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How to Make Nhif Payment Online for a Company

Updated on August 23, 2019
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Patrick, a computer technician, is a dedicated writer who wishes to make the world better by informing individuals who seek more knowledge.

How to Make NHIF Payment For a Company Using NHIF Byproduct Number

NHIF has introduced a far more efficient and faster method of collecting employers monthly payroll byproducts via the online system. Rather than sending hard copy documents or email of the same to NHIF, you can just register and upload it once you log in. This makes processing faster and reduces the chances of human error.

It is possible and much easier to make your NHIF contribution for your employees online. You achieve this using the NHIF employer portal. However, this method is only available for companies or organizations. For individual members, they should use the Mpesa option and they can get more information from this article.


NHIF Logo | Source

Procedure for Making Your NHIF Remittance Online

Follow these simple steps that will enable you to make your NHIF remittance online.

  • Log into NHIF website
  • On the left-hand side locate a link called Payroll By-product and click on it.

Having done that, the employer portal also known as Payroll By-product or Pay Online will open.

Now there are two things, you are either registered as a user or it is your first time.

If it is your first time for your company to make remittance online, you will be required to register first as an online user. Do not worry, it is a simple procedure.

Company Registration Procedure

This is how you register for the first time.

  1. Click on the register link to get the registration form.
  2. Once the registration form opens, fill in the required details such as your Company name, your employer code, working email, password and then you register. Note your password well because it is the one you will use for login purpose later on.

Logging Into the Byproduct Portal

If you are already registered or have just registered, you can log in using the login option provided. You will be required to input your employer code and password you created to proceed.

After a successful login, you will be required to choose or upload your excel file with the data and validate it. But how do you prepare your Excel file?

Employer Login Form

Employer Login Form
Employer Login Form | Source

How to Prepare The NHIF Excel File

To prepare your Excel file you better download the provided By-product Sample. Click on the link provided to download. Once you have downloaded it, the best thing is to replace the existing data with your own data. Input your employer code, employer name (name of the company), the month of contribution, and then the employees’ data. If you do not have a payroll number for the employees you can just give them any sequential numbers. Row number 4 should be left empty.

To add more employees right-click on one of the rows with a name and insert a new row. You can insert as many as you want depending on how many employees you have. Confirm the formula for the total or if the total itself is okay. Save the file with the name of the company and note where you have saved it. This is because you will be required to upload it.

If you would like to teach yourself more about Excel, you can check some Excel Tutorials here.

How to Upload Your Excel File in the NHIF Portal

Go back to the product portal ready to upload the completed file. Click on the link, choose file and select the file you have just saved. Click on the validate by-product and close your fingers as your file is verified. If the file has no errors you get a message that it is okay. If there happen to be errors you will be told where they are and you have to rectify them.

If all is well, you can submit your file and then print the form that you will be given. You will use this in the bank for your payment. You can save this file and be using it for your future submissions as it will give you less work of filling in the data.

Byproduct Upload

Uploading Your NHIF Data
Uploading Your NHIF Data | Source

NHIF Online Payment

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This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.

© 2014 Patrick Kamau


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    • profile image

      silas maina 

      5 months ago

      how can i log in if some have be using the account

    • profile image


      13 months ago

      is there option for mpesa payment for employer at this time

    • profile image


      20 months ago


    • Patkay profile imageAUTHOR

      Patrick Kamau 

      23 months ago from Nairobi, Kenya

      Hello Melody Roth, at the moment there is no provision of paying through Mpesa for the employer.

    • profile image

      Melody Roth 

      23 months ago

      Can an employer pay via mpesa?

    • Patkay profile imageAUTHOR

      Patrick Kamau 

      3 years ago from Nairobi, Kenya

      Sorry @liz, there was a problem with NHIF website at that time. You should always be trying to pay a few days earlier before the deadline.

    • Patkay profile imageAUTHOR

      Patrick Kamau 

      3 years ago from Nairobi, Kenya

      @mwangangi I am not sure what would happen if you paid twice but you should contact NHIF office to solve that. I am sure they would carry forward your payment to next month.

    • profile image


      3 years ago

      much good, thanks, suppose i pay twice in a month wat happens?

    • Patkay profile imageAUTHOR

      Patrick Kamau 

      3 years ago from Nairobi, Kenya

      @KISANG KIPKEMO DAVID Once you generate the byproduct, you should make your payment through a bank.

    • Patkay profile imageAUTHOR

      Patrick Kamau 

      3 years ago from Nairobi, Kenya

      @calysto for this you need to check with NHIF office.

    • profile image


      4 years ago

      what if i pay monthly contribution for the same month twice,what should i do to correct it

    • profile image


      4 years ago

      things much easiear

    • Patkay profile imageAUTHOR

      Patrick Kamau 

      4 years ago from Nairobi, Kenya

      Yes Christopher kikuvi it is true they have raised the rates very much and the benefits are almost none. Let us hope this will change so that people can benefit from this scheme.

    • profile image

      Christopher kikuvi 

      4 years ago

      NHIF has raised so high to normal people and low income earners, so exploiting and scaring, the benefits cant be compared with what we are paying at all.

    • Patkay profile imageAUTHOR

      Patrick Kamau 

      4 years ago from Nairobi, Kenya

      @cecil you get the by-product number when you submit the excel format of the employees details. Please try to follow the above procedure step by step and you will be able to get your by-product number.

    • profile image


      4 years ago

      how do i down load a by product?


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