ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Basic Email Tips For Beginners

Updated on August 16, 2010

Everyone just assumes that the world is email savvy, but that is not necessarily the case. It's a good idea to cover the basics for the individuals who still haven't mastered the email arts.

When you send an email, you can assume that your e-mail message has been delivered unless you get a bounced mail message in return. If any e-mail doesn't reach the recipient, it is returned to the sender as undeliverable mail. This is a bounced e-mail message. In the header of the returned message, the reason of failure is cited. The most common error messages are:

1) User unknown
What it usually means: Incorrect address in the username portion of the address.
What to do: Make sure you have correctly specified portion of the address before the "@"

2) Host unknown
What it usually means: Incorrect address in the domain or top-domain portions of the address.
What to do: Make sure you have correctly specified portion of the address after the "@"

3) Network unreachable
What it usually means: Gateway limitations or problems with the network backbone.
What to do: Recheck e-mail address, retry at another time.

4) Connection timed out
What it usually means: Software problem communicating with the destination mail server.
What to do: Check connection to your host, verify e-mail configuration.

5) Connection refused
What it usually means: Problem with the destination mail server.
What to do: Contact administrator of the destination mail server.

E-mail Etiquette

Never put anything in e-mail that you wouldn't want to become public knowledge. You can't trust e-mail's security and therefore you shouldn't use it when security is an issue.

Make sure that your e-mail message isn't abusive, harassing, threatening, or bigoted. A good rule to follow is if a recipient complains about the e-mail you are sending, STOP. E-mail can be traced to its originating machine. If there are complaints about your behavior you could lose your account or even your freedom.

Do not send "junk" e-mail. This is very poor netiquette and your account may be terminated for this offense. If someone didn't ask for the information that you have, don't send it.

Be careful how you word your messages. When you discuss things with someone in person, that person can judge what you are saying by your body language and facial expressions. With e-mail you don't have these visual cues and thus your message could be misunderstood. This is why smileys came into being :-).

Use mixed case. If you use all upper case it sounds harsh, like shouting. USE UPPERCASE FOR EMPHASIS ONLY!

Read your message before you send it and decide if you'll regret it in the morning. Always remember once you send it, you can't get it back.

E-mail is easily forwarded to someone else. Although this is convenient, it is not always appropriate. If you are unsure, ask the sender before you forward a message.

E-mail replies may go to more people than you realize. When replying to a message, be sure to look at the list of recipients.

E-mail takes up computer space, so delete messages you no longer need.

If you only read a few messages a day you will probably remember them for a few days. but people who receive dozens of messages need reminders. Use the forward message option and include the relevant portions of the text to help clue them in to the context of previous messages.

Comments

    0 of 8192 characters used
    Post Comment

    • Hal Licino profile imageAUTHOR

      Hal Licino 

      8 years ago from Toronto

      Definitely. Spamming is a huge problem. But many of the majors like hotmail and gmail have massive anti-spam functions integrated right into them, so it's not as big a problem as it could be.

    • cindyvine profile image

      Cindy Vine 

      8 years ago from Cape Town

      How to block spammers is a useful skill for email novices to learn

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://hubpages.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)