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ScanSnap...Moving toward a Paperless Life

Updated on November 22, 2014

Let me tell you a my story about ScanSnap by Fujitzu and how it lead me down the road of paperless happiness.

The thought of going paperless seemed like a daunting task and one which I loathed the idea of doing. I am self employed and own and operate three restaurants. Talk about paper overload. Sales reports, bank statements, credit card slips, invoices, statements ... oh my. And to top it all off, a fear of throwing any paperwork away. Yes, I must admit I am a hoarder... of paper that is.

I spend countless hours filing and organizing all the paperwork for my businesses in the hope that I will be able to retrieve that specific document at that exact moment I need it, quickly and effortlessly. Which has never quite happened that way. Finding the file I need usually can cause anxiety and frustration, however eventually I am able to locate it. There just has to be a better way. Of course I have to be located at the office which the documents are filed.

And then I found it... ScanSnap ix-500. This is an amazing scanner. I could not be any happier with my decision.

One thing I noticed during my research on scanners was that when I was visiting a Doctors office, I immediately noticed the scanner they were using to copy your insurance card. They were using a small ScanSnap scanner. The card was placed in the scanner and the info was securely filed in the file of choice. It all looked so simple. However, I imagined to set something up like this, you would need your own IT department.

I went home that evening and began researching the ScanSnap scanners. They seemed a bit pricey, but you know the old saying, "you get what you pay for". So I bit the bullet and order one.

The setup and installation process were smooth and simple. Basically, a USB cable and some software to install on your computer. The Scan Snap software which is included with the purchase of a scanner is great and helps you determine where you want to store the file, what type of file format to use, and much more. I am still tweaking and learning to this day.

One note about the wireless feature. Your mobile device can be connected to ScanSnap by downloading the ScanSnaps apps on your mobile device. I have not used this much. My husband finds it handy and uses it frequently. When he is going to a meeting and may need to reference a specific document, he simply places the document or documents in the ScanSnap ix-500. He then opens the ScanSnap app on his phone and selects scan. His documents are now on his phone ready and available for his review any no matter where he is.

A New update from fujitzu for the Scan Snap ix-500 now enables the ScanSanp scanner to be wireless. Once it is paired with your computer, it can be placed anywhere in your room saving your valuable deskspace for more important things.

In conjunction with my ScanSnap scanner, I use Dropbox and evernote, giving me even more functionality. And the ability to retrieve documents from any device or computer with an internet connection.

The ScanSnap ix-500 is a wonderful scanner. You can scan a huge document, both sides I might add in a minute. It is very impressive. The ability to file and store that document on your computer where ever you choose thanks to the ScanSnap software which makes this a very simple task.

Going paperless is easier than ever with the ScanSnap ix-500.

Next on my agenda is setting up my own Cloud to safely store all my documents and create an offsite automatic backup for the unmentionable.

ScanSnap is the only scanner you will ever need. Don't settle for anything less. There are several models available and a new version of the ScanSnap Evernote Edition, which works effortlessly with evernote. So if you are an fan of evernote then you may want to check this out.

Fujitsu ScanSnap iX500 Deluxe Bundle Scanner for PC (PA03656-B015) (Discontinued by Manufacturer)
Fujitsu ScanSnap iX500 Deluxe Bundle Scanner for PC (PA03656-B015) (Discontinued by Manufacturer)

Simple, Fast and Extremely Powerful! Equipped with a GI processor making this scanner super fast. 25 ppm, Duplex and OCR. Dimensions : 11.5 x 6.2 x 6.6 in. 4 1/2 Stars on Amazon with over 600 Customer Reviews!

Fujitsu ScanSnap S1300i Mobile Document Scanner for Mac and PC, Double-Sided Color Scanning with ADF
Fujitsu ScanSnap S1300i Mobile Document Scanner for Mac and PC, Double-Sided Color Scanning with ADF

Small Footprint - Mac or PC compatible

12 ppm, Simplex or Duplex

Dimensions- 11.18 in. x 3.90 in. x 3.03 in - 4 1/2 Star Rating on Amazon.


Portable Scanners

Are you looking for portability? A portable scanner by Fujitsu may be the right device for you. It not the workhorse of the Scan Snap ix500 and will not handle the amount of pages at the speed. It will help you stay organized and ready to go.

Fujitsu ScanSnap S1100 CLR 600DPI USB Mobile Scanner (PA03610-B005)
Fujitsu ScanSnap S1100 CLR 600DPI USB Mobile Scanner (PA03610-B005)

This petite scanner measures in at 10.7 x 1.9 x 1.3 inches and weighs a mere 12.3 ounces. This baby scans a page in 7.5 seconds and is able to handle thick stock as well as cards. The ScanSnap S1100 get the job done. Road Warrior or Not this scanner is a powerhouse and is ready to get he job done. 4 1/2 Star Rating on Amazon and excellent reviews.


This Video does an excellent job showing you how to set up the ScanSnap ix500 for wireless use among different computers.

Do you own a ScanSnap Scanner?

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Thanks for reading my opinion on the Scan Snap ix-500. This is really the powerhouse of all scanners. The reviews are awesome and once you own a ScanSnap, you will never want any other.

Good luck on your quest for a paperless lifestyle. It is really not that bad, the hardest part is starting. :)

These sites have some great tips and info on using the ScanSnap and going Paperless in general.


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