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Introduction to Microsoft Office Excel 2007

Updated on March 1, 2017
Patkay profile image

Patrick is a dedicated technology writer who wishes to make the world better by informing individuals who seek more knowledge.

Parts of Ms Excel 2007

Microsoft Office Excel 2007

Microsoft Office Excel is powerful spreadsheet program which allows you to create professional spreadsheets and charts, performing calculations and it is also used for analysis. Microsoft Office Excel can also function as a simple database program. After mastering it, it can help you make your computation work easier. It features calculations, graphing tools, pivot tables, and a macro programming language known as Visual Basic for Applications.

Before you begin creating spreadsheets in Excel, it is important to explore your Excel environment and become familiar with a few key tasks and features, like how to minimize and maximize the Ribbon, switch page views, configure the Quick Access toolbar, and access your Excel options.

The tabbed Ribbon menu system is how you navigate Excel and access its various features and commands. If you have used previous versions of Excel like 2003, the Ribbon system replaces the traditional menus. Above the Ribbon in the upper-left corner is the Microsoft Office button. From here, you can access important options such as New, Save, Save As, and Print. By default, the Quick Access toolbar is pinned next to the Microsoft Office button and includes commands such as Undo and Redo.

Ms Excel 2007 Parts And Functions

Parts and Functions of MS Excel 2007

Workbook – a workbook is the Excel data file you create, just like in Microsoft Word files that we create called documents.

Worksheet – this is the page you are working on in Excel made up of grid cells. It comprises of rows and columns. Any Excel file you create consists of three worksheets by default. Others can be added later or even deleted as per ones need.

Cell – this is the rectangular area you type your data or formulae into (intersection between a row and a column).

Column – this the vertical partition labeled with alphabets. The total number of columns are 16,384, the first one being 'A' and the last one being 'XFD'.

Row – this is the horizontal partition labeled with numbers. The total number of lows is 1,048,576. To confirm this, press CTRL and the ARROW right for the columns and CTRL and the ARROW down for the rows.

Microsoft Office Excel also uses a tabbed ribbon similar to that used in Microsoft Office Word 2007. It is used to navigate through Excel helping you access various commands. The ribbon has replaced traditional pull-down menu system used in Microsoft Excel 2003. Excel 2007 uses the Office Button on the top right-hand corner, which has replaced the file menu.

Workspace of Ms Excel 2007

Excel 2007 Workspace
Excel 2007 Workspace | Source

The Quick Access Toolbar

The Quick Access Toolbar

Next to the Office button is the Quick Access Toolbar which includes commands like save, undo, and redo. You can place or add commands that you will be using more often here. To do this, click on customize quick access toolbar button option. Select the command you want from the list given there and they will appear instantly on the quick access toolbar. You can also click on more commands to get a list of more commands.

The Worksheet Tabs

Deleting, Renaming Worksheets

Worksheet tabs are found at the bottom left of the spreadsheet; they are for navigating between the available sheets. Any new workbook you create comes with the three worksheets by default. It is possible to add others or delete the existing ones. The three sheets are sheet1, sheet2, and sheet3. To rename, right click on the worksheet tab you want to rename and select rename command. Type the name you want. To delete a worksheet, right click on the worksheet tab you want to delete and select delete. Make sure you do not have any important data when deleting.

Excel 2007 Workspace Tools

Using The Scroll Bars


There are two scroll bars the horizontal one for scrolling the page horizontally and the vertical one for scrolling or moving the page vertically.

Page Views

The page views buttons found at the bottom are for helping you view your page in different ways. We have the normal, page layout and the page break preview option. Use the page break preview option when you are printing. It will help you set the pages properly.

Zoom in and zoom out

Use this option to either zoom your page in or out. You can also zoom from the view menu and then select the zoom group.

Introduction to Microsoft Office Excel 2007

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© 2013 Patrick Kamau


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    • Patkay profile image

      Patrick Kamau 4 years ago from Nairobi, Kenya

      Doodlehead, the two are almost similar. But it is good you go through the number of hubs I have here. They will help you greatly. Thanks for reading and commenting.

    • Doodlehead profile image

      Doodlehead 4 years ago from Northern California

      I will re-read this as I need to become familiar with EXCEL by next month I have been using Open Office and I guess it's not the same!

    • Patkay profile image

      Patrick Kamau 4 years ago from Nairobi, Kenya

      Hi torrilynn, thanks for visiting, reading, commenting and for the vote. I am glad you liked the hub. It is good to have reminded you about your past lessons. Check for other hubs that are coming.

    • torrilynn profile image

      torrilynn 4 years ago

      Hi PatKay,

      thanks for this hub on Microsoft Excel

      back in co-op a class we took to get out of high school

      early we learned about the basics of Microsoft Excel

      thanks for refreshing my memory and teaching me a few

      new things. voted up and shared.