ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Using the Insert Menu in Microsoft Office Word 2003

Updated on October 23, 2019
Patkay profile image

Patrick, a computer technician, is a dedicated writer who wishes to make the world better by informing individuals who seek more knowledge.

Insert Menu of MS Word 2003

The insert menu has got a number of important commands that we can use to modify and turn an ordinary text to a professional one. These are some of the uses of the commands found in the insert menu of Microsoft Office Word 2003.

Commands Found in Insert Menu of MS Word 2003

The Commands at a Glance

  • Break: - The break command is used to insert various types of breaks on a document. These are some of the break types we have;
  1. Page break – marks where your page ends and another begins. There are two types of page breaks soft (automatic) inserted by Microsoft Word once you reach the bottom of a page and hard (manual) inserted at a specific location. To insert a manual break, click on where you want to create it the click on insert > break > page break.
  2. Column break
  3. Text wrapping break

Section break types are also available;

  1. Next page
  2. Continuous
  3. Even page
  4. Odd page

Inserting Page Numbers

  • Page numbers: - The page numbers command is used for numbering pages in a document. The options you select when applying for page numbers on your document are;

Position - this where you determine if your page numbers will appear at the top or bottom.

Alignment - this helps you to set on which side of the page they will appear; left, right, center, inside, outside. You can tick the 'show number on the first-page' checkbox if you want to have a page number present on your document’s first page.

Here comes the most important point, click on the format to set the number format, numbered, Romans, or alphabets. Still, under the number format, you can specify the page number to start with.

The Page Number Dialog Box

Page numbers
Page numbers | Source

Inserting Date and Time

  • Date and time: - Use this command to enter the date and time on your work. Procedure – click on where you want to have your date and time, then go to insert date and time. Select the date and time format you want to use. If you want them to be updated automatically you must click on the checkbox written update automatically.
  • Autotext: - Autotexts are predefined texts that come incorporated in the Microsoft Word template. You select the one you want and then fill in the rest of the details. For example, if you use a closing autotext yours truly, then after that you only type your name.
  • Field:- This option helps you insert any field type to where you have clicked. A field is just a set of codes that tell Microsoft Word to insert text, page numbers, graphics and other different types of fields.

Insert Symbol

MS Word Symbols
MS Word Symbols | Source

Inserting Symbols and Comments

  • Symbol: - the symbol command is used to insert characters that are not on the keyboard and Unicode (A character encoding standard developed by the Unicode Consortium) characters to your document.
  • Comment: - This button helps to insert a note or annotation to a document. This can be useful when you are reviewing a document. The comment is usually displayed in a balloon in the margin of the document or in the reviewing pane.
  • Reference:- The reference command enables you to insert the following; footnote (a note placed at the end of the page explaining a word used in the document or citing references), caption (a numbered label that is added to a picture, table figure equation, graphic, or other item, for example “Table 1”), cross-reference, and then lastly, index and tables (where you can insert index, table of contents, table of figures and table of authorities).

Inserting Pictures

  • Picture:- there are various things you can insert using the picture command. These are clip art, pictures from files, from scanner or camera, a new drawing, auto shapes, word art, organization chart, and chart.
  • Diagram: - This command will allow you to insert organization charts, cycle, radial, pyramid, Venn, and target diagrams.
  • Text box: - This is a movable and re-sizable text container. It is useful when you want to set your text into different orientations.

The Insert Object Command

  • File: - This can be used to load a file you had already prepared and saved it somewhere on your computer.
  • Object: - The insert object command can be used to insert various objects into your document.
  • Bookmark: - This command is used to identify or mark a location or selection of text that you would like to mark for future reference.
  • Hyperlink: - Use this command to create a hyperlink (a colored and underlined text or graphic that when clicked, takes you to a file, a web page or any other location).

Was this information useful?

See results


    0 of 8192 characters used
    Post Comment

    No comments yet.


    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at:

    Show Details
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the or domains, for performance and efficiency reasons. (Privacy Policy)
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)
    ClickscoThis is a data management platform studying reader behavior (Privacy Policy)