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How to setup outlook email accounts manually

Updated on January 31, 2013

Even though I mentioned in an earlier hub that accessing emails via webmail has its unique advantages over using a mail client, the fact still remains that a mail client is by far the simplest way to read your emails. That is why you will want to configure a mail client on your computer. A mail client is an application that does just what the name suggests- it helps you access your emails. The most commonly used mail client is Microsoft’s outlook. Here is a step by step guide on how to setup outlook emails.

Login to cPanel

You will need the cPanel password for that. If you can’t remember your passwords, just check the email address you used to sign up because in an ideal scenario, your webhost should have forwarded the details there. If you can’t find it, don’t worry. Just get in touch with your webhost and ask for the login credentials.

Click on webmail

Once you are on the landing page of your cPanel, navigate to the section labeled MAIL and look for the webmail icon. On clicking on the webmail login, you will be redirected to a page that will allow you to read your emails using three different applications. This is not our goal but if you are interested in finding out more on that, read my other hub on how to access your emails via webmail. If you lookright below the round cube, Horde and squirrel mail icons, you will see another icon labeled CONFIGURE MAIL CLIENT. Click on it. That should take you to a page where you will get the settings you need for your manual configuration of outlook.

You will see the following explanation just below the settings you want:

  • IMAP email access coordinates between the server and your mail application. Messages that have been read/deleted/replied to will show up as such, both on the server and in the mail application.
  • POP3 does not coordinate with the server. Messages marked as read/deleted/replied to in the mail application will not show up as such on the server. This means that future mail downloads with POP3 will show all messages as unread.
  • Outgoing mail is sent using SMTP.
  • We recommend using POP3 over SSL/TLS or IMAP over SSL/TLS since they provide increased security for your interactions with the remote mail server

Run outlook

Once you have the settings (you can copy and paste them on notepad for convenience), open outlook. It usually comes as one package on your Microsoft office installation CD so you should be having it on your computer if you used the custom installation process. If you are running it for the very first time, it will open the wizard that will guide you through the process. The first window is a welcome message. Click next button

The next screen will ask you if you want to configure an email account. Check yes and click next.

Enter the email and other info

The next window gives you the chance to enter your name. You want to be careful what name you enter here because this is the name that will be displayed to the recipient of your emails. After entering the name, enter the email address of your choice in this format youremail@yourdomain.com . After that, create a strong password and before you click on the next button, make sure you check the manually configure server settings tab.

In the resulting window, select the internet email radio button and click next button

This is the most important step. This is where you need the information you copied from your cPanel. Enter the information in the relevant text boxes. Once you have entered all the information, click on the test account settings tab. Outlook will attempt to connect to the mail servers and if the details entered were correct, you will get the green light otherwise, you will get an error. In case of an error, go back and ensure you got all the info right

Final Steps

Before clicking on Next, click on more settings button. That will open a new window. In the resulting window, click the “outgoing server” tab and scroll down to a check box labeled “my outgoing server requires authentication” and check it. Underneath it, check the radio button for “use same settings for my incoming server”

After that, click on the advanced tab and ensure that the port number is set to 2525. Once that is done, click on the okay button.

Click on next button and that will take you to the last window where you click on the finish button.

You can now enjoy reading and composing emails using outlook. The emails from your mail server should typically be downloaded automatically. You may also want to create a signature among other routine things for your mail client- but that is a story for another day.

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