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Using the Table Menu in Microsoft Office Word 2003
The Table Menu in MS Word 2003
For those who deal with figures in Microsoft Office Word 2003, they integrate much with the table menu. Tables are useful for managing and organizing data in a tabular manner. We often use tables in our day to day activities.
Tables are commonly used to display numbers and other items for quick reference and analysis. Items in a table are organized into rows and columns. These are the commands found under the table menu. Remember that you can either draw or insert tables in MS Word program. Whichever method you use, the results will be the same. However, the drawing tool can be used to come up with a much more customized table.
The Insert Table Option in Ms Word 2003
Insert, Draw Table Options of MS Word 2003
- Draw table: - this command is used for drawing a table. After selecting this option, you will get a pencil which you use to click and draw the outer frame of the table. Then you subdivide it into rows and columns as you wish.
- Insert: - The other option of coming up with a table is simply to use the insert command. You only specify the number of rows (horizontal partitions) and columns (vertical partitions) you want. Still using the table > insert command, you can be able to insert columns, rows and cells to your table.
- Delete: - this tool is used for deleting table, columns, rows or cells depending on what you want.
Merge Cells Option in MS Word 2003
- Select: - use this command to select a table, row, column or cell.
- Merge cells: - use this command to join together selected cells and remove their intersections.
- Split cells: - this tool can be used to subdivide cells.
- Split table: - this command is used to split a table into two. To split a table in two, click the row that you want to be the first row of the second table. On the Table menu, click Split Table.
Table Auto Format in MS Word 2003
- Table auto format: - this command is used to give your table a professional design by using any of the built-in table formats.
- Auto fit: - Use this to automatically fit your table to contents or window and also to distribute or adjust your rows and columns evenly.
- Heading rows repeat: - this feature allows Microsoft Word to automatically repeat table headings on new pages that result from automatic page breaks.
Sort Option in Ms Word 2003
Formula Command in MS Word 2003
- Convert: - this command is used to convert text to a table or a table to text.
- Sort: - use this command to sort data in a table either in ascending or descending order.
- Formula: - this is one of the most useful commands in the table menu. It is used for performing mathematical calculations on a table.
Performing Calculations on a Table
- Click the cell in which you want the result to appear.
- On the table menu, click formula.
- If Microsoft Word proposes a formula that you do not want to use, delete it from the formula box and do not delete the equal sign. If you deleted the equal sign, reinsert it from your keyboard.
- In the paste function box, click a function that you want to use. For instance, to add numbers, click SUM.
- Specify where the contents you are working on are in reference to where the answer will appear. Type above if the contents you are summing are above, below if they are below, left if they are on the left and right if they are on the right hand of where the answer will appear.
Cell Reference While Performing Calculations
Alternatively, you can reference the contents of a table cell by typing the cell references in the parentheses in the formula. For instance, to add the numbers in cells B2 and C4, the formula would read =SUM(B2, C4). See example below.
In the number format box, enter a format for the numbers. For example, to display the numbers as a decimal percentage, click 0.00%. Of course, there is a better program fro handling calculations called Microsoft excel. That is what we are going to explore next.
Performing Calculations in Ms Word 2003 Table
Drawing and Inserting Tables in MS Word 2003
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© 2012 Patrick Kamau