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Office Software edited file variant saves

Updated on December 18, 2017

A good practice to follow when developing serious work on the computer especially those kinds that may need modification or update time to time in the future is to set the output work file edited thru an appropriate software as "read-only" file after each
work session.

Setting the work file with 'read-only' attribute minimizes the possibility that accidental changes unwanted and unknown to the developer may somehow be made on the work by the developer himself, or maybe by someone else or some other thing.

"Read-only" attribute setting at "Properties" window for draft file of this article
"Read-only" attribute setting at "Properties" window for draft file of this article

Files may be set with 'read-only' attribute through a check-box prompt in a "Property" window that can be opened for files displayed through the "File Explorer" facility of

The developer may un-check the 'read-only' box before beginning another work session, and anytime while still working he/she may decide to save the in-completed work through an option available at the work window of the development software.

The save may successfully execute and the author may then resume work.

However in cases where the worker is forgetful enough or too busy and had started work without un-checking the 'read-only' attribute property for the file, forgetting that the work cannot be modified, the software may still allow (or may not) development work to be done on the open file but will not allow changes on the original work file.

If the work file with 'read-only' attributes is to be saved a prompt window may show up giving option to save the work as another file with a different name.

Various development softwares so far used by this writer may allow easy change on the 'read-only' attribute of the file while development work is in progress without closing the software nor saving the work file to another name.

Here the "File Explorer" may simply be re-opened and at the "Property" option for the file the 'read-only' box may be un-checked.

Some of these softwares with the said convenience are two softwares for webpage
development: "KompoZer" and "Publisher" (in Microsoft Office), also "Paint" of the
Windows OS (operating system), as well as "Notepad" of the Windows OS.

Certain softwares in Microsoft Office on the other hand may have the peculiarity that its associated work file being developed having 'read-only' property may not be so easily modified.

Here if a 'read-only' file being developed is to be saved, it seems the only available
option is to save the file under a different name without changing the original file's
attribute, then delete the original file and rename the new updated file to the
original's name.

Some Microsoft Office softwares with the apparently peculiar property that the writer so far encountered are "Word" (word processing"), "Excel" (spreadsheet calculation), "Access" (database development).

'Access' version 2010 or later when opened before any work is done may give warning that the associated database file was opened as 'read-only' and that only data in the database may be changed but not the design. The file must be closed first before a change in the 'read-only' setting takes effect.

Both 'Word' and 'Excel' have no similar warning, only preventing the saving of updated workfile to the original workfile's name. The file must also be closed first before a change in 'read-only' setting takes effect.

The files in the image above are 'read-only' files displayed through "File Explorer" and includes some dummy work files used to verify the save characteristics of read-only files for various softwares as well as the draft file to develop this article.

The dummy files have names prefixed with "test" and suffixed for the various respective softwares as follows... (1) .html for KompoZer (2) .pub for Publisher (3) .jpg for Paint (4) .txt for Notepad (5) .docx for Word (6) .xlsx for Excel (7) .accdb for


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