ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Handling Working Days in Excel

Updated on January 26, 2011

When working with dates in Excel at some point you will find it necessary to handle working days only. Excel provides a few useful functions to perform date calculations such as to find the number of working days between 2 dates, or the next working day after a specified date.

For the purposes of this hub we will be using a spreadsheet for a dog crate supplies company. They input the dates of orders placed and want to calculate the expected delivery date for customers (within the next 5 working days), the actual delivery date and then the number of days between the order date and delivery date highlighting any deliveries that exceed the 5 working day guarantee.

Using the WORKDAY function

Ok, firstly we will calculate the expected delivery date. To do this we will use the WORKDAY function.

The WORKDAY function is used to return the date a specified number of working days before or after a specified date. The syntax for the function is;

=WORKDAY(start_date, days, [holidays])

Start_date – The start date for the spreadsheet below is the order date

Days – The number of days before or after the start date. In the example below 5 is entered. This calculates 5 working days after the start date. To enter a number of days before the start date you would entered the number as a negative

Holidays – This is optional and not used on the dog crate supplies sheet. Holidays would be a range of cells containing dates of non-working days you want the function to exclude

WORKDAY function calculating the expected delivery date
WORKDAY function calculating the expected delivery date

Using the NETWORKDAYS function

Next is to calculate the number of working days between the order date and the delivery date. This requires the use of the NETWORKDAYS function. The syntax for the function is;

=NETWORKDAYS(start_date, end_date, [holidays])

Start_date – The start date on the sheet is the order date

End_date – The end date on the sheet is the delivery date

Holidays – A range of cells containing dates of non-working days you want the function to exclude. This argument is omitted on the spreadsheet below

Using the NETWORKDAYS function to find the number of workdays between two dates
Using the NETWORKDAYS function to find the number of workdays between two dates

Installing the Analysis ToolPak

If the WORKDAY and NETWORKDAYS functions do not work, you will need to install the Analysis ToolPak in Excel. The Analysis ToolPak is an Excel Add-In providing data analysis tools.

Click the Office Button and click Excel Options

Click Add-Ins in the list on the left

Click the Go button at the bottom of the dialogue box

Tick the box for the Analysis ToolPak

Click Ok

It will take a few seconds to install. Try entering the functions again and they should work as needed.

Installing the Analysis ToolPak Excel Add-In
Installing the Analysis ToolPak Excel Add-In

Highlighting the Overdue Deliveries

Lastly we would like to highlight the deliveries that exceeded the 5 working day guarantee so that they can be easily identified. Conditional Formatting is needed to complete this task. To highlight the deliveries:

Select the cells containing the NETWORKDAYS function

Click the Conditional Formatting button on the Home tab

Select Highlight Cell Rules and then Greater Than

Enter 5 in the first box and click the drop down list arrow and select the formatting you wish to apply in the second box

Click OK

Useful Resources

Working with dates and times

Online training videos for working with dates and times in Excel.

Excel Functions

This page is dedicated to listing the most useful Microsoft Excel functions. Explanations on how to write each function and examples of its use are provided.

Comments

    0 of 8192 characters used
    Post Comment

    • Shalini Kagal profile image

      Shalini Kagal 

      8 years ago from India

      Very useful! Didn't realise Excel could do all that. Thank you!

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://hubpages.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)