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Introduction to Microsoft Word - Using the Cut, Copy, and Paste Tools

Updated on January 6, 2019
Patkay profile image

Patrick, a computer technician, is a dedicated writer who wishes to make the world better by informing individuals who seek more knowledge.

Using the Cut, Copy, and Paste Tools

After typing a document, we can transfer data or produce many copies by using the copy, cut and paste commands. In this hub, we are going to explore the use of these important tools. There are a number of ways to cut text, and you'll learn three techniques in this hub; using the menu, using the right-click commands, and using the keyboard shortcuts.
To learn how to make copies of your data follow these procedures:

  1. Select the data you want to copy.
  2. Click on edit.
  3. Click on the copy option. You can also copy by using Ctrl and pressing C at the same time or right clicking on the selected data and clicking on copy.
  4. Click the destination (where you want to have it pasted).
  5. Click on edit and then click on paste. You can also paste by holding Ctrl and V at the same time or right click on where you want to paste and select paste from the list of commands.
  6. If you want to reverse your changes, click on edit and then undo or hold Ctrl and Z keys at the same time.
  7. If you want to redo - repeat your last action, go to edit and select redo or hold Ctrl and Y to redo.

Important Tips When Copying and Pasting

These are some tips that will help you when copying and pasting data.

  • Whenever you are copying or cutting data, make sure you start by highlighting the intended data.
  • When pasting, make sure you click on where you want to paste the data.
  • The text blinking cursor highlights character by character.
  • The highlight pointer highlights a whole sentence.
  • When you want to have a continuous highlight, do not release the mouse button until you reach the desired point.
  • You can use Ctrl + A to select all the contents of a page.

The Copy Option

The Copy Command
The Copy Command | Source

Data Transfer and Replication Using Icons:

It is possible to use shortcut icons found on the standard toolbar to do data transfer and replication instead of using the edit menu.

Cut – This command removes the selected portion from its current position to a different one. Once you cut anything, it held on the clipboard awaiting your next move.

  • Select what you want to cut.
  • Click the Cut icon.


  • Select what you want to copy.
  • Click the Copy icon.


  • Place the cursor at the point where you want to place the information that is currently on the Clipboard.
  • Click the Paste icon.

Cut Command

The Cut Command
The Cut Command | Source

Paste Command

The paste command
The paste command | Source

Some Short Cuts that Apply to Almost all Programs

I love using keyboard shortcuts, for one, they are easily accessible thus making you work fast without keeping on reaching for your mouse. The following is a table with a list of shortcut commands that appear in many, but not all programs. Check each program's documentation for information specific to the program to be able to determine the shortcut keys to use.

Most Common Keyboard Shortcuts

Keyboard short cut
Menu Path
Command Description
1. Ctrl - N
File > New
Create a new file
2. Ctrl - O
File > Open
Open an existing file
3. Ctrl - S
File > Save
Save the current file
4. Ctrl - P
File > Print
Print the current file
5. Ctrl - F
Edit > Find
Find text in the current document
6. Ctrl - X
Edit > Cut
Cut (delete and place on Clipboard) the current selection.
7. Ctrl - V
Edit > Paste
Place the material currently on the Clipboard at the current location of your cursor
8. Ctrl - C
Edit > Copy
Copy the current selection to the Clipboard
9. Ctrl - Z
Edit > Undo
Reverse the most recent command. Place the program in the state it was in before executing the last command
10. Ctrl - Y
Edit > Redo
Reverse the last undo. Place the program in the state it was in before executing Undo.
11. Ctrl - D
Format > Font
Apply a font to the current selection
12. Ctrl - B
Format > Font
Bold the current selection
13. Ctrl - I
Format > Font
Italicize the current selection
14. Ctrl - U
Format > Font
Underline the current selection.
15. Ctrl-L
Format > Font
Left-align the selection.
16. Ctrl - R
Format > Font
Right-align the selection.
17. Ctrl - E
Format > Font
Center the selection
18. Ctrl - J
Format > Font
Justify the selection
Common keyboard shortcuts

Do you use short cut keys?

See results

How to Cut, Copy and Paste in Microsoft Word

© 2012 Patrick Kamau


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    Post Comment
    • Patkay profile imageAUTHOR

      Patrick Kamau 

      8 years ago from Nairobi, Kenya

      Thanks addingsense for reading and commenting. Glad you liked it.

    • addingsense profile image

      Akhil S Kumar 

      8 years ago from kerala

      Hi Patkay,

      Thanks for sharing.

      wishing you all the best.

    • Patkay profile imageAUTHOR

      Patrick Kamau 

      8 years ago from Nairobi, Kenya

      Thanks dwachira for reading and commenting. That was quick, just published it. Thanks again and wishing you all the best.

    • dwachira profile image

      Danson Wachira 

      8 years ago from Nairobi, Kenya

      It a very nice self-explanatory tutorial Patkay.Thanks for sharing.


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