ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Deciding on a wedding venue - some important questions to ask

Updated on July 3, 2013

Important questions for your wedding venue sales person

Planning a wedding is an exciting time for any bride and groom. Or bride and bride, groom and groom - let’s not forget the gay community who are now able to wed. Your first task will be to work out your budget. That is going to be tough. As much as you want to have a wonderful event with no expense spared weddings can be really expensive.

Once you have established the amount that you will be able to afford including the contribution from family and friends you can start working on the most important part of the event. Your wedding venue. Between 50 to 75% of your budget will be spent on the venue. You need to make sure it is the perfect space for you.

Here are some good points to keep in mind when deciding on where to have your wedding reception.

Your wedding venue

Select your wedding venue carefully.
Select your wedding venue carefully.

What is the cost and what will it cover?

This will be your first question once you have narrowed down your search to some possible options. What is the cost. But add to this the further question of what this might cover. This is not as straight forward a question as you might think.

Have you thought whether items such as parking, security, bride changing room, kitchen facilities and so much more. The best idea is to walk through the planned wedding to see what might come up and make a list of questions to ask. Invite a friend who has recently been married to help you with it. Nothing beats immediate experience.

Your special day

How many people can the venue hold?

One of the biggest problems you will have while planning your reception is deciding on how many people will actually come. This is particularly difficult if you are booking your wedding venue well in advance. And you probably need to do this. Many very popular venues tend to be booked up a year or so in advance.

You might have a list of people you want to invite, but your future mother-in-law will have her own list and so will your mother. An invitation list can mushroom into a large one very quickly. It is therefore a good idea to consider a venue that will offer you some leeway in terms of numbers and who are willing to be slightly flexible.

In particular wedding events in the more social cultures such as found in Latin America may be more difficult to plan as it is not customary to provide advance notice as to how many will attend. Weddings in Asia also tend to be more flexible in terms of numbers. And replies are not necessarily forthcoming.

Make sure you know how long you have the facility for

If you are planning an afternoon event, what time will the venue want you and your guests to vacate. Many venues need to have their facilities used for more than one event a day, especially over the week-end. Make sure you know how much time is at your disposal.

Also find out whether your venue has any restrictions placed on it. Are you allowed to play music until late or does the venue’s license dictate that all music needs to stop at 11.00pm at night. This could be the exact time that your party finally gets going.

Fabulous wedding venue

Check all the facilities for suitability

This might not be something that is obvious. Are the premises accessible. You might have a disabled person attending. Will the kitchen facilities cope with the food you wish to serve. If you are Jewish you might require a Kosher kitchen. Or perhaps you would like to serve a five course dinner but the kitchen does not have the facilities to keep food warm or chilled for the duration.

Are there any restrictions on music being played loudly. Are children safe in the environment. Are there on-ramps and lifts for people using mobility equipment. Are there any cultural or religious barriers to have your type of celebration. Make sure that whatever special needs you may have are accommodated by the wedding venue.

Hope these are helpful tips

The above tips should provide you with some helpful information on what to ask for when discussing your special day with the wedding venue’s event planning staff. Make sure that you make a note of all of your questions that you might have. In your excitement of finding a gorgeous venue you might end up forgetting to ask these questions. It could be something you might regret later.


Once you have secured your venue make sure that you have all of your requirements noted in your contract and have a trustworthy member of your family or a friend keep the contract in a safe place during the event. Just in case of disputes. You don’t want anything to spoil your special day.


Have any experiences that you think might help other readers? Please leave them below.

Comments

    0 of 8192 characters used
    Post Comment

    • profile image

      Kolawole 

      3 years ago

      Karen Cody - We are interested in geinttg a wedding estimate for a date in October 2013 and what exactly the cost of the site and wedding reception will include (i.e., cake, dinner, open bar, linens, table, appetizers, etc.)Thanks, karen

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://hubpages.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)