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What is The Easiest Property Management Software?

Updated on January 3, 2014

Real Estate Investments - Property Management Software

If you are into real estate investments to increase your asset column on your financial statements you many want to consider something that has revolutionize the way you can track your properties and incoming assets.

Landlord Max Property Management Software

I have been using this particular kind of software when it comes to my real estate investments and I have found it quite easy to use. It's been about a year now and it has dramatically improved the way I manage my real estate portfolio income.

Earlier, I introduced the software to my wife because I wanted her to learn how to track all of our properties and when she tried it out she saw how easy it really was. Before, we wrote everything down the old fashioned way but that was then and this is now. It's best to stay as congruent and concise as you can in order to successfully manage a wide range and variety of real estate properties as we do.

I believe consolidation and accuracy is the key to success when it comes to tracking and managing all of your properties into one single place of view.

The software has been amazing for us. Instead of having papers scattered here and there, we were able to successfully cross reference and input all of our data to be viewed in concise and accurate reports. All the prior frustrations have eventually disappeared. The gathering of concise and accurate data within a single key stroke of our computer has proven to be most beneficial.

A friend of mine has been using the software since 2009. The simplicity of it is quite amazing and so far I never have to worry about missing any data or generating reports again. That is what I like about it. It is one of the most user friendly property management software that I have used. And after several years of using it I would not even user another.

When it comes to rental properties, apartments or leasing, the software covers the majority of the many aspects that you can think of when it comes to properly tracking multiple properties or facilities that you maintain on a monthly basis.

User Manual


  • 1. Quick start
    • 1.1. Data Management
    • 1.2. Accounting
    • 1.3. Invoices and receipts
    • 1.4. Reports
    • 1.5. Networked Server System
  • 2. Installing LandlordMax
    • 2.1. System requirements
    • 2.2. Installation for Windows
    • 2.3. Installation for Mac
    • 2.4. Activate Your License
  • 3. Accounting Workarea
    • 3.1. Introduction
    • 3.2. Creating a New One-Time Accounting Entry
    • 3.3. Creating a New Scheduled Accounting Entry
    • 3.4. Accounting Main Screen
  • 4. Data management
    • 4.1. Data Filters
    • 4.2. Buildings
    • 4.3. Units
    • 4.4. Tenants
    • 4.5. Leases
    • 4.6. Landlords
    • 4.7. Vendors
    • 4.8. Contacts
    • 4.9. Tasks list
    • 4.10. Workorders
    • 4.11. Invoices and Receipts
    • 4.12. Pictures
  • 5. Import / Export
    • 5.1. Reports - Export
    • 5.2. Outlook Contacts - Import/Export
    • 5.3. Quicken QIF file - Import/Export
  • 6. Reports
    • 6.1. How to Generate Reports
    • 6.2. How to Export Reports
    • 6.3. List of All Available Reports
    • 6.4. Analysis
  • 7. Network System
    • 7.1. Before you Start
    • 7.2. Server
    • 7.3. Client
    • 7.4. Self Hosting
    • 7.5. Cloud Enabled Support
    • 7.6. User Types
  • 8. Customizations
    • 8.1. Password Protection
    • 8.2. Logo/Letterhead
    • 8.3. E-mails
    • 8.4. Printing
    • 8.5. Table sorting
  • 9. Miscellaneous
    • 9.1. Database Management - Database Backup and Restore

Rental Properties

I have used this software for about 4 years now and I have a total of about 20 rental properties that I track. The consistent retrieval of data and earning that I can easily view each and every month has been essential to my success. This has allows me to see which move I want to go to next when it comes to new ventures in real estate investment opportunities. With all of the history that I have from my recent property accruals, I can better understand future investments that I want to add onto the software.


Property Management software "LandlordMax" allows you to keep track of all your revenues and expenses through the input of Accounting Entries. You can then generate reports based on those Accounting Entries to show you exactly where your finances are. You can also record amounts that are owed that you can generate reports such as "Late rents" that allow you to better manage and collect your late rent fees.

The Accounting Entry portion s any revenues or expenses you wish to record. Expenses associated with a building include a laundry machines, school taxes, mowing the lawn, mortgage, management fees, new roof, parking licenses, etc. Revenues are of course rents, etc. To clarity, all revenues are displayed in green and all expenses are displayed in red within the program.

You can also create two entry types which consist of:

  • The One-time Accounting Entry for a payment that you will have only once
  • The Scheduled Accounting Entry for any recurring payment automates rent

How many units can I enter?

The software can hold unlimited units and all for the same price. It has been already tested with over 50,000 separate building units successfully. More than what anyone will ever need.

What upgrades, updates, and releases do I receive?

Purchases of LandlordMax Property Management Software is entitled to up approximately one year of free software updates and upgrades, which include major releases from the month of purchase. This Property Management Software doesn't differentiate the license by released version but rather by dates. If you don't want to upgrade to the latest version, you can continue to use the last version of LandlordMax Property Management Software you had installed indefinitely

Can I transfer my database from one computer to another?

The Database Restore and backup information from the manual located online will explain how to restore and backup your database, which consists of transferring it from one computer to another. Note that this can be done from a Windows computer to a Mac computer, and vice versa as well.

Software System Requirements

  • Intel processor within the last 7 years (PIII and higher).
  • Windows 7, Windows 8, Windows XP, Vista, and Mac OS 10.7.x or a higher 16-bit display adapter at 1024 x 768 or higher resolution
  • GB for Vista / Windows 7 / Windows
  • 512 MB RAM for Mac OS X and Windows XP
  • both 32 and 64 bit systems are fully supported
  • 512 MB RAM for XP


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