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Using Microsoft Office Publisher

Updated on February 22, 2016
Patkay profile image

Patrick is a dedicated technology writer who wishes to make the world better by informing individuals who seek more knowledge.

What is Microsoft Publisher?

Microsoft Publisher is a desktop publishing software (like adobe Page Maker), that enables you to design and publish professional printed works. For instance, using it you can be able to come up with greeting cards, wedding cards, brochures, business cards, company logos, calendars and many more.

You do not have to buy the Microsoft Office Publisher separately as it comes embedded with the other Microsoft Office programs.

How to Open MS Publisher

Follow these steps to open Microsoft Office Publisher.

  1. Click on start
  2. Click on all programs
  3. Select Microsoft word
  4. Locate Microsoft Office Publisher and click on it. The start up page appears.

MS Publisher Window

Publisher window
Publisher window | Source

Publisher Options

Publisher gives the following four options. To create:

  1. Publications for print
  2. Websites and E-mails
  3. Design sets
  4. Blank publications

When your publisher page opens, you have three choices; to create,

  1. New publication from a design
  2. Create a new blank print publication, blank web page, from existing publication
  3. Or open a recent publication.

The MS Publisher Templates

Publisher editable templates
Publisher editable templates | Source

Working With a New Publications for Print From a Design Template

This is one of the easiest methods to come up with a quick publication. Select publications for print and then under the categories, select the one you want. For instance, if you want to design a business card, select the category of business cards. You will get a subcategory where you will select the paper type you want to use, this comprises of either plain paper or special paper.

Clicking on either, you will get a list of various templates of different kinds of business card designs all available for you to choose and customize. After selecting the design template you want to use, a dialog box appears which you will use to customize your card. The dialog box will help you fill personal information that will appear on your card. Alternatively, you can enter this information directly to your card. So instead of using this dialog box, you close it.

Then, you can be able to edit the information by replacing it with your own details. At this juncture, if you don’t like the card design you had selected, you can change by picking another design from the publication designs task pane on your right left side.

MS Publisher Tools

Objects you use for design work
Objects you use for design work | Source

Microsoft Publisher Window

The Microsoft publisher window is much similar with that of Microsoft word; this is in respect to title bar, menu bar, standard toolbar and formatting toolbar.

Working With a Blank Publication

Go to file > new > then under the new from a design, select blank print publication. You will be provided with a blank working area. To create a publication, you will be required to use available tools found on the objects toolbar. If it is missing on your main window go to view > toolbars > objects.

  1. Select objects – for selecting, picking and dragging objects
  2. Text box – use this for typing text
  3. Insert table – use this tool for inserting table into your work
  4. Insert wordart – for inserting word arts
  5. Picture frame – for inserting pictures from clipart, file, scanner or camera
  6. Line tool – for drawing a line.
  7. Arrow – for drawing arrows.
  8. Oval – for drawing ovals and circles. Note, to draw a perfect circle, hold the shift key before dragging.
  9. Rectangular tool - for drawing rectangles and squares
  10. Auto shapes – this contains a list of different types of auto shapes available.

Saving Your Publication

By default, Publisher saves a file in a default working folder usual my Documents folder. You are free to specify a different location.

  • Click the File tab, and then click Save.

    If you are saving a file for the first time, do the following:

  • Click on file Save As to open the Save As dialog box, in the File name box type a name for your publication.

  • Select the location and or the folder you want to save in.
  • Click Save.

Printing Your Publication

Once you are done with your design, you might think of printing your artwork. This is the procedure to follow:-

  • Click the File tab, and then click on Print.
  • In the Print section, enter the number of copies to print in Copies of print job box or leave it as it is if you are printing just one document.
  • In the Printer section, make sure that the correct printer that you want to use is selected.

Note that the properties for your default printer will automatically appear.

In the Settings section, do the following:

  • Make sure that the correct range of pages or sections you want to print is selected.

  • Select the format for imposing your pages on the sheet.

  • Set the paper size.

  • Set whether to print on one side of the sheet or paper or both.

  • If your printer is capable of color printing, choose if you want to print color or gray scale.

Click the Print button when you are ready to print.

For those who are used to both Adobe Pagemaker and Publisher, which one do you prefer?

See results

© 2012 Patrick Kamau


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    • Patkay profile image

      Patrick Kamau 3 years ago from Nairobi, Kenya

      @lyns. Glad that you are finding my hubs useful. thanks for the visit.

    • lyns profile image

      lyns 3 years ago from USA

      Thanks another great one, thanks for sharing voted up/Plus. 721201411p lyns

    • Patkay profile image

      Patrick Kamau 5 years ago from Nairobi, Kenya

      Thanks watergeek for reading and commenting. Yes publisher is easy to learn and master. It is also a great design program for basic designs. Thanks for approving this work.

    • watergeek profile image

      watergeek 5 years ago from Pasadena CA

      I loved using Publisher when I had a PC. If anyone's tempted to learn how, I highly recommend it!!

    • Patkay profile image

      Patrick Kamau 5 years ago from Nairobi, Kenya

      dwachira, I agree with you that Ms Publisher is a powerful publication program with ready made templates. The other good thing with it is that it is easy to use even for those who don't have much skills. Thanks for the visit and the vote. All the best.

    • dwachira profile image

      [ Danson Wachira ] 5 years ago from Nairobi, Kenya

      I have been using MS Publisher for sometime now and it is a very powerful tool when it comes to publications. I like the fact that if has ready made templates, designs and color themes that can easily be edited and customized to suit ones need. Voted up and useful.

    • Patkay profile image

      Patrick Kamau 5 years ago from Nairobi, Kenya

      Hi joanveronica, thanks for reading and commenting. Publisher is a good and easy to use program. I agree with you the two are a bit different, I based my tutorial on 2003. But the others are coming, just keep checking. Thanks for your support. I am glad you liked it.

    • joanveronica profile image

      Joan Veronica Robertson 5 years ago from Concepcion, Chile

      Hey, I didn't know I had this program on my computer! But mine is 2007 and seems to have more indications than those that figure on your article. Still, I can start to work it out, there are a lot of explanations available! So thank you, this information is really interesting for me! Voted up, etc.