ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Using Microsoft Office Publisher

Updated on October 28, 2020
Patkay profile image

Patrick, a computer technician, is a dedicated writer who wishes to make the world better by informing individuals who seek more knowledge.

What is Microsoft Publisher?

Introduction to Microsoft Publisher

Microsoft Publisher is a desktop publishing software (like Adobe Page Maker), that enables you to design and publish professional works. These publications can be printed or shared online. For instance, using publisher, you can be able to come up with greeting cards, wedding cards, brochures, business cards, company logos, calendars and many more.

You do not have to buy the Microsoft Office Publisher separately as it comes embedded with the other Microsoft Office programs.

How to Open MS Publisher

Follow these steps to open Microsoft Publisher.

  1. Click on start.
  2. Click on all programs.
  3. Select Microsoft Office.
  4. Locate Microsoft Publisher and click on it. The startup page appears.

MS Publisher Window

Publisher window
Publisher window | Source

MS Publisher Options

Publisher gives the following four options. To create:

  1. Publications for print
  2. Websites and E-mails
  3. Design sets
  4. Blank publications

When your publisher page opens, you have three choices; to create,

  1. A new publication from a design
  2. Create a new blank print publication, blank web page, from an existing publication
  3. Or open a recent publication.

The MS Publisher Templates

Publisher editable templates
Publisher editable templates | Source

Working With a New Publications for Print From a Design Template

This is one of the easiest methods to come up with a quick publication. Select publications for print and then under the categories, select the one you want. For instance, if you want to design a business card, select the category of business cards. You will get a subcategory where you will select the paper type you want to use. This comprises of either plain paper or special paper.

Clicking on either, you will get a list of various templates of different kinds of business card designs all available for you to choose and customize. After selecting the design template you want to use, a dialogue box appears which you will use to customize your card. The dialogue box will help you fill personal information that will appear on your card. Alternatively, you can enter this information directly to your card. So instead of using this dialogue box, you close it.

Then, you can be able to edit the information by replacing it with your own details. At this juncture, if you don’t like the card design you had selected, you can change by picking another design from the publication designs task pane on your right left side.

Microsoft Publisher Window

The Microsoft Publisher window is much similar to that of Microsoft Word; this is with respect to the title bar, menu bar, standard toolbar and formatting toolbar.

Working With a Blank Publication

Go to file > new > then under the new from a design, select blank print publication. You will be provided with a blank working area. To create a publication, you will be required to use available tools found on the objects toolbar. If it is missing on your main window, go to view > toolbars > objects.

  1. Select objects – for selecting, picking and dragging objects
  2. Text box – use this for typing text
  3. Insert table – use this tool for inserting a table into your work
  4. Insert WordArt – for inserting word arts
  5. Picture frame – for inserting pictures from clipart, file, scanner or camera
  6. Line tool – for drawing a line.
  7. Arrow – use this for drawing arrows.
  8. Oval – for drawing ovals and circles. Note, to draw a perfect circle, hold the shift key before dragging.
  9. Rectangular tool - for drawing rectangles and squares
  10. Auto shapes – this contains a list of different types of auto shapes available.

Saving Your Publication

By default, Publisher saves a file in a default working folder usual my Documents folder. You are free to specify a different location.

  • Click the File tab, and then click Save.

    If you are saving a file for the first time, do the following:

  • Click on file Save As to open the Save As dialogue box, in the File name box type a name for your publication.

  • Select the location and or the folder you want to save it.
  • Click Save.

Printing Your Publication

Once you are done with your design, you might think of printing your artwork. This is the procedure to follow:-

  • Click the File tab, and then click on Print.
  • In the Print section, enter the number of copies to print in Copies of print job box or leave it as it is if you are printing just one document.
  • In the Printer section, make sure that the correct printer that you want to use is selected.

Note that the properties for your default printer will automatically appear.

In the Settings section, do the following:

  • Make sure that the correct range of pages or sections you want to print is selected.

  • Select the format for imposing your pages on the sheet.

  • Set the paper size.

  • Set whether to print on one side of the sheet or paper or both.

  • If your printer is capable of colour printing, choose if you want to print colour or grey scale.

Click the Print button when you are ready to print.

For those who are used to both Adobe Pagemaker and Publisher, which one do you prefer?

See results

This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.

© 2012 Patrick Kamau


    0 of 8192 characters used
    Post Comment
    • Patkay profile imageAUTHOR

      Patrick Kamau 

      6 years ago from Nairobi, Kenya

      @lyns. Glad that you are finding my hubs useful. thanks for the visit.

    • lyns profile image


      6 years ago from USA

      Thanks another great one, thanks for sharing voted up/Plus. 721201411p lyns

    • Patkay profile imageAUTHOR

      Patrick Kamau 

      8 years ago from Nairobi, Kenya

      Thanks watergeek for reading and commenting. Yes publisher is easy to learn and master. It is also a great design program for basic designs. Thanks for approving this work.

    • watergeek profile image

      Susette Horspool 

      8 years ago from Pasadena CA

      I loved using Publisher when I had a PC. If anyone's tempted to learn how, I highly recommend it!!

    • Patkay profile imageAUTHOR

      Patrick Kamau 

      8 years ago from Nairobi, Kenya

      dwachira, I agree with you that Ms Publisher is a powerful publication program with ready made templates. The other good thing with it is that it is easy to use even for those who don't have much skills. Thanks for the visit and the vote. All the best.

    • dwachira profile image

      Danson Wachira 

      8 years ago from Nairobi, Kenya

      I have been using MS Publisher for sometime now and it is a very powerful tool when it comes to publications. I like the fact that if has ready made templates, designs and color themes that can easily be edited and customized to suit ones need. Voted up and useful.

    • Patkay profile imageAUTHOR

      Patrick Kamau 

      8 years ago from Nairobi, Kenya

      Hi joanveronica, thanks for reading and commenting. Publisher is a good and easy to use program. I agree with you the two are a bit different, I based my tutorial on 2003. But the others are coming, just keep checking. Thanks for your support. I am glad you liked it.

    • joanveronica profile image

      Joan Veronica Robertson 

      8 years ago from Concepcion, Chile

      Hey, I didn't know I had this program on my computer! But mine is 2007 and seems to have more indications than those that figure on your article. Still, I can start to work it out, there are a lot of explanations available! So thank you, this information is really interesting for me! Voted up, etc.


    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at:

    Show Details
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the or domains, for performance and efficiency reasons. (Privacy Policy)
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)
    ClickscoThis is a data management platform studying reader behavior (Privacy Policy)