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Steps on Organizing and Cleaning Your Office Desk

Updated on November 21, 2013

Desk-Winter Cleaning

 

 

Do you feel cluttered working at your desk?

On a daily basis, make an effort to file documents and notes away in a folder or drawer. This helps to become better organized and to have easy access to things needed in a moments notice.

And organized desk or working environment will reduce your stress levels and create more space for you to work in.

A large portion of our day is spent at our workplace looking at a computer and not touching the piles of papers on top of our desk. We should always put our desk through spring or winter cleaning.

It is no secret that becoming organized is a huge benefit. Whether you have office desk furniture, office desk chairs, or used office furniture and desk chairs, organized people are more relaxed and more productive.

Having and organized system for your home or office desk will help you become more efficient and a very pleasant and happy person..

The first step in organizing your desk space is by clearing everything off of your office desk. It is important to start with a clean slate and have a visual image of every item that was stored in the desk space.

Large items like computers and printers can remain where they are on the desk; however, the remaining items should be removed. You always find things that do not belong on your office desk, that are taking up much needed space. These items should be placed back in their original locations.

There are a variety of office desk sets that are very efficient in sorting and organizing loose items.

The papers on your desk should be sorted into five categories; shred, pay, file, read, and deep storage.One should tackle one stack at a time, and commit to sitting at the desk until you get to the botton of the stack that you started.

Second, you need to completely clean your work area.

After the surface has been wiped off, the desk should be cleaned with a moist towel. Everything in your desk drawers should be removed and sorted and all the tiny pieces of papers should be tossed in the garbage.

It is a great idea to recycle documents that are no longer required and clean off all the electrical devices with compressed air.

Office Desk Sets

 

It is helpful to set up a two-basket system, to put on your desk for bills and for general mail. Take time to streamline your bill paying, by calling creditors to request that all of your bills be put in the same pay period. For example, if all of your bills are due on the 15th of the month. You will only have to tackle bills once a month.

At your local department store, purchase plastic containers that you can use at your workspace.

Organizers such as these will look good and help you manage your time better. Depending on your own needs, office desk sets, such as pencil cups, inbox trays, and drawer organizers are great in keeping track of small items.

If your workspace is cluttered with personal objects, consider buying a small wall shelf that you can hang near your desk to display all personal photos or other miscellaneous items.

Set aside time each day to sort through your items on your desk.  The process of elimination is very smart and reduces the stress of a cluttered desk.

Filing

Third. Overcome the fear of filing. If you are worried about putting something in a desk drawer and you may never see it again, you should file the document and make a note on your calender reminding yourself to follow up on the filing.

Investing in tabbed folders are very beneficial and can be purchased at a local retail store.

Use them for topics such as “Completed Projects” and “Tax Documents". This system is also useful for things that you have to keep on hand, but do not have to refer to each day.

A simple lock can be placed on the top of the drawer if you do choose to store confidential papers in it.

Logging Important Information

 

Put a pen and pad by the telephone. Keep notes from conversations, directions, phone numbers, names of important places and date each page as you use it. Your notes will become a record to refer to, not pieces of paper that get lost or cause clutter.

Rearrange what is left so that the information you reference most often is in the spot that is easiest to see.

As your workspace becomes more organized, the odds are very good that you’ll find yourself becoming more productive. Creativity, productivity and focus are easier to tap into when your workspace is clear and clutter-free.

Comments

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    • Cheryl J. profile imageAUTHOR

      Cheryl J. 

      8 years ago from Houston, TX

      Thanks for your comments. You are very organized and a perfectionist. Thanks for rating my hub on Organizing and Cleaning your office desk.

    • Peggy W profile image

      Peggy Woods 

      8 years ago from Houston, Texas

      Our home desk is not QUITE as cluttered as that photo, thank heavens...but we often have a cat on it relaxing in front of the computer. How to declutter that? Haha!

      Excellent advice in this hub about organizing and cleaning your office desk. Rating this useful and up!

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