ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

How to Introduce Yourself to Someone In Emails

Updated on July 5, 2013

I have a friend who never answers his cell phone if it is an unknown number. I tried to convince him otherwise but my advice fell on deaf ears so I eventually gave up. When you want to communicate with a stranger, there are two main barriers that must be overcome. The first barrier is getting the person to acknowledge your message; the second barrier is getting him or her to hear you out. This is true in all forms of communication including emails. How you introduce yourself in an email will have a significant impact on whether or not you will be given audience by the recipient.

The first thing you want to do when introducing yourself via email is to have a descriptive email subject. The email subject should tell your recipient what the email is about at first glance. If you give a misleading email subject, your recipient will most probably not read past the first few lines of your email. He might even be annoyed and spam you altogether. To avoid this, make sure your email subject is succinct and captivating.

Once you have gotten the subject line right, the next thing to do is to ensure that you have used the appropriate salutation. Writing an email without a salutation might make it look like a text message. It might also be interpreted by your recipient as lack of respect. Depending on how formal the email is, you can write anything from “Hi,” to “Dear Sir/Madam,” it is a good idea to ensure that the salutation is on its own line to make it stand out.

Since this is an introduction email, you want to start your first sentence by the purpose of the email. For instance, you might right something like, “You gave me your card during the meet and greet and I promised to write you an email…” or “am writing to follow up on my telephone inquiry…” etc. It is not a great idea to start an official email with “my name is...”

Try to make your email as brief as possible. Avoid unnecessary repetitions and ensure you tone down on humor. Last but definitely not least, make sure your introduction email adheres to the ten commandments of writing emails i.e.:

  1. Thou shall always have a subject.
  2. Thou shall use a salutation and a signature
  3. Thou shall not use ALL CAPS
  4. Thou shall be succinct
  5. Thou shall be courteous
  6. Thou shall avoid unnecessary jokes
  7. Thou shall avoid forwarding emails to the wrong person
  8. Thou shall avoid excessive formatting
  9. Thou shall use BCC and CC appropriately
  10. Thou shall always reply your emails


    0 of 8192 characters used
    Post Comment

    • MsDora profile image

      Dora Weithers 

      5 years ago from The Caribbean

      Looked up the meaning of "succint," now I'm cool with the instructions. Good job!


    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at:

    Show Details
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the or domains, for performance and efficiency reasons. (Privacy Policy)
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)