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Offsite Backup

Updated on September 7, 2009

Data Backup

As individuals and businesses are creating larger amounts of data, the need to keep copies of that data become more and more important.

Data Backup is the copying of files and information so that the data can be accessed in case the information is lost, incorrectly modified, or damaged.

It is often recommended that at least one copy of data backup be made offsite, or away from the main source of data, to add additional protection against data loss. 

Why Offsite Backup

There are a number of reasons to keep your data backed up offsite.

Offsite Backup can:

  1. Be automated - No need to insert backup tapes or DVD daily to ensure that your information is backup up and secure. 
  2. Secure from hackers - Individuals looking to steal information will struggle against industry level security measures designed to keep your information save. 
  3. Save time & money  - Offsite backup allows for organized and structured data backups.  This makes restoring lost information quick and easy saving time and money for individuals and businesses. 
  4. Protected in times of disaster - Offsite backup protects your data against cases of home fires, floods, or robbery. With your data backed up in offsite locations, you're safe from single instances destroying your data and business information. 

Identifying an Offsite Backup Provider

When looking for an offsite backup provider there are a number of things you should consider:

  1. The Software Used To Assist With Backups - Any software used with an offsite backup provider should be easily installed, easily managed, and be accessible on multiple computers. The software should allow you to select single files or folders and all sub-folders for backup.
  2. Be large enough for your needs - The amount of information that can be backed up should meet your data backup needs. If you're working with large files and significant amount of space, you'll need an offsite location that can handle large files.
  3. Easy Data Recovery - It should be easy to restore backups of your data. If you need to revert to previous versions of software or restore lost data from the backup, you'll want to do so easily. If this requires the offsite backup provider sending you a hard drive or USB flash drive, this is probably not the best option for backup and recovery.
  4. Version Tracking - Periodically you'll make modifications to your files. If you're backing up your data offsite you should want it to include version tracking of your files. This will allow you to get back to previous versions of the files you've been working in case you've made modifications you'd like to reverse.

These suggestions will help you identify an offsite backup provider that best fits your needs. Be cautious during your decision making and try out the provider before committing financially to the provider for your backup needs.

Be sure that your provide fits the platform you're using.  Mac Online Backup options are different from PC or Linux.  Know what is available to you before you move forward with your decision. 


Your Data is important to you and it is a good idea to do everything you can to protect it from loss or damage.  Do your best to find an offsite backup provider that can keep your data safe and allow you to access how and the way that you need it most. 

You'll never understand the true value of offsite backup until you need it most and didn't already have it in place. 


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