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How to create a presentation in MS PowerPoint 2007

Updated on January 30, 2013
New slide button
New slide button

MicroSoft PowerPoint

Microsoft PowerPoint is a presentation program developed by Microsoft Corporation. It is under the Microsoft Office programs which are usually packaged in a suite. A program created in Microsoft PowerPoint is known as a Presentation. This program can run on a computer having Windows as the operating system or even Mac OS X. Information in PowerPoint is organized in Slides. A presentation can have a number of slides depending on the points in that presentation. Mostly the slides will be having related points in that presentation. A presentation can either be;

  • Entertaining
  • Informative
  • Educative

How to open Microsoft Office PowePowerPoint (2007)

The following are the steps to follow when opening the PowerPoint Program in a computer already installed with the program.

  1. Click on the Start Button
  2. Point to All Programs >Microsoft Office>Microsoft Office PowerPoint 2007.

Alternatively if the program had been recently opened, you can get it from the start menu or else if there is a program shortcut on the desktop, you can use it. When the program loads, a default slide layout is displayed on the window.

Slide layout

A slide layout refers to way a slide looks in relation to the objects to be incorporated in it. We have the option to change to the type of layout that befits our points in that slide. Examples of layouts includes; Title slides, Blank slides, Two content slide, Title and content etc. A blank slide can be used for inserting pictures or diagrams or even presenting it as just a plain background picture.

A Placeholder refers to a unit that holds the items in a specific slide e.g. text placeholder is where text is to be typed in a slide while content placeholder refers to where images or any other items in the slide are to be placed.

Changing the Slide Layout

To change the appearance of your slide;

  1. Right-Click on a blank area of the slide (not inside a placeholder) and point to layout
  2. Select the type of layout you want and click on it. The current slide will be changed to the one you will have selected.

New Slide

A new slide is always inserted whenever you want to introduce a new point in your presentation. To do this, we click on the New Slide button located under the Home tab. Here we can also be able to change the layout of the slide.

Formatting the Slides

Anybody who is conversant with Microsoft Office Word will find it very easy to format the slides. This can start by changing the fonts - colors, size, types etc of the text in the slides. in the case of text, select the slide you want to format by licking on it, Highlight the text to be formatted as you follow the normal steps in text formatting.

Slide background

This can refer to the image or color beneath the contents of your slides. A slide background should not crush with the message in the slide. The Background (if its an image), should carry the same message as the text in the slide.

To change a slide background, right-click on a blank area of the slide and choose Format background, which will take you to choosing between the type of background you want e.g picture, gradient, texture or solid fills.

Slide Animation

Slide Animation refers to adding motion or movement to the contents of a slide. Click on the slide you want to add the animation and then the part to be animated e.g the text placeholder, picture or any other object then select the type of Animation you want on the animation pane situated at the right side of the window. We have four types of Animation effects we can add to the slides;

  • Entrance - referring to how the contents of the specific slide will be introduced when running the presentation.
  • Emphasis - the effects to take place after the introduction of the objects in a slide.
  • Exit - is how the contents in the slide will exit when the presentation of that specific slide is over.
  • Motion paths - refers to the direction being taken by the contents while being introduced or exiting the slide.

Slide Transition

Slide transition refers to the movements or effects taking place between one slide and the next.

We can set the animations and the transitions to run automatically or on a mouse click.

Running the Show

We design our presentation in normal view. To run the presentation, we switch to slideshow view. We can also save our presentation as a PowerPoint show (*.ppsx) such that every time we double-click on the file it will be automatically running the show. When saved as a presentation, it always opens in normal view in PowerPoint (.pptx).

Tips on a Successful Presentation

  • Always draft down the points to be included in the presentation first to enhance the arrangement of the slides in an orderly manner.
  • Use the right colors - dull colors may obscure the viewers from reading the contents in a presentation.
  • Put the right background - this should be a background that will not crush with the text in the slide if any.
  • Arrange your slide - let your presentation have a smooth flow where the slides should be placed in a flowing narration.

Changing a slide layout
Changing a slide layout
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