How to Make Nhif Payment Online for a Company
How to Make NHIF Payment For a Company Using NHIF Byproduct Number
NHIF has introduced a far more efficient and faster method of collecting employers monthly payroll byproducts via the online system. Rather than sending hard copy documents or email of the same to NHIF, you can just register and upload it once you log in. This makes processing faster and reduces the chances of human error.
It is possible and much easier to make your NHIF contribution for your employees online. You achieve this using the NHIF employer portal. However, this method is only available for companies or organizations. For individual members, they should use the Mpesa option and they can get more information from this article.
Procedure for Making Your NHIF Remittance Online
Follow these simple steps that will enable you to make your NHIF remittance online.
- Log into NHIF website
- On the left-hand side locate a link called Payroll By-product and click on it.
Having done that, the employer portal also known as Payroll By-product or Pay Online will open.
Now there are two things, you are either registered as a user or it is your first time.
If it is your first time for your company to make remittance online, you will be required to register first as an online user. Do not worry, it is a simple procedure.
Company Registration Procedure
This is how you register for the first time.
- Click on the register link to get the registration form.
- Once the registration form opens, fill in the required details such as your Company name, your employer code, working email, password and then you register. Note your password well because it is the one you will use for login purpose later on.
Logging Into the Byproduct Portal
If you are already registered or have just registered, you can log in using the login option provided. You will be required to input your employer code and password you created to proceed.
After a successful login, you will be required to choose or upload your excel file with the data and validate it. But how do you prepare your Excel file?
Employer Login Form
How to Prepare The NHIF Excel File
To prepare your Excel file you better download the provided By-product Sample. Click on the link provided to download. Once you have downloaded it, the best thing is to replace the existing data with your own data. Input your employer code, employer name (name of the company), the month of contribution, and then the employees’ data. If you do not have a payroll number for the employees you can just give them any sequential numbers. Row number 4 should be left empty.
To add more employees right-click on one of the rows with a name and insert a new row. You can insert as many as you want depending on how many employees you have. Confirm the formula for the total or if the total itself is okay. Save the file with the name of the company and note where you have saved it. This is because you will be required to upload it.
If you would like to teach yourself more about Excel, you can check some Excel Tutorials here.
How to Upload Your Excel File in the NHIF Portal
Go back to the product portal ready to upload the completed file. Click on the link, choose file and select the file you have just saved. Click on the validate by-product and close your fingers as your file is verified. If the file has no errors you get a message that it is okay. If there happen to be errors you will be told where they are and you have to rectify them.
If all is well, you can submit your file and then print the form that you will be given. You will use this in the bank for your payment. You can save this file and be using it for your future submissions as it will give you less work of filling in the data.
NHIF Online Payment
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This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.
© 2014 Patrick Kamau