Using Google Docs to Create Your Files
All About Google Docs
Google has provided us with an innovative web-based office suite referred to as Google Docs which is available as freeware.
This online office suite and other useful apps are found on Google Drive. Using Google Docs, you will be able to accomplish tasks online such as creating and editing text documents.
This is just like you use other text editing software like Microsoft Office Word. You will be able to create, share, and collaborate with your friends live on the web using files you have created. These are Documents, Presentations, Spreadsheets, Forms, Drawings, and many more.
This tells you what? You can create your documents like the ones mentioned above without the use of Microsoft Office Suite.
Using Google Drive
How to Access the Google Docs
To make use of Google Docs, you will be required to have a Gmail account. You can access Google Docs by first logging into your Gmail account.
Then on the right-hand side of the Gmail menu bar (6 Square dots representing the Google apps), click on Drive.
It is from within Google Drive that you will be able to access the option of creating or opening already existing Google Docs. The other option is you can simply do a Google search for Google Docs.
How to Create Your Documents
You will use the option written 'create'. Then from the drop-down menu that pops up, select the type of file you want to create.
To Create a Document
Use this option if you want to create word documents. After clicking on this option, a blank untitled document will be loaded.
You will be able to type normally as you do in Microsoft Office Word or any other text editor. To give your document a name, click on the untitled document bar and then type the name you want for your file.
The basic knowledge of using Word documents is what you will use here for formatting. You can also check this detailed hub that will guide you on how to format text documents.
Google Drive Word Processor
Creating a Presentation Using Google Drive
To Create a Presentation
This option will enable you to create presentation documents just as you would do using the PowerPoint program.
There are several themes that you can choose to work with. Add your titles and subtitles and anything else you want to appear in your presentation.
Once you are done with the first slide, insert another slide into your presentation and continue feeding it with whatever data you want.
Renaming a Google Document
Creating a Spreadsheet Document on Google Drive
- Spreadsheet – This option will help you create a spreadsheet document just like you would do in MS Excel. You will be able to perform calculations on this spreadsheet for instance Sum, Average, Count, Maximum, and Minimum, among other functions. Hundreds of features that you use in Excel are also available.
- Form – you can use this option for creating a fill-able form that can then be sent to respondents.
- Drawing – this application will enable you to come up with a drawing. There are several tools available that will help you to come up with the type of drawing you want.
Looking for More Google Aplications
Click on create and then using the connect more application button, you will be able to access hundreds of other applications from Google.
They will be made available on your Google Drive. Then you can start working with them to achieve your desired results.
For instance, let us say you want to edit and sign a PDF document using DocHub. While inside your Drive, Click on new, more, connect more apps. Locate DocHub among the list of applications.
Share Your Files
Once you create your file, you can then share it with friends, families, or anyone else you would like to access the file.
Using the share button, you will be able to define who can access your work. It is fun using Google Docs.
You will also be in a position to drag and drop files from your desktop to your Google Docs. There are lots of things that you can do with Google Docs.
Do you use Google Docs to help you create your files?
This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.
© 2013 Patrick Kamau