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Sun City Arizona Democratic Club October 2015 Newsletter
Mary Jo Pitzl
October SCDC Meeting
See you at the Sun City Democratic Club October meeting on Thursday, October 1st at 6pm at Fairway Recreation Center. NOTE DATE IS THURSDAY, OCTOBER 1st !!!!!
Our speaker will be Mary Jo Pitzl the Legislative and politics reporter for the Arizona Republic. She also is a regular commentator on Horizonte on KAET Channel 8.
Mary Jo has worked as a reported at the Arizona Republic since 1980. She has a wide depth of information on Arizona Legislature and Politics. We are looking forward to an interesting and informative evening.
As always, the meeting begins at 6pm with snacks, a 50/50 contest, and a lively speaker.
We will be voting on this..... take a look!
New By-Laws To Be Voted On
Rules & Regulation (Club Bylaws)
Club Name Sun City Democratic Club
Membership is open to all residents of Sun City with valid Recreation Center cards.
The purpose of this Club is to foster loyalty to the Democratic Party and to promote its ideals.
The objectives of the Club are to:
A. Study and promote the ideals and platform of the Democratic Party in cooperation with the District, State and National Party organizations.
B. Develop an informed electorate through political education.
C. Increase the effectiveness of good government through active political participation.
D. Work to elect Democratic candidates to public office.
E. Raise significant issues of public policy for study and discussion.
The Club shall not sponsor, endorse or support financially, either directly or indirectly, any candidate in a Primary or General Election. However, candidates may be invited to address the membership.
A club visitor is an RCSC cardholder that is not a member of the club; there are no fees payable to RCSC by the club for club visitors. A club guest is a non-Sun City resident or a Sun City resident who is not an RCSC cardholder. The club will pay RCSC two dollars ($2.00) per club guest per day. Clubs are responsible for the behavior of their guests and shall be held responsible for any damage to RCSC property. Anyone displaying inappropriate behavior may be asked to leave RCSC facilities.
Neither club visitors nor club guests shall displace club members. Only RCSC cardholders are eligible for club membership
Attendance by all club guests for any club activity/meeting/event/class must be recorded on guest attendance register. If a Host Punch Card is accepted and punched by the club for the club guest or a club guest presents a Daily Guest Pass and ID with picture, that club guest is not recorded on the guest attendance register. Monthly, the compilation of these guest attendance registers shall be recorded and submitted no later than ten (10) days after the close of the month to RCSC’s club office along with payment of club guest fees equal to two dollars ($2.00) per club guest per day to RCSC.
Club guests (non-RCSC Cardholders) are not defined as those who wish to tour club facilities, accompany a club member but not participate, provide care or assistance for a handicapped club member or provide instruction to club members.
Club’s Executive Board
The Club’s Executive Board is elected to a one year term at the Annual Meeting in November and consists of elected officers and four members-at-large.
No Executive Board Member may be elected to the same position for more than three (3) consecutive one-year terms. If a Board Member cannot complete his/her term, a club member shall be appointed by the Board to complete that term except the Vice-President shall serve as President in the event president’s position is vacated .
All Club Executive Board members shall serve without compensation and shall perform the duties prescribed by these bylaws and by RCSC Chartered Clubs.
A quorum for meeting the Club Executive Board shall be five and all members of the Board are eligible to vote.
The Board may authorize any single expenditure up to $500. Any expenditure over that amount, except in payment for charges related to social events where payments from members and guests are intended to cover the costs, requires membership approval.
The signatures of the President, Vice-President and the Treasurer shall be on all bank accounts.
Board Duties and Elections
A. The President shall:
1. Be an ex-officio member of all standing committees.
2. Appoint, with approval of the Club Executive Board, all committee chairpersons.
3. Attend, or appoint another officer to attend, any meetings of the District, County or State Democratic Party.
4. Shall preside at all club meetings; direct all activities of the club’s Executive Board; communicate with the RCSC’S club officer, assure that the club’s rules and regulations are updated and officially recorded, assure that the officers list and independent contractor agreements (if any)are up-to-date and filed with the RCSC’S club office.
B. Vice President: The Vice-President shall preside in the absence of the President and shall perform such duties as may be required.
C. Secretary shall: Record the minutes of all club meetings, ensure the retention and maintenance of the club’s records, reports and communications.
D. The Treasurer is the custodian of all club funds collected and shall:
a. Assure that all monies are deposited and recorded accurately and the club’s financial reports are properly kept and maintained.
b. Assure that financial reports are filed with RCSC’s club office no later than January 31st and that federal, state and local reports are completed and filed in a timely manner.
c. File Campaign Finance Reports as required with the Secretary of the State.
d. Assure that the guest list and the $2 guest fee is submitted to the RCSC club office no later than the 10th of the subsequent month.
A slate of officers shall be selected by the Nominating Committee and published in the November newsletter. These candidates will be submitted to the membership at the November meeting. Nominations may be made from the floor following the report of the committee. No name shall be submitted unless that member has consented to serve. Nominees must be members in good standing of the Sun City Democratic Club and the Recreation Centers of Sun City.
The election may be a voice vote unless an office is contested. In contested races the election shall be by ballot. Only Sun City Democratic Club members with current recreation card numbers may vote.
Section 1 The Club shall have the following committees, with the duties of the chairperson as indicated.
A. Auditing. The President shall call for volunteers no later than the November meeting. If more than three members volunteer, a vote of the members present shall decide the members to serve as the auditing committee. No Club Executive board member shall serve on this committee. This committee may be activated whenever a need arises.
B. Nominating. During the May meeting, the President shall call for volunteers. If more than three members volunteer, a vote of the members present shall decide the members to serve as the nominating committee. The committee shall prepare a slate of candidates to be publicized in the newsletter mailed prior to the November meeting. No member of the Club Executive Board shall serve on this this committee.
C. Membership Standing Committee: Assure the completion, submission and retention of the club’s attendance records and membership roster.
D. Program Standing Committee: Be responsible for arranging programs for the membership meetings.
E. Communications Standing Committee: Be responsible for publicizing future meetings, the calendar in the newsletter, posters and information published in Sun Views, maintain the Club’s website and assure that the information on RCSC’s website if accurate and up-to-date. All publicity will follow RCSC Chartered Club Rules.
F. Hospitality Standing Committee Chair shall: Be responsible for social activities.
G. The Executive Board may establish additional committees as needed.
Club Membership and Executive Board Meetings
The Club will meet on the 1st Thursday of each month September through May.
At the February meeting the Chair of the Audit Committee will report results of the previous year’s audit.
At the November meeting, the annual election of officers must take place. Only Club members with current RCSC card numbers may vote. Guests may be present at this meeting but may not participate or vote.
Special membership meetings may be called in accordance with BP 12 (10). Guests may be present at this meeting but may not participate or vote.
At least 2 meeting of the Executive Board will be held each year. The meeting dates will be established annually and be included in the Usage and Meeting Date Schedule that is filed with the RCSC Club Office. Additional meetings may be held as needed.
The annual dues are $5.00 per year, subject to change by a vote of the membership at any regular meeting, but may not be changed more than once a year. Renewal dues are payable on or before the February meeting.
The fiscal year shall be from January 1 through December 31.
Any member joining in November or December shall be considered paid through the following year.
All designated bank accounts shall have the signatures of the President, Vice-
President and Treasurer. Only one signature will be needed for normal operating costs. Two signatures are required for payments that require member approval under Article II, Section 5.
Visitors (RCSC cardholders but not club members) and guests (non-RCSC cardholders) at social functions taking place at non-RCSC venues will pay the established per member cost for the event.
Date of Membership Approval _______________________
President’s Signature ____________________________Date_________________
Secretary’s Signature ___________________________Date__________________