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Store Files and Folders Using Google Drive

Updated on February 10, 2016

Google Drive is What You Need for Your Files and Folders

Google drive is a file synchronization and storage service that is provided by Google. The service has proven to be very important as it offers cloud storage facility for user data, video, photos, file sharing, and it is also possible to do a collaborative editing. To use this service, you will be required to have a Gmail account. Google drive can be installed on your mobile device, tablet or your computer. If you do not want to install for your PC, you can still use it online and be able to store your documents. You will be able access it any moment you log in to your account.

Benefits of using the Google Drive

  1. Cloud storage - It will help you to store your contents on the cloud where you can be able to access them anywhere any time as long as you have internet connection.
  2. Create documents - You will be able to create documents within online environment such as documents, presentations, spreadsheets, forms, and drawings among others.
  3. Collaboration - the collaboration offered will help you to work together with other people.
  4. Communication - You can share the documents you have on your drive with friends.

Access and Share Your Files

With Google drive, you will be able access your files from anywhere you go as long as you have internet access. You can work alone on your files, share or collaborate with other individuals.

You can access your files even after going offline on your device. After installing Google drive on your devices, any change that you make to your files on the web, your mobile device, or the computer are updated automatically on your devices having Google Drive. To keep your files and folders synced, you are only required to connect to the internet.

This is a sure place to save your work rather than trusting your computer and other storage devices. These are always prone to failure even without notice.

Google Drive

Google Drive showing some of the files and folders I have stored
Google Drive showing some of the files and folders I have stored | Source

Store More Data on Your Drive

You will be able to store 15 GB of data for free. If you fill up this storage space, you can get more of storage starting at 100 GB or more at $4.99 per month. This 15 GB of free space is available for your Gmail, Google Drive and Google+ Photos.

You Can Share Attachments on Google Drive

Instead of emailing your attachments, your can share files, folders, or Google Docs you want your colleagues, friends, and family to see.

You can access your Google drive by using drivedotgoogledotcom or while on Gmail, you can click on the link for Google Drive.

Google Docs

Google Docs are also available within Google Drive
Google Docs are also available within Google Drive | Source

What You Will See on The Drive

There is an option for create, this will help you to create Google Docs such as Folders, Documents, Presentations, spreadsheets, forms, Drawings, and there is also a link for you to connect for more applications.

Next to create is the upload button. This will allow you to upload files or folders to your Drive.

My Drive – this stores everything you have created or uploaded in Google Drive.

Shared with me – here you will be able to access all the files and folders that have been shared with you.

Starred – these are the folders and files you have marked with a star because of their importance to you.

Recent – this will help you to find everything in Google Drive that you have recently opened or interacted with.

Activity – this is a live display of everything you and others have modified.

All items – use this option to display all the items you have in your Drive.

Trash – this option displays all the items you have deleted.

It is Easy to Use Google Drive

Google Drive can be used for Mac and PC. It behaves like any other folder that you may create on your computer whereby you will be able to:

  • Drag files that you want into and out of the folder
  • Rename files
  • Edit and save
  • Move folders and files around
  • Delete by moving to trash

If you are not using the Google Drive, you can try it out and see how it works out for you.

Do you use Google Drive to store your documents?

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© 2013 Patrick Kamau


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    • Emmanuel Kariuki profile image

      Emmanuel Kariuki 4 years ago from Nairobi, Kenya

      Great! I thought the installation was a first and mandatory step. Will start using the facility online and soon. Ahsante!

    • Patkay profile image

      Patrick Kamau 4 years ago from Nairobi, Kenya

      Emmanuel Kariuki, I have not yet installed Google Drive because I usually access mine directly online. Once you log in to your Gmail account, on the right hand side, you will see the option of Drive. Otherwise if you decide to install, I believe the app will take up very little space of your drive. You can start working online first before installing. Thanks for your visit.

    • Emmanuel Kariuki profile image

      Emmanuel Kariuki 4 years ago from Nairobi, Kenya

      I have been dilydallying about this but with this information, it seems like a must have. How much space do you think the initial installation will "eat" on my drive.

    • Patkay profile image

      Patrick Kamau 4 years ago from Nairobi, Kenya

      lucy p, yes it is important to have your work stored somewhere safe. Thanks for reading and commenting.

    • profile image

      lucy p 4 years ago

      helpful thanks