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Microsoft Office Calendar Templates

Updated on August 30, 2012
A calendar producing using a simple Microsoft Word template.
A calendar producing using a simple Microsoft Word template. | Source

Microsoft Office is a very powerful suite of applications. The most popular of the programs included in the package are Microsoft Word and Microsoft Excel. However, as with much of today’s modern software, the use of these programs can often be complicated and thus most users will only scratch the surface of the capabilities.

Luckily for these users Office has a selection of templates that will assist even the novice in producing decent spreadsheets and documents. One of the most used template classes of all is the calendar. Both Excel and Word have a variety of excellent calendars that are useful for the student, the office or the home.

For the instructions below I will be focusing on using Microsoft Word calendar templates to create a variety of different calendar styles. Using Microsoft Excel calendar templates is very similar.

Why use Microsoft Office instead of a free Office Suite?

Microsoft Office 2010 was used to create the calendars in this article. While there are free office suites available, the combination of Microsoft Excel, Microsoft Word and the other applications within the suite make Office the best choice for home and the office. It is intuitive to use, powerful and has hundreds of templates to suit your needs.

Click thumbnail to view full-size
The initial template screen when opening a new document.The additional choices after double-clicking Calendar.The templates within the 2012 calendar sub-folder. You can single click each template for more details.The downloaded template with brief editing instructions. You are ready to edit.
The initial template screen when opening a new document.
The initial template screen when opening a new document. | Source
The additional choices after double-clicking Calendar.
The additional choices after double-clicking Calendar. | Source
The templates within the 2012 calendar sub-folder. You can single click each template for more details.
The templates within the 2012 calendar sub-folder. You can single click each template for more details. | Source
The downloaded template with brief editing instructions. You are ready to edit.
The downloaded template with brief editing instructions. You are ready to edit. | Source

Choosing a Calendar template in Microsoft Office.

The process of choosing a template in Microsoft Office is very simple. The instructions below demonstrate how to do this in Word:

  • Launch Microsoft Word
  • Click File -> New
  • You will be presented with the main template page - you can simply open a new blank document or you can use one of the templates available.
  • Double Click Calendars under the Office.com templates. This opens up additional folders containing the different types of calendar templates available.
  • Double Click the folder of your choice. For this example I chose 2012 calendars.
  • Single click on any of the templates.Before choosing the template you can single click the template and see more detailed information on the right. In many cases the template is provided by Microsoft and therefore can be trusted, however in some cases there are third parties involved and you should always be sure that they are a trusted partner of Microsoft.
  • Double click the template that you want to use. For this example I used the 2012 One Page Family Photo Calendar.
  • The template will now download - usually each template has a small set of instructions explaining how to edit the calendar.

Click thumbnail to view full-size
When you click a picture a small 'header' will appear with an icon that allows you to add your own picture.After clicking the 'icon on the right' you are presented with the Insert Picture dialogue. Browse to your picture and press Insert.If the picture is not the right size, use the square block on the side of the picture to amend.Editing the text.
When you click a picture a small 'header' will appear with an icon that allows you to add your own picture.
When you click a picture a small 'header' will appear with an icon that allows you to add your own picture. | Source
After clicking the 'icon on the right' you are presented with the Insert Picture dialogue. Browse to your picture and press Insert.
After clicking the 'icon on the right' you are presented with the Insert Picture dialogue. Browse to your picture and press Insert. | Source
If the picture is not the right size, use the square block on the side of the picture to amend.
If the picture is not the right size, use the square block on the side of the picture to amend. | Source
Editing the text.
Editing the text. | Source

Editing a Calendar template in Microsoft Office.

Now that you have chosen the template you wish to use you can edit it. In most cases you are provided with brief instructions. The process is relatively simple. Using the template downloaded above:

  • Click on a picture. This will allow you to replace the picture or delete it using the additional menu options. A small dialogue box appears above the picture with instructions to click the icon on the right.
  • Click on the icon on the right. This will open the Insert Picture dialogue box - you can browse to your picture and click Insert. Repeat this process for all the pictures. Note, the pictures may not be the right size when inserted; use the square boxes around the picture to re-size it accordingly.
  • Click on the text. This will allow you to delete or insert your own text.

You have completed a calendar using a simple template from Microsoft Word.

Other Microsoft Office Calendar Templates

The calendars below were all created using Microsoft Word or Microsoft Excel.

Click thumbnail to view full-size
Microsoft Excel template: Student weekly planning calendar (any year, Mon-Sun). Changing the dates on the Assignments highlights the relevant dates in the mini calendar.Microsoft Word template: 2012 One-Month Student Calendar (any year). You are prompted for the month when loading. Additionally this template installs a Calendar menu that allows you to highlight different text in a selected date.Microsoft Word template: 2011-2012 school year calendar (Mon-Sun). A simple school year calendar - to amend dates you have to use the formatting options for each date accordingly.
Microsoft Excel template: Student weekly planning calendar (any year, Mon-Sun). Changing the dates on the Assignments highlights the relevant dates in the mini calendar.
Microsoft Excel template: Student weekly planning calendar (any year, Mon-Sun). Changing the dates on the Assignments highlights the relevant dates in the mini calendar. | Source
Microsoft Word template: 2012 One-Month Student Calendar (any year). You are prompted for the month when loading. Additionally this template installs a Calendar menu that allows you to highlight different text in a selected date.
Microsoft Word template: 2012 One-Month Student Calendar (any year). You are prompted for the month when loading. Additionally this template installs a Calendar menu that allows you to highlight different text in a selected date. | Source
Microsoft Word template: 2011-2012 school year calendar (Mon-Sun). A simple school year calendar - to amend dates you have to use the formatting options for each date accordingly.
Microsoft Word template: 2011-2012 school year calendar (Mon-Sun). A simple school year calendar - to amend dates you have to use the formatting options for each date accordingly. | Source

Note: all pictures used in this article were created by SimeyC.

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