ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Use INDEX and MATCH in Excel

Updated on May 22, 2011

The INDEX and MATCH functions can be used to lookup and retrieve data from any column of an Excel table. These functions are seen as an alternative to VLOOKUP function, which is limited by always looking in the first column of a table.

Using the INDEX and MATCH functions is more flexible and more dynamic than VLOOKUP. For example, inserting columns into an Excel Table would result in the VLOOKUP functions returning the wrong data.

However, the INDEX and MATCH functions would not be harmed by this, and would function as normal.

Let’s have a look at each function independently first, and then we shall see the magic when they are put together.

The INDEX function returns an item from a specific position in a list.

The syntax for the INDEX function is;

=INDEX(array, row_num, [col_num])

Array: The list that you want to search within

Row_num: The row number containing the data you want to return

Col_num: The column number containing the data you want to return. Col_num is optional

For example, the INDEX function below returns the value in the 6th row and 3rd column.

Using the INDEX function
Using the INDEX function

MATCH Function

The MATCH function returns the position of a value in a list.

=MATCH(lookup_value, lookup_array, [match_type])

Lookup_value: The value you are looking for in the list

Lookup_array: The list that you are searching

Match_type: How to match the lookup value. It can be -1, 0 or 1.

  • 1 – Finds the largest value less than or equal to the lookup value. The list should be sorted in ascending order for this match type
  • 0 – Finds the first value that is equal to the lookup value. The list can be in any order for this match type
  • -1 – Finds the smallest value greater than or equal to the lookup value. The list should be sorted in descending order for this match type

For example, the MATCH function below returns the position of Tye Training in the list.

Using the MATCH function
Using the MATCH function

Using INDEX and MATCH to Lookup Data

Let’s look at using INDEX and MATCH together to return the name of the company for a specific outstanding amount. The example below actually returns the name of the company with the highest outstanding amount, as the MAX function has been used in cell G3.

Notice that the function searches for a value in the 3rd column and returns a value from the 1st column. This is something that the VLOOKUP function cannot perform, due to its limitation of always looking in the first column.

Using the INDEX and MATCH functions to lookup data
Using the INDEX and MATCH functions to lookup data

Comments

    0 of 8192 characters used
    Post Comment

    No comments yet.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://hubpages.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)