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Tutorial - MS Excel - How to Concatenate in Excel

Updated on May 11, 2017
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Neha is a software professional who specializes in ServiceNow Customization and Implementation. She likes writing tutorial articles.

The dictionary meaning of the term concatenate is "link (things) together in a chain or series". In Excel we use the Concatenate formula/function in order to combine the data in multiple columns into a single column.

Concatenate Formula

Concatenate(Text1, Text2,....)

Text1, Text2,.... = Texts to be concatenated. References to the cells containing the texts

Concatenate 'Text1' and 'Text2' to form 'Text1Text2'
Concatenate 'Text1' and 'Text2' to form 'Text1Text2'

Steps

1. Let us take some sample data in an excel sheet and concatenate the data from columns A and B into column C.

Sample data to concatenate
Sample data to concatenate

2. Click on the first cell in column C to insert the formula for concatenating

First cell in column 'C'
First cell in column 'C'

3. There are 2 ways to insert formula in the cell

  • Select from the 'Formula Menu' in the top header
  • Type the formula directly preceded by an "=" symbol

3a. Inserting the formula for concatenate using the formula builder menu:

From the top header menu, go to Formulas > Text > Concatenate

Formulas - Text - Concatenate
Formulas - Text - Concatenate

3b. Click on the first cell in Column C, type the "=" sign and start typing the name of the formula i.e., concatenate. A menu of formulas appears and you can select concatenate from the list.

Type the formula directly using "="
Type the formula directly using "="

4. When you click on concatenate, the formula is added in the cell and the formula builder appears on the right hand-side of the screen.

Concatenate Formula Builder
Concatenate Formula Builder

5. Click on the first cell in Column A, "A1" appears in the text1 field of the Formula Builder.

Alternatively, you can type "A1" as the first argument in your formula directly:

=Concatenate("A1")

6. Click on the first cell in Column B, "B1" appears in the text2 field of the Formula Builder.

Alternatively, you can type "B1" as the second argument in your formula directly:

=Concatenate("A1","B1")

7. Click on the 'Done' button in the formula builder to get the concatenated result in the first cell of column C

Alternatively you can just hit enter after you are done typing the formula directly in the cell to see the concatenated result.

Concatenated result in Column 'C'
Concatenated result in Column 'C'

8. To concatenate the remaining cells in the excel sheet, you just need to take the cursor to the bottom right corner of the cell C1, and drag it down till the end of the data so that the formula is copied into all the cells.

9. To concatenate more columns, use the '+' symbol in the formula builder and add more columns to concatenate

10. If you want to add an empty space between the columns in the concatenated data, add an empty space between quotes as Text2 and the data to be concatenated as Text1 and Text3 respectively:

Text1 = A1

Text2 = " "

Text3 = B1

Alternatively, you can type "A1" as the first argument, " " as the second argument and "B1" as the third argument in your formula directly:

=Concatenate("A1"," ","B1")

This results in a concatenated string in Column C, with a space in between the columnA and columnB data

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