How to store my Gmail message into Folders?
You're using Gmail as your email client and you're loving it, but your emails are piling up in your Inbox. What do you do? Well, you store them in folders (just like any of your files). But where do I create a folder in Gmail? In Gmail, Folders = Labels. Here's a quick "How To" in creating your own Labels and storing your email messages in them.
Step 1: Create Labels in Gmail
The first step is to create a Label in Gmail. Click on the Gear symbol in the upper right area of your Gmail and you will see the drop-down selections. Click on Settings to access this feature. (see below)
The Settings window has a horizontal selection bar at the top. Click on Labels to access the Labels Options (see below). The column called Show in label list provides you an option of showing or hiding a Label (or folder). Click on the blue link to turn on or off the visibility of a Label.
Scroll down under Settings until you see the section called Labels and a button called Create new label. Notice that the default Labels already for you are Personal, Receipts, Travel and Work. You may make show or hide these Labels by clicking on their visibility option.
When you click on the Create new label button, a subtext menu will pop up (see right). Just type in the name if your new Label in the first slot.
- Your Label to be a root folder (at top level) by default.
- If you want your Label to be nested under another Label (a subfolder), check the option box called Nest label under:, then select from the dropdown menu which Label you want your new label to be under. In this example, I want my new Label called HubPages to be nested under my Personal Label.
The results (see right) show my new HubPages Label nested under my Personal Label. Also, note that I selected the Receipts and Work Labels hide option (see right, in blue box) and the Receipts and Work Label are not visible in my Labels group at the far left.
That's it . . . you've created your own Labels! Now how do we store our email messages into these Labels?
Step 2: Moving Gmail messages in to Label folders
So you've got an email message open and you want to save it into a Label folder. While your email message is open, click on the Folder icon (see below, red circle) and a dropdown menu will popup. Just click on the Label that you want your email message stored within (see red arrow). In this example, we want the email stored in a folder called HubPages.
Note: The email was residing in the Inbox only and is indicated by the gray indicator called Inbox (see blue circle).
Check to see if your task was accomplished by clicking on the Label called HubPages? You should see your email stored within this folder (see below).
That's it . . . you can now create as many Labels as you wish, and begin to categorize all of your email messages with a couple of clicks.