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Slow Printer Dialog Boxes When Using a Network Printer in Windows

Updated on January 7, 2019
Patkay profile image

Patrick, a computer technician, is a dedicated writer who wishes to make the world better by informing individuals who seek more knowledge.

Slow Printer Dialog Boxes When Using a Network Printer in Windows

I run a small Cyber Cafe where printing is a must actually almost every now and then someone has to print something. I had this problem of printing over the network where it took so long for the print dialog box to appear. This problem was even affecting how the document was opening. For instance, if it was a word document, I would get a message on the status bar reading ‘connecting to the printer.’ This slowness was very bad since I was dealing with clients some of whom could not fathom the delay. The time wait was something more than a minute before seeing the damn dialog box pop up.

Then from there, it was again very frustrating trying to change the print properties. Even after clicking on okay after applying the necessary requirements, it would take more time for the document to start printing.

Add Printer Wizard

Add printer wizard
Add printer wizard | Source

Network Printer Setting

I tried solving the problem in various ways using my technical skills without any good solution till I gave up. Then I decided to check on the net and that is where I found some bit of help. The problem seems to be brought about by adding a network printer using the option of ‘a network printer, or a printer attached to another computer.’ I am yet to fathom the reason and if there is a better solution than this one.

The solution I offer is to add the printer you want to use over the network as a local printer. It is a bit tedious because you have to move around with the printer driver installation CD to all the machines you have. The better side of it is that this will save you lots of frustrations and disappointments later on.

Local Printer Port

Choose local port option
Choose local port option | Source

Process of Adding Network Printer Using the Local Printer Option

  • Click on the start menu, click on control panel, click on printers and other hardware, and then click on the add printer option. If you like shot cuts click on start and locate printers and faxes option and click on it.
  • At this point, you can now see the installed printers. Delete the network printer and restart your computer for the changes to be registered before we add the printer again.
  • After the restart, open the printer window and select add printer. The printer wizard launches automatically. Click next.

Selecting Printer Port

Create a New Port
Create a New Port | Source

Select Local Printer Option

  • On the local or network printer dialog, select the option local printer attached to this computer and deselect the checkbox for automatically detect and install my plug and play printer. This is because if you allow it to search for a printer, it will return no results.
  • On the option of selecting a printer port, select the option create a new port (leave the option as local port). Click next to proceed.

Enter a Port Name

Enter the Port Name
Enter the Port Name | Source

Type the Port Name

  • You will get a new dialog box telling you to indicate the port name. The format for the port name which is an address on your network is in the following format, “\\nameofwheretheprinteris\yourprintername.” A good example is my case where I was using an Epson printer TX650 found on a machine with the computer name server. The path I used is \\SERVER\EPSONTX6. Now you are wondering why EpsonTX6. This is because while sharing my printer, the name was truncated and I never bothered shortening it or changing it. Click okay to proceed. If you have typed everything correctly, a new window appears.

Choose Printer Model

Choose The Printer Model
Choose The Printer Model | Source

Installing the Printer Software

  • This window helps to install the printer software. Select the manufacturer of your printer (in my case it was Epson). You can choose the model but it is rare to find it there unless your printer is an old model. So what?

Locating The Drivers

Locate where the drivers are
Locate where the drivers are | Source

Choose the Right Printer

  • Click on have disk to install the drivers from a disk. Make sure your disk is inside your drive and click on browse.
  • Browse through the disk to where the printer drivers are stored. Choose the appropriate file required usually indicated on the file name option down the dialog box. Click okay and you will get the dialog for install from disk. Click okay to proceed.
  • If you are given a number of printer drivers, choose the right one for your printer and click next.

Manufacturer's Files

Choose option install from disk
Choose option install from disk | Source

Name Your Printer

  • A dialog box appears telling you of existing drivers, keep the existing drivers.
  • In the next dialog, name your printer, if you want to change the name and select if you want it to be the default printer or not. This is in case you have 2 or more printers on your network. Click next.
  • For sharing, select you do not want to share the printer.
  • For test page, you can print to see if your printer set up has finished correctly. Click next and you will get the final wizard where you will click finish.

Finishing Printer Installation

Finish adding the network printer
Finish adding the network printer | Source

In Conclusion

You will have to do this to all the other computers that are going to use the network printer. This method works and it is perfect. It will save you a lot of frustration and waiting.

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© 2013 Patrick Kamau


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    • Patkay profile imageAUTHOR

      Patrick Kamau 

      5 years ago from Nairobi, Kenya

      Thanks njeri p for reading and commenting.

    • profile image

      njeri p 

      5 years ago

      good work patkay


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