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Wedding Guest List Organization

Updated on July 18, 2016

I married my best friend. On June 14th, 2014, Ben proposed and I said yes. June 6th, 2015, I walked down the aisle in a white dress. In between, was a nightmare. At the time we lived four hours apart. 4 hours apart made things like planning, marriage counseling, and just preparing very difficult. The hardest part (other than being apart) was keeping things straight and in order.

These tips made it very easy to organize things. It was easy to share information and lists, keeping everyone informed and on top.

Here are a few ways to keep you organized and stress-free as the bride-to-be.


Keeping who is who is hard enough but, combining families together makes it even tougher. One thing you will notice about me, is that I LOVE EXCEL!

What I did was create an excel document that had (in alphabetical order) the guest by last name. To know which side the different families belong to, I would add a G for the groom's side and a B for the bride's, however this is not something that you need to do.

Next, create a column for address'. This makes it easy to look back to see who's address you are missing.

Then I added a small column for how many are in each family (this will help you see how many people you invited.) I also added a small column for the number of possible people coming from each family. This was helpful if you are going to book a reception quickly, which I did.

The fifth column that I created was a Y/N column. I.E. a Yes or No column. This was helpful to be able to look back and see who was coming and who was not. Of course, then you have to have a column that states how many in each family would be participating in the celebration with you. Next, I created two columns with the same intention for the rehearsal dinner, whether the guests were sent rehearsal dinner invites and who was showing up.

I would recommend that if you are going to have an engagement party and bridal shower, create a couple columns for those as well. Helps to keep things in order.

I only had a bridal shower, no engagement party, so I created a column for bridal shower gifts. And I added a small column for checking that I sent thank you cards. I also did the same for the wedding gifts.

I, then, continued to print off my lists. I had enough room on the bottom for my seating chart. I had everything on one page. This made it really easy to bring along if I were going somewhere when I need it and bonus, no extra paper to keep track of.

On the back, I made a small list of the music for the ceremony and reception and who the DJ would be. I wrote down what was to be the food at the reception venue. Reception area and ceremony area was listed along with Pastor, Venue Manager, and Photographer with their contact information like phone numbers and the addresses for the venues. I wrote down the Flower vendor with what we ordered for flowers and each price.

My tip for any and every bride is to make lists.


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