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How to Password Protect a Word Document

Updated on August 23, 2017
Patkay profile image

Patrick is a dedicated writer who wishes to make the world better by informing individuals who seek more knowledge.

Password Protecting a Word Document

This is how you make Microsoft Word 2007 document ask for password while opening.

Sometimes it becomes necessary to protect the documents we type and save in our computers from nosy friends or neighbours aha! Or from any other person who want to have unauthorized access to them. There are many ways of achieving data security in a computer.

We are going to look at how we can Password protect a Word 2007 document so that when you try to open it, the word 2007 document asks you for a password. This means that if you don’t supply a password when opening, the word document will not open at all.

Before password protecting any document you may wish to create a backup of the non-password protected folder and files in case you forget the password in the future. Then, of course, the backup should be saved away from where it cannot be easily accessed by unauthorized persons.

Enter Password

Enter Password
Enter Password | Source

Procedure of Setting the Password

1. Open the office word 2007 document you want to password protect, click on the office button at the top left corner.

2. Click on prepare.

3. Then click on encrypt document. Type the password you want to use in the dialogue box that is provided and whatever you do, please do not forget your password because it will be tantamount to locking your house and loosing your keys. Also, you should not let other people know your password unless it is absolutely necessary because it will beat the logic of why we need a password in the first place. Once you click on okay, the computer will force you to renter the password. Click okay after retyping your password; this is done to ensure that there are no typos in the first password you typed.

Note: Passwords are case sensitive so make sure you note whether your CAPS LOCK is on or off.

4. Save your office word document and close it.

5. Then open your word 2007 document and it should ask for a password as it opens. If it doesn’t, most probably you have not followed the instructions to the letter.

How to Remove Password in Word 2007 Document

After protecting your document, you also need to know how to remove the password you have applied to your document. This is quite easy.

PROCEDURE

1. Open the document you want to unprotect.

2. Click on office button.

3. Click on prepare.

4. Click on encrypt document.

5. Highlight and remove the existing password. Then click on okay, save the changes and close your document. Once you open it again, it should not ask for a password.

How to password protect a word document

Conclusion

The same process illustrated above is the same one we apply when setting passwords to Excel and PowerPoint 2007.

Do you always set passwords to your documents?

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Comments

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    • Patkay profile imageAUTHOR

      Patrick Kamau 

      6 years ago from Nairobi, Kenya

      @sanjay, thanks for reading and commenting. You are welcome to read more of my hubs.

    • profile image

      sanjay 

      6 years ago

      Thanks sirji

      Good and easy

    • Patkay profile imageAUTHOR

      Patrick Kamau 

      6 years ago from Nairobi, Kenya

      @ Emmanuel Kariuki, thank you for reading and commenting. I am glad that you have learnt something from my hubs.

      Well, concerning online publishing, I am still in the darkness. But if I get word of it I will let you know. But you can check a site like lulu.com. Thanks.

    • Emmanuel Kariuki profile image

      Emmanuel Kariuki 

      6 years ago from Nairobi, Kenya

      Thanks for this tip. I used to protect my files in Mac Computers but have never been able to do so on a PC.

      Regarding online publishing, I have never tried. I would be interested to know how it works.

    • Patkay profile imageAUTHOR

      Patrick Kamau 

      6 years ago from Nairobi, Kenya

      Thanks ronhi for reading. It is truly important to secure your documents.

    • ronhi profile image

      ronhi 

      6 years ago from Kenya

      Very nicely written. Voted up and useful

    • Patkay profile imageAUTHOR

      Patrick Kamau 

      7 years ago from Nairobi, Kenya

      Thanks JohnZh. It is true we can use data encryption software to password protect a word document and even folders.

    • JohnZh profile image

      JohnZh 

      7 years ago from Shenzhen

      Cool article. But when it comes to password protecting a word document, besides MS internal encryption methed. You can also use a data encryption software such as TrueCrypt (freeware). Can be found from this article http://data-security-freeware.blogspot.com/2011/05... "2 ways to password protect a word document"

    • Patkay profile imageAUTHOR

      Patrick Kamau 

      7 years ago from Nairobi, Kenya

      Yap thats it zedekiah.

    • profile image

      zedekiah 

      7 years ago

      good and simple

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