ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Introduction to Microsoft Office Access 2003

Updated on June 7, 2021
Patkay profile image

Patrick, a computer technician, is a dedicated writer who wishes to make the world better by informing individuals who seek more knowledge.

Using Microsoft Office Access for Database Management

Microsoft Office Access application software is classified under database management programs.

It is highly specialized in database management and it is good for storing information in an easily retrievable, manageable, and usable form. It also contains some bit of programming.

At first glance, it appears like a tough program to grasp but for anyone with an interest, it is a piece of cake. It only requires one to be keen to be able to grasp the concept of creating and working with databases.

I hope you will enjoy this detailed introduction to Microsoft Office Access 2003. Okay? Let's go. Please note that this version of the Office program is rarely used as we have newer versions in the market. But the skills learnt here can be applied to any other version.

Creating a Database in Ms Access 2003

Creating a Database in Ms Access 2003
Creating a Database in Ms Access 2003 | Source

Examples of Applications You Can Create Using MS Access

  • Individual applications
  • Small business applications
  • Departmental applications
  • Corporation applications
  • Front end applications for enterprise-wide client/server databases
  • Web applications
  • Access as a development platform for personal applications

Examples of Database Management Programs

Examples of database programs are:-

  • Ms Access
  • Fox Pro
  • MySQL
  • Microsoft SQL Server
  • Oracle
  • SQLite among others

Microsoft Access Window

To see the Access window, we will have to launch Microsoft Office Access. Click on the computer's start button, point to all programs, click on Microsoft Office and then locate Microsoft Office Access and click on it.

Then go to > file > new > blank database. Type a name for your database and click okay.

Unlike Word documents, PowerPoint presentations and Excel spreadsheets, you must save an Access database before you start working on it. That is why after selecting Blank database, you will first be prompted to specify a location and name for the database.

Microsoft Access 2003 Window

Access Window
Access Window | Source

Microsoft Access Window Can be Divided into Two Parts

The application window comprising of the following:-

  • Title bar
  • Menu bar
  • Toolbars
  • Status Bar

Database Window Comprising of:-

  • Objects for instance tables, queries, forms, reports
  • Selection tabs
  • Command buttons
  • Control buttons
  • Scroll bars (available in opened objects)

Creating Tables in Ms Access 2003

Creating Tables in Ms Access 2003
Creating Tables in Ms Access 2003 | Source

Definition of Terms Used in Ms Access 2003

  1. Database – A database can be defined as a collection of structured or organized data which is easily retrievable and accessible. A good example is to think of how a company organizes its employee's data containing information like Names, Contacts, Age, Year of Birth, Gender, Salary, among others.
  2. Table – a database table is a structure made up of rows and columns for holding data. It is very similar to tables made in word or spreadsheet.
  3. Query – a query is used for retrieving or accessing the specific data you want from your database. This is done by creating a query that can extract the required information leaving out the rest.
  4. Form – a form is an interface that you use to view, enter and modify data on a table or query. You can be able to add command buttons in your form to perform various actions. It can also help you determine how the users access your database.
  5. Report – a report is used to output the information you want to access from your database. The information you get from a report can be viewed on-screen, printed, sent through email, or even exported to another program.
  6. Macro – a macro can be used to execute a series of tasks such as opening a table, running a report, printing a job, closing the database among others.
  7. Fielda field is the heading or title of a column in a table. For example, a student’s table might include fields for First Name, Last Name, Address, City, and Telephone Number.
  8. Record – a record is the data entered in a row, this is the actual information required in a database.
  9. Data type – The data type defines what a field is made up of, for instance, text, memo, number, date and time, currency among others. Sample this, if a field is made up of numbers only, you should set your data type to numbers.
  10. Primary Key – this is a unique field established in two or more tables in Access and then used for creating a relationship between two or more tables. The primary key prevents data duplication when you are getting information from two or more different tables.

For More Information About Access

I hope you have learnt something useful from this introduction to Microsoft Office Access 2003. Click on this link to learn more about creating databases using Access 2003.

Microsoft Access Tutorial for Beginners

Was this Introduction to Ms Access 2003 helpful?

See results

This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.

© 2012 Patrick Kamau


    0 of 8192 characters used
    Post Comment

    No comments yet.


    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at:

    Show Details
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the or domains, for performance and efficiency reasons. (Privacy Policy)
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)
    ClickscoThis is a data management platform studying reader behavior (Privacy Policy)