paid up. Even to friends or relatives. In some states, if a tenant is allowed to occupy a piece of property rent free for a period of years undisturbed, that person could inherit the property under state homesteading laws. Tenants will respect your property more if you charge a rent that is close to the local rents in the neighborhood.

Rent collection must be a priority for you. It must become a habit, where you expect the rent to come in at the same time every month. You should always collect the rent as if you are deeply in debt, and need the money. In this way, paying the rent will become a priority for your tenant.

You do not do your tenant a favor by failing to adhere to a strict rent payment policy. You tell the tenant how important rent is to you by how diligent you are each and every month about your rent. The more rent the tenant owes after the first month will be even harder for the tenant to pay as time goes on. Once you start the eviction process, it sends the message that you want your rent on time, or the tenant will face legal action.

Be punctual about collecting rent. You let your tenant know that rent is not important to you when you fail to collect it on time each month. Failure to be consistent in collecting rent will cost you credibility with your tenants. The tenant’s attitude could soon develop to, “Oh she doesn’t mind if I’m a few days late, as long as she gets it.” Left unchecked, that kind of attitude could be the beginning of your getting the rent on the last day of the month, instead of the first day of the month.

Excerpt from “Secrets to a Successful Eviction for Landlords and Rental Property Managers: The Complete Guide to Evicting Tenants Legally and Quickly” by Carolyn Gibson

This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.

© 2014 Carolyn Gibson


This website uses cookies

As a user in the EEA, your approval is needed on a few things. To provide a better website experience, uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at:

Show Details
HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
LoginThis is necessary to sign in to the HubPages Service.
Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
AkismetThis is used to detect comment spam. (Privacy Policy)
HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the or domains, for performance and efficiency reasons. (Privacy Policy)
Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
MavenThis supports the Maven widget and search functionality. (Privacy Policy)
Google AdSenseThis is an ad network. (Privacy Policy)
Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
Index ExchangeThis is an ad network. (Privacy Policy)
SovrnThis is an ad network. (Privacy Policy)
Facebook AdsThis is an ad network. (Privacy Policy)
Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
AppNexusThis is an ad network. (Privacy Policy)
OpenxThis is an ad network. (Privacy Policy)
Rubicon ProjectThis is an ad network. (Privacy Policy)
TripleLiftThis is an ad network. (Privacy Policy)
Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)
ClickscoThis is a data management platform studying reader behavior (Privacy Policy)