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MS PowerPoint 2007

Updated on November 17, 2010

MS PowerPoint

-is a graphical presentation application included in the Microsoft Office suite.

-Provides tools in creating a professional-looking presentation.

-Allows word processing, outlining, drawing, graphing and provides presentation management tools designed for easy use and learning.

-It has the power to create slide show, an electronic presentation that runs in computer even in those computers that have no MS PowerPoint installed.

A presentation is a combination of slides, handouts, notes, and outlines all in one. You can add text, graphics, photos, clip-art, tables, charts, sound and video to your slides.

PowerPoint Workspace

  1. Title Barthis displays the name of the program and the given name of the presentation that is currently open.
  2. MS Office Button – this contains the main File Functions such as New, Open, Save, Save As, Print, Print Preview, etc.
  3. Quick Access Toolbar – this contains shortcut buttons of the most commonly used commands such as saving, undoing, and repeating actions.
  4. Ribbon and Ribbon Tabs – ribbon tab contains ribbon that provides a set of Tool Groups.
  5. Tool Groups – contain names and lists of tools which provide access to functions. Some tool groups have a small arrow calles Dialog Box launcher in the bottom-right corner indicating that there are more options for a certain tool group.
  6. Slides/Outline Tabs – displays the content and thumbnails of each slide of your presentation. The outline tab shows pure text and is used for creating and editing the content of your presentation. Slide Tab is used to navigate through one slide at a time.
  7. Slide Pane – This displays the current slide that you are working on. Only one slide is dislayed at a time.
  8. Notes Pane – it serves as the “cheat-sheet”. This is where you can add notes to be used as a guide for the things you want to say during your presentation.
  9. View buttons – these buttons are used to quickly switch among different PowerPoint views.

Dialog Boxes

-Are small windows used to complete a more complex process or command.

-Whenever you want to do something relatively extensive, you must fill out a dialog box.

-If you click on the MS Office button or browse through the tool groups and see a tool group name followed by an arrow, this means that a dialogbox is behind the tool.

Controls usually found in dialog boxes:

  • Text Box – this allows you to input text information.
  • List Box – this is where you can select one or more options from the list available.
  • Drop-down List – similar to a list box which displays a list of options but it comes with a drop-down arrow which you can click to view the options/choices.
  • Check Box – this allows you to select option/s by putting a check on a small square box beside the options available. This permits multiple selections.
  • Radio Button - this allows you to select option by putting a bullet on a small circle beside the options available. This does not permits muliple selection.


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