The advantages to use the keyboard shortcuts
In the movies, when you see someone typing in the computer, or using it somehow, did you notice that the actors never use the mouse? This is even more evident in CSI. You maybe think that that is just film, and maybe it is, about it is also true that it is much efficient, practical and healthy to use the keyboard instead of the mouse.
Using the mouse can do Tendinitis
For people who are on the computer all day, there is a big change of having tendinitis, which is an inflammation of the tendon in the wrists. Using the mouse will increase the probability of inflammation of you tendons. Here is a good reason why you should start reducing the use of he mouse, and start betting on using the keyboard shortcuts :)
Work faster with keyboard shortcuts
Studies calculate that using keyboard shortcuts allows to work 10 times faster than working with the mouse. The time you spend looking for the mouse and then getting the cursor to the position you need is lost time! Reducing the working time by 10 brings you greater efficiency.
Use Function keys
The problem with keyboard shortcuts is that they can change from program to program or from language to language. For example some keyboard shortcuts in Microsoft Word are different in Microsoft Excel (it is a petty because they are both programs of Microsoft!). With different languages the same problem happens: Ctrl+S in portuguese corresponds to “underline”, while in english corresponds to “Save”.
To avoid this problems, there are the function keys whose meanings never change: they are the F1, F2. F3… till F12 that you have in one line at the top of your keyboard. For example, in Microsof Word, press F8 to select a word. Press it again and you’ll select the phrase. Press it again and you’ll select the paragraph. Press it again to select the whole page. Press Alt+F8 to undo each of the previous actions.
So, start working with keyboard shortcuts. Choose, for example, to use a new keyboard shortcut every week. It seams very few, but like this you’ll know them by heart I would say forever. Also choose the keyboard shortcuts of those actions you use the most, specially repetitive actions, such as copy (Ctrl+C) and paste (Ctrl+V), or even to copy and paste the font format (Ctrl+Alt+C and Ctrl+Alt+V).
It does not mean that you should not use the mouse anymore. But reducing its use by replacing it with the use of keyboard shortcuts, will make your work easier, faster and healthier :)
Some useful keyboard shortcuts in Microsoft Word
CTRL+N - Create a new document of the same type as the current or most recent document
CTRL+O - Open a document
CTRL+W - Close a document
ALT+CTRL+S - Split the document window
ALT+SHIFT+C - Remove the document window split
CTRL+S - Save a document
CTRL+F - Find text, formatting, and special items
ALT+CTRL+Y - Repeat find (after closing Find and Replace window)
CTRL+H - Replace text, specific formatting, and special items
CTRL+G - Go to a page, bookmark, footnote, table, comment, graphic, or other location
ALT+CTRL+Z - Go back to a page, bookmark, footnote, table, comment, graphic, or other location
ALT+CTRL+HOME Browse through a document
ESC Cancel an action
CTRL+Z Undo an action
CTRL+Y Redo or repeat an action
ALT+CTRL+P Switch to print layout view
ALT+CTRL+O Switch to outline view
ALT+CTRL+N Switch to normal view
CTRL+SHIFT+C Copy formatting from text
CTRL+SHIFT+V Apply copied formatting to text
CTRL+SHIFT+F Change the font
CTRL+SHIFT+P Change the font size
CTRL+SHIFT+> Increase the font size
CTRL+SHIFT+< Decrease the font size
CTRL+] Increase the font size by 1 point
CTRL+[ Decrease the font size by 1 point
CTRL+D Change the formatting of characters (Font command, Format menu)
SHIFT+F3 Change the case of letters
CTRL+SHIFT+A Format letters as all capitals
CTRL+B Apply bold formatting
CTRL+U Apply an underline
CTRL+SHIFT+W Underline words but not spaces
CTRL+SHIFT+D Double-underline text
CTRL+SHIFT+H Apply hidden text formatting
CTRL+I Apply italic formatting
CTRL+SHIFT+K Format letters as small capitals
CTRL+EQUAL SIGN Apply subscript formatting (automatic spacing)
CTRL+SHIFT+PLUS SIGN Apply superscript formatting (automatic spacing)
CTRL+SPACEBAR Remove manual character formatting
CTRL+SHIFT+Q Change the selection to the Symbol font
CTRL+SHIFT+*(asterisk) Display nonprinting characters
CTRL+SHIFT+C Copy formats
CTRL+SHIFT+V Paste formats
CTRL+1 Single-space lines
CTRL+2 Double-space lines
CTRL+5 Set 1.5-line spacing
CTRL+0 (zero) Add or remove one line space preceding a paragraph
Some useful keyboard shortcuts in Microsoft Excel
CTRL+( Unhides any hidden rows within the selection.
CTRL+) Unhides any hidden columns within the selection.
CTRL+& Applies the outline border to the selected cells.
CTRL+_ Removes the outline border from the selected cells.
CTRL+$ Applies the Currency format with two decimal places (negative numbers in
CTRL+% Applies the Percentage format with no decimal places.
CTRL+- Displays the Delete dialog box to delete the selected cells.
CTRL+' Copies a formula from the cell above the active cell into the cell or the Formula Bar.
CTRL+" Copies the value from the cell above the active cell into the cell or the Formula Bar.
CTRL++ Displays the Insert dialog box to insert blank cells.
CTRL+1 Displays the Format Cells dialog box.
CTRL+2 Applies or removes bold formatting.
CTRL+3 Applies or removes italic formatting.
CTRL+4 Applies or removes underlining.
CTRL+5 Applies or removes strikethrough.
CTRL+6 Alternates between hiding objects, displaying objects, and displaying placeholders for objects.
CTRL+7 Displays or hides the Standard toolbar.
CTRL+8 Displays or hides the outline symbols.
CTRL+9 Hides the selected rows.
CTRL+0 Hides the selected columns.
CTRL+A Selects the entire worksheet.
CTRL+B Applies or removes bold formatting.
CTRL+C Copies the selected cells.
CTRL+D Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
CTRL+F Displays the Find dialog box.
SHIFT+F5 also displays this dialog box, while SHIFT+F4 repeats the last Find
CTRL+G Displays the Go To dialog box.
F5 also displays this dialog box.
CTRL+H Displays the Find and Replace dialog box.
CTRL+I Applies or removes italic formatting.
CTRL+K Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
CTRL+L Displays the Create List dialog box.
CTRL+N Creates a new, blank file.
CTRL+O Displays the Open dialog box to open or find a file.
CTRL+P Displays the Print dialog box.
CTRL+R Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
CTRL+S Saves the active file with its current file name, location, and file format.
CTRL+U Applies or removes underlining.
CTRL+V Inserts the contents of the Clipboard at the insertion point and replaces any
selection. Available only after you cut or copied an object, text, or cell contents.
CTRL+W Closes the selected workbook window.
CTRL+X Cuts the selected cells.
CTRL+Y Repeats the last command or action, if possible.
CTRL+Z Uses the Undo command to reverse the last command or to delete the last entry you typed.