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How to Insert Spaces Between Columns in Excel

Updated on January 1, 2019
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James likes to learn about technology and share what he learns through his articles.

Inserting Spaces between Columns

Traditional Way of Inserting Columns

Inserting columns can be completed in a few different ways in the traditional sense. In the first part of this tutorial we cover two ways to insert columns utilizing the insert option.

Inserting One Column at a Time

To insert one column, you must first right click on the letter of the column where you want to insert a column, then chose the insert option. An illustration of the tasks and result is shown below.

The rule of thumb for inserting between columns is looking selecting the column to the right of the center where you need to insert and space.

Inserting Multiple Columns

To insert multiple columns consecutively select the first column's letter, then hold the control key. Individually select the next columns by their letter while keeping the control key held in. Release the control key and right click on any of the area that was selected. An illustration of the tasks and result is shown below.

Sorting Method to Insert Columns for Large Amounts of Data

When you have a lot of data in a row that was keyed by hand or created with the fill handle there is a better way to add spaces between your columns when that data is hundreds of columns longs. This method is worth using if you have 50 or more columns that need to have columns inserted between them consecutively.

Follow the three steps below to use the sorting method.

Transpose the Data

To complete the first step all data needs to be selected and copied. If you cut the data, the process will not work properly. In the example I select 2 rows of 365 cells and copy this data. The transpose paste option needs to be used so that rows of data can be pasted into columns of data.

The rows of data that were copied can now be deleted.

Step 1 Transpose

When data is transposed through pasting in excel it is take from its vertical format and flipped to a horizonal format and vise versa.
When data is transposed through pasting in excel it is take from its vertical format and flipped to a horizonal format and vise versa.

Add a Column of Numbers & Filter

A new column needs to be added and the numbered for as long as the data extends vertically. The set of numbers in the example extends to 365. Additionally, the numbers that you create need to be copied and pasted below the data you just created. So, you should end up with two sets of that are stretch vertically as far as the data that you started with.

Next, add filtering to the columns by selecting three cells above the data, then select the file button. Next, click on the sort and filter button, then click on the filter option.

After the filter is added the number column needs to be filtered from smallest to largest by clicking on the filter arrow above the numbers and choosing the smallest to largest option. This will cause of the duplicate numbers to stick together creating a space in-between every record.

Step 2 Sorting Method

Transpose Data Back to Rows

Delete the transpose the data back into rows by copying the data and using the transpose paste option again and make sure you delete the excess filtered data. And there you have a space between all the columns that you had bunched together. For this situation, this procedure saved me 20 minutes of using the insert method.

Step 3 Sorting Method

© 2019 James Smith

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