Best Home Office Document Scanner 2014
A Few Good Document Scanners for the Money
Having a good document scanner makes for a cleaner home office and peace of mind. I work from home each and every single day so I know just how quickly an office can get disorganized.
Every week or two I spend an hour to scan in my most important documents and create a clean work environment. That organization leads to my work and keeps me from getting distracted by all the clutter. Below I'll go over a few of the best document scanners for the money and give you my thoughts on each.
How Many DPI Do You Need?
More Isn't Always Better
Having more dpi will only increase your file size tremendously, so anything around 600 is sufficient. You will want to make sure your scanner has Mac compatibility if you are a Mac owner. Pages per minute and images per minute mean one sheet of paper counts as a "page" and one side of a page counts as an "image".
Many document scanners have options you can change based on the scanning job you are doing at the time. The last thing you should be aware of is if you want a duplex scanner or not. This is one that can scan both sides of a page without you having to turn the paper over yourself; this is a time saver for sure.
5 Good Document Scanners for 2014 - #1 Fujitsu SCANSNAP S1100
This scanner is both Mac and PC compatible. I had some trouble getting it to work on my Mac but it resolved itself pretty quickly. This little device handles scanning for email documents very, very well. My one complaint that it was a bit slower than I would have liked, at around 8 seconds to scan. It also does not handle duplex scanning. This scanner will handle thick postcards, greeting cards and even plastic cards like drivers licenses.
Portable and Lightweight
At only 12.3 ounces, this machine is very lightweight and can easily fit into luggage for travel. Instead of cluttering up your space with business cards from the contacts you make at a convention, you can use the CardMinder option that takes business cards and extracts the important information.
#2 Epson WorkForce Pro GT-S50
This next scanner is a literal workhorse for your office. It can do up to 1200 sheets with a 75 page feeder so you don't have to babysit and feed it. I like that documents up to 8.5x36" can be handled quite well on this machine and I also like that it scans both sides of the paper in one pass; there are options for color, grayscale or bi-tonal as well. A feature that is very beneficial is the LCD display that will show you the job titles and settings so you know exactly what you are working with, and how to change it based on the job you are doing.
Quick and Easy
With up to 50 ipm (images per minute), you will get a lot done and very quickly. As mentioned, it can handle your biggest jobs and not need your supervision as much as other scanners on the market. The size is quite small so it doesn't take up as much desktop space as I had originally anticipated.
#3 Fujitsu ScanSnap S1500M
As another highly rated document scanner, this Fujitsu has a lot to offer. It can only handle plain paper and business card thickness, but will do letter or legal size documents. You also have the option for custom sizing if needed as well. This thing is super-fast and has handled up to 500 pages at a time for me. I like the feature that lets me know when my page is mis-fed and it needs fixing before it causes problems for the whole scan job. It is a pretty nice size as well with a small footprint on the desktop.
For Customized Scan Jobs
This scanner will let you custom fit the size of the document you are scanning, it offers many other configuration options and double scans quite nicely.
Some things I wasn't so fond of were the plastic feed gears; they tend to break easily but if you care for this machine and keep it clean, you can minimize that happening.
#4 Fujitsu ScanSnap S1300 - Perfect For the Traveler
Another scanner by Fujitsu, this one will scan anything you might need from receipts to papers to business cards. This was pretty smooth, however I did notice that it didn't seem to pull all the information that I want from business cards into Outlook. The only other thing I did not like about this machine was how receipt scanning is fickle; I had to babysit each and every one to keep them from being pulled in sideways or jamming. All other scans I did were pretty good however.
This has got to be the best portable and easy to use scanner that I have encountered. It has one button access and is pretty quick to get the job done. Scanning straight to PDF makes it convenient for emailing documents. It does duplex scanning with a high resolution for much better pictures.
#5 Canon CanoScan 9000F
If you want a machine that will turn on and warm up quickly, then look no further. This scanner has no warm up time whatsoever! With the Auto Scan Mode, you don't have to worry about making a bunch of minor setting changes; it will detect what you are scanning and adjust accordingly.
With the EZ buttons at your disposal, you have seven options to automate your scan jobs and make your job easier. I have noticed that sometimes the software gets a bit finicky and I have to make some changes once I've started a job, but this has proven easier as I've gotten to know the machine. Buyers should be aware that this is not an ideal scanner for slides; they just don't turn out well. Reviews have shown consistent poor quality with slides from other owners. This is a pretty good scanner for the money and overall, I have been very happy with it. It is also pretty sleek and does not take up a lot of space on the desktop.