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Step-by-Step Simple and Easy Family Budget

Updated on October 30, 2016
Robie Benve profile image

Robie is a writer interested in frugal living and ways to acquire financial strength. She got her MBA from the University of Venice, Italy.

Who manages the finances in your household? Often one partner assumes the leading role in the family budget, either because he or she is good at it, has more time, or the other one doesn’t like the task.

Tips on How to Set Up a Family Budget
Tips on How to Set Up a Family Budget | Source

It Takes Teamwork

However, it’s crucial that both spouses are in some way involved in the family financial planning. Only by getting engaged with the household finances, both can develop an awareness of the overall family financial status and work together as a team.

Family Budget: Where to Start

You probably know pretty clearly how much money comes into your household every month; the puzzling part is usually to figure out what happens to that money. A good family budget will solve that uncertainty and give you a clear picture of where your money goes, enabling you to take control.

The first step is to track all the family expenses, from the most obvious ones like rent, car payment, utilities, to the most volatile cash purchases, including all those for which you don’t get a receipt.

No Amount Spent is Too Small

Most people think that small purchases, like vending machines, can be overlooked, and it’s fine to exclude them from the budget. However, those little cash purchases add up pretty quickly.
Imagine a family of four. If each family member buys a $2.00 drink once a week from a vending machine, it adds up to $416.00 in one year, so the monthly budget should have an entry of approximately $34.00 for vending machines.

Each family member buys one soda a week

Each week $2 x 4

= $416 per year

Where is My Money Going?

Most likely you already know if you have any money left at the end of the month, so the first budget will not reveal any unknown truth about the bottom line. However, the itemized list of expenses will provide you with precious information about your spending patterns. You can use this knowledge to take control and determine if there are any unnecessary expenses that can be eliminated or reduced.

Keep detailed track. For a month or so, make sure your family keeps every single receipt and writes down every purchase. This is necessary to see if you are operating over or under budget, and by how much.

Bottom Line


INCOME

─ Savings

─ Fixed Expenses

─ Debts

= AVAILABLE for everyday expenses

─ Flexible Expenses

= BOTTOM LINE

Crunching the Numbers of Your Budget

Once you have the load of information about your spending, you need to get it organized in a simple and efficient way. You can do it with pen, paper and calculator; use an electronic spreadsheet; or using commercial budgeting software.
Personally, I prefer to use Excel. I usually make my own simple spreadsheet, but Excel has several ready-made budget templates that you can use for free and have the formulas already built in - you can tweak the wordings to match your needs.

Create three broad categories of expenses: Fixed, debts, and flexible. Each category will be broken down into different items, as specific as you wish.

Pay Yourself First

The first priority on how to spend your income should always be saving a portion of it to create a buffer in case of unexpected expenses, which means you should create and maintain an emergency fund. On top of that, you want to save some extra money in order to reach your goals, like afford a vacation to Disney or buying a new washer and dryer set.

Treat your savings like a bill; pay yourself at the beginning of the month, when you have your paycheck available. If you wait to see how much you have left at the end of the month to transfer to the savings account, you may have nothing or not enough.

A good starting amount to set aside monthly is about 5% of your family income, more if possible. You can make it an automatic transfer from your checking account to your savings on the payday.

Fixed Expenses

Fixed expenses should include your rent or mortgage, all major bills and utilities, daycare, etc.

Start entering your amounts in the budget spreadsheet. An example of spreadsheet is shown below.

Some bills are not monthly, but come up only bi-annually or annually, like insurance or home taxes. In this case make sure you divide them equally for each month they cover, for example if you water bill covers three months, you should budget and save for 1/3 of the amount every month.

Example of Fixed Household Expense

Fixed Expenses
 
Mortgage or rent
$1,800
Second mortgage or rent
$0
Car payment
$350
Phone
$54
Electricity
$85
Gas
$22
Water and sewer
$33
Cable
$59
Child care
$700
Insurance
$25
Alimony
 
Charity
$8
Other
$0
Subtotal
$3,136

Debts

In the debts include all personal loans and credit card payments. Possibly pay off the whole credit card balances every month. If this is not an option, you should pay as much as you can above the minimum payment, to start decreasing those balances.

How Much Money is Available for Daily Expenses

The first important amount to find is how much is available for the family’s everyday expenses after all the bills and fixed expenses are taken care of.

Knowing how much you have available for your variable expenses is an important tool that allows you to plan your purchases and prioritize.

TOTAL INCOME

- PAY YOURSELF FIRST

- TOTAL FIXED EXPENSES

- DEBT PAYMENTS
____________________________
= MONEY AVAILABLE FOR EVERYDAY VARIABLE EXPENSES

Flexible Expenses

Next thing on the agenda is plugging in all the everyday expenses that you have been tracking and writing down.

To compile this information you need to refer to your notes, receipts, bank statements, checkbooks, and credit card statements. So the more organized are your files and your tracking system, the quicker and painless would be this phase.

Flexible expenses include, but are not limited to: groceries, eating out, gas, clothing, entertainment, medical, gifts, and costs for pet care and supplies.

Example of Flexible Household Expenses

Flexible Expenses
 
Groceries
$400
Eating out
$420
Gas
$110
Clothing
$120
Pets
$50
Personal care
$30
Entertainment
$190
Gifts
$35
Medical
$20
Sports
$30
Toys/games
$90
Other
 
Subtotal
$1,495

Make Your Budget Work for You

Now that you have your budget structured, it’s time to make it work for you.

The numbers in your budget represent a picture of your situation on a certain time, and it’s as accurate as the data that was entered. Your budget’s spreadsheets are a tool that needs analysis and planning to work for you.

Now you need to sit down with your spouse and possibly your older children, and discuss about the financial situation and ways to enhance it for the whole family.

Set Your Financial Goals

Source

Setting Financial Goals

A very important part of making your budget work for you is to decide what you want to achieve. If money were no object, what would you and your family members like to be doing? Think about what is important for you, what are you trying to achieve in the next five-ten years?

Brainstorm with your family about family goals. At the brainstorming phase write down any goals or dreams that your family would like to achieve. Then estimate how much it would cost, and write a dollar amount next to it.

Now that you have all the things that you would love to purchase on a list, prioritize them by importance, and assign a realistic date by when you’d like to accomplish them. Next, group them under these categories:

Short-term goals can be accomplished within two years.

Mid-term goals can be accomplished within two to five years.

Long-term financial goals may take more than five years to accomplish

Your objective is to reach your goals without getting in debt; therefore you have to plan regular savings that are aimed specifically to each goal. Make sure you keep your goals realistic and flexible. Don’t set them too high, or it would just get frustrating.

Your source of extra money may be right in front of your eyes.
Your source of extra money may be right in front of your eyes. | Source
Source

Where to Look for Money

This is where the true benefits of keeping a budget come in. Examine each item on your budget and look for ways to minimize your expenses.

Cut unnecessary costs. Are you paying late fees, extra interests, or ATM fees?

Give up the unnecessary. We all pay for things that are great to have, but they are not really necessary. Is premium cable really that important to you? What if you compare it to saving for your top priority goal? Having in mind a specific goal helps a lot when it comes to changing some habits or making sacrifices in order to cut some corners. Look through your bills and see if you are paying for services that you don’t really use or need.

Reduce consumption. This is the major area where to find extra money. Look at your flexible expenses and plan for ways to reduce them. You can find a lot of inspiring articles and books about ways to save money on everyday expenses, such as groceries, energy, eating out, etc.

Sell the unwanted. Yard sales, garage sales, Craigslist, eBay, there are numerous ways to sell things that are just collecting dust in your house, but could be used by others.

Ask for what is yours. Have you landed money to friends that never paid you back? Contact them, maybe they are back on their feet and can pay you back, either in a lump sum, or with installments.

Increase your income. Look for new and creative ways to bring more money home. Consider asking for a raise, changing jobs, or getting an extra part-time job.

Make a Budget Plan and Stick to It

Once you have set your goals and your monthly savings, and cleared your bills from unnecessary costs, your budget tells you how much money is available for everyday expenses. Share this information with your spouse, discuss the goals with your family and make a financial plan.

Ensure that your family is active part of the plan. If you work as a team, everyone trying to accomplish the same goals, it’s going to be easier to change habits and adjust to a less expensive lifestyle.
Once you include your children in the process you may be amazed by their insight in the matter and how willing they are to cooperate.

Review your plan regularly, every month or so, and ensure that it is feasible and flexible.

Things happen in life. If unexpected expenses mess up your plan, you’ll have to make temporary adjustments to keep things on track while you get over the bump on the road.

© 2012 Robie Benve

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    • Robie Benve profile image
      Author

      Robie Benve 5 years ago from Ohio

      Monica, you are absolutely right. Small expenses add up quickly and they are usually the most overlooked. By the end of the year you can save hundreds of $$. :)

      Thanks for reading and leaving your feedback.

    • monicamelendez profile image

      monicamelendez 5 years ago from Salt Lake City

      Spending can get out of hand quickly. I just figured out how much I've spent on Larabars in the last 30 days. It's over $50. $600 per year if I keep it up. Yikes.

    • Robie Benve profile image
      Author

      Robie Benve 5 years ago from Ohio

      comparejuniorisa, I agree. Very often the hardest part is getting started and getting the hang of budgeting, but once you start doing it, it gets easier and it's very helpful.

    • comparejuniorisa profile image

      comparejuniorisa 5 years ago from United Kingdom

      Budgeting it's really difficult for almost everybody, but once that you are used to it, it's really helpful!

      Great Hub, vote up :)

    • Robie Benve profile image
      Author

      Robie Benve 5 years ago from Ohio

      Hi urmilashukla23, it's great that you are tracking all expenses already. Try to make saving a high priority item on your "expenses" list, that usually helps.

      Thanks for stopping by and leaving a comment. :)

    • urmilashukla23 profile image

      Urmila 5 years ago from Rancho Cucamonga,CA, USA

      Budgeting is hard for me. I do keep track all the expenses but I do need to do more to save money. This is very useful Hub. Voted up!!

    • Robie Benve profile image
      Author

      Robie Benve 5 years ago from Ohio

      Robin, surprisingly, I'm not the one in charge of paying the bills at our household, but the important thing is that both my husband and I are on the same page about our goals and how much we can afford.

      Pay yourself first is always our most important rule.

      I'm glad you found the hub useful and informative.

      Thanks for stopping by and commenting. :)

    • Robin profile image

      Robin Edmondson 5 years ago from San Francisco

      This is an awesome, comprehensive Hub on setting a budget. I loved your photos, too! In our household, I'm in charge of the budget. For us, this seems to work the best as then I know how much I can spend on the "extras". Paying yourself first is some of the best advice we received at a young age. Great advice!

    • Robie Benve profile image
      Author

      Robie Benve 5 years ago from Ohio

      Hi Georgie, sounds like you are on the right track already. Budgeting can feel overwhelming until you give it a try, then the peace of mind of feeling you know what's going on makes it all worth the effort. Give it a try. :)

      Thanks for stopping by!

    • Georgie Lowery profile image

      Georgianna Lowery 5 years ago from Lubbock, TX

      Oh, budgeting is so hard for me! I've never been able to save money, but I have simplified by getting rid of everything I don't need and learning the line between want and need. Your advice is very helpful, and I'm going to give it a try!

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