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Requirements for Lost Passport Replacement in the Philippines and Abroad

Updated on July 13, 2014

What would you do if you lost your passport or your passport was stolen from you? In this page, I have listed the requirements for lost and stolen passports in the Philippines and if you’re abroad or overseas because someone asked about it in the forum from How get a new and renew passport in the Philippines hub.

A passport is a very very important thing for an individual. It’s not just for travelling purposes but also a very essential piece for who you are. It also represents anyone’s identity as a citizen of a country. If your passport was lost and stolen from you, you would surely feel worse than losing your credit card or expensive cellphone. To minimize your panic, prepare the following requirements to get a new passport. Follow these tips, steps and procedures in replacing your lost passport.


Requirements for Lost Passport if you’re in the Philippines

Original and photocopy of the following documents:


Prepare similar documents you have submitted when applying for a new passport like NSO authenticated birth certificate, marriage certificate (especially if you’re female), valid IDs, and some supporting documents.

Photocopy of your lost passport if possible

Passport application form

Notarized Affidavit of Explanation

Police Report if passport is still valid

Passport replacement fee of P200 is passport is still valid


Steps in Replacing your lost passport in the Philippines

Prepare the original and Xerox copies of the requirements you have submitted when obtaining a new passport. Because your passport was missing or was stolen, you need to secure a Police Report from your Municipal’s office by reporting about the loss such as the details, when was it missing, was it theft or robbery and just answer what the police asks you. Then secure an Affidavit of Explanation and have it notarized. This is usually done by a Notary Public and costs around P200 if the lawyer is kind enough. Show him/her the police report for the details of your loss. Then download the DFA passport application form (this can be downloaded by going to the link I gave below) and fill it out. Bring this in the DFA office where you want to replace your lost passport together with the other documents you have secured and the documents required to pass. Pay the corresponding fees. Have your passport delivered to you or just pick it up when it’s released.

DFA Downloadable application form


Take note that some DFA offices require passport schedules prior to appointment so you must make a schedule and attend at the given date for your replacement passport. The other requirements for some matters require almost similar requirements for new passport application from the DFA such as that when the applicant is minor, when you want to use your spouse’s surname, and the like..


Requirements for Lost Passport Replacement if you’re Overseas or Abroad

If you’re abroad or outside the Philippines and you lost your passport, you must prepare the following documents and file for a replacement in the consular services from the embassy of the Philippines wherever country you are.


Accomplished application form (can be downloaded from the Philippine embassy in the country you are in)

Police Report written in English and authenticated by the Ministry of Foreign Affairs of the country where the report was filed.

Notarized Affidavit of Loss of Passport and authenticated by the Ministry of Foreign Affairs were the affidavit was executed

Birth certificate secured from the NSO and authenticated by the Department of Foreign Affairs (DFA)

Valid IDs and supporting documents of identification and citizenship if needed

Photocopy of your lost passport if possible

Passport processing fees (fees are different to each country)


Use the comment box to say anything. Thank you.

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    • CreateSquidoo profile image

      CreateSquidoo 5 years ago

      This information for yours gives a lot of help to those people who lost their passport.

    • twentyfive profile image
      Author

      twentyfive 5 years ago

      thank you so much for dropping by :)

    • Thelma Alberts profile image

      Thelma Alberts 5 years ago from Germany

      This is a very useful information. What about the Filipinos who pretend to have lost their passport but then for a long time illegal abroad? Can they just go to the Philippine Embassy and apply for a new one so that they can go home? Thanks for sharing.

    • kashmir56 profile image

      Thomas Silvia 5 years ago from Massachusetts

      Great helpful and useful information to help anyone who may have lost their passport.

      Vote up !!!

    • twentyfive profile image
      Author

      twentyfive 5 years ago

      Hi Thelma. Thank you for visiting. :) I don't think they could get a passport again since one of the requirements is a police report of the lost passport and then affidavit of loss passport notarized by the Ministry of Foreign Affairs wherever country they are. They would end up being deported.

      Hello Kash :) I really like your default. Cute dog. Thank you for the votes and I'm always happy to see you here. God bless :)

    • molometer profile image

      molometer 5 years ago

      Very helpful information. I usually carry a photocopy of my passport when abroad. As well as a copy on the internet in case I need it.

    • twentyfive profile image
      Author

      twentyfive 5 years ago

      That's a very nice tip. I only keep a photocopy but I will save a soft copy from now on. :) Thank you Molometer.

    • Astra Nomik profile image

      Cathy Nerujen 5 years ago from Edge of Reality and Known Space

      Well, you know my story about my passport, Fehl. This is great and you have great tips for what to do when you lose it. The photocopy idea is interesting.

      Cassy told me she was driving one time in Spain with friends. Her buddy was driving but had a photocopy of a passport and drivers license. And when they got stopped by police for some routine reason, they found the police there won't accept copies of anything like a passport of a license. So in some jurisdictions the laws can be um... weird.

      Thank you for an awesome great hub as always, Fehl. XO

    • twentyfive profile image
      Author

      twentyfive 5 years ago

      Hi Cathy :) Yeah I know very much what happened with your passport and I hate that girl who stole it. I hope you get it soon honey.

      Um maybe the cops wanted an original. lol That's weird. Maybe the police just wanted to see a closer look at Cassy and her friend. lol

      Thank you for dropping by. XOXO

    • alocsin profile image

      alocsin 5 years ago from Orange County, CA

      Great advice for Filipinos who lose this most important travel document. I recommend making copies of all travel documents and keeping them in a separate place from the passport. That way, if the passport does get lost, they have a copy they can send in right away. Voting this Up and Useful.

    • profile image

      dina 5 years ago

      i want to ask if i can get a passport,if i have a problem in NBI CLEARANCE..

    • twentyfive profile image
      Author

      twentyfive 5 years ago

      Hello A Locsin. I'm glad to see you here. Yes, that is what I always do when traveling. Thank you for giving everyone a very nice tip. ;)

      Hi Dina. Since NBI clearance is just one of the options for supporting documents in obtaining a passport (in the moment), you can surely get one as long as you submit the primary requirements which are NSO authenticated birth certificate, valid IDs, NSO marriage certificate (if female and married) and few supporting docs if you don't have NBI clearance.

    • profile image

      ionee 5 years ago

      pls post valid i.d list for lost valid passport and what if i only have one valid i.d. left? help pls tnx

    • twentyfive profile image
      Author

      twentyfive 5 years ago

      valid IDs are usually government IDs like

      GSIS ecard

      SSS ID

      Driver's License

      Voter's ID

      Senior Citizen ID

      Passport

      company ID

      It is advisable you get another ID if you only have one or bring NBI clearance, birth certificate authenticated by NSO

    • profile image

      jm 5 years ago

      for lost passport din po ba hindi na need 2x2 sa dfa san fernando pamp?

    • twentyfive profile image
      Author

      twentyfive 5 years ago

      yes, no need to have passport sized photos in applying for passport and lost passport. Picture taking is done with the computer already thank goodness :)

    • profile image

      karen 5 years ago

      what if i don't have a photocopy of my lost passport?is it ok to show my receipt?

    • twentyfive profile image
      Author

      twentyfive 5 years ago

      the photocopy of the lost passport is not a major requirement. So it's ok as long as you submit the requirements listed in the article. Thanks for dropping by. :)

    • profile image

      jazzy08 4 years ago

      how to renew a passport if it is lost?

    • twentyfive profile image
      Author

      twentyfive 4 years ago

      Prepare the requirements listed above and go to the DFA office

    • profile image

      gin 4 years ago

      bakit po kailangan pnmag submit ng bago kopya ulit pag nawala ang dating passport

    • twentyfive profile image
      Author

      twentyfive 4 years ago

      I'm sorry I don't understand your real question. Can you revise it?

    • profile image

      sonny24 4 years ago

      ask ko lang po, pwede po bang irenew na ang passport kahit 1yr to go pa ito before ma expire. thanks

    • twentyfive profile image
      Author

      twentyfive 4 years ago

      Yes it can be renewed already. Mine is expiring in 6 months time so I better renew it na

    • profile image

      darwin santos 4 years ago

      what about if my passport is not valid,did i get the police report or not?

    • twentyfive profile image
      Author

      twentyfive 4 years ago

      yes you still need police report if you want to renew it coz you have nothing to renew

    • profile image

      BEN 4 years ago

      ask lang po so dapat pumunta po in person? or mag pa appointment? kasi malapit po ako sa pasay office sa may macapagal DFA. help naman po kasi baka pag punta ko doon eh di ako papasukin ty

    • twentyfive profile image
      Author

      twentyfive 4 years ago

      Apply personally and bring the requirements

    • profile image

      Lisha 4 years ago

      Ask ko Lang , bag pa lost passport then pwede ba na makakuha ulit pero gamit na e yung maiden name?

    • twentyfive profile image
      Author

      twentyfive 4 years ago

      you can revert back to your maiden name if you are legally separated and divorced because the document proving that is a requirement in the application of passport

    • profile image

      sasuke 4 years ago

      if you apply for lost passport, do you still get the same passport number of your old passport or they will give you a new passport number?

    • twentyfive profile image
      Author

      twentyfive 4 years ago

      yes it's the same although there are cases when you could request for a new number.

    • profile image

      glendaombao 4 years ago

      Itinakbo ng ex husband ko ang passport ng mga anak ko dahil gusto nya ako perahan. Ibibigay nya lang daw ang mga passport pero bwat pasport e may bayad (3 ang anak ko ) Yung sa panganay ang hinihingi nya ay 120k. Marami na syang nakuhang pera sa akin kaya hinayaan ko na lang. Di naman sya sumusuporta sa mga anak ko. And tanong ko po, pwede ko bang e declare na lost ang pasport? At mag 18 na kasi ang panganay ko this yr , so pwede na ba sya mag apply ng lost replacement ng lost pasport kasi wala ako sa Pilipinas? Thanks sa time and God bless.

    • twentyfive profile image
      Author

      twentyfive 4 years ago

      I don't think it can be declared as lost passport since they are not really lost. They are just being kept away from you. You need the police or lawyer for your situation. Your ex husband would surely surrender them once the authorities are involved.

      You cannot get a police report or affidavit of loss if they are not really missing.

    • profile image

      Marvin 4 years ago

      tanong lang po, ilang araw po bago makuha ung bagong passport? nawala po kasi ito. kumpleto na po ako ng requirements. after ko ng maipasa lahat sa DFA, ilang days ang hihintayin ko para makuha ung bago?

    • twentyfive profile image
      Author

      twentyfive 4 years ago

      the same days as processing a regular passport or renewing one

    • profile image

      marvee 4 years ago

      Will DFA keep my old passport if I request for a renewal?

    • twentyfive profile image
      Author

      twentyfive 4 years ago

      Nope, they will give it back to you. It will be useless once it expired. They will also leave a mark indicating its invalidty once you renewed it

    • profile image

      mylene 4 years ago

      hello po. gaano po katagal bago makuha ang passport n nawala pero valid pa? kung naipasa n lahat ng requirements sa appointment date? and paano po magpa-expedite? kasi kailangan ko n po siya in 20 days. help nman po.

    • twentyfive profile image
      Author

      twentyfive 4 years ago

      just like a regular passport 10 days and up

    • profile image

      katy 4 years ago

      Hi!I tried to set an appointment in DFA but cannot be completed because I can't remember my passport number..please help what to do..your reply will be much appreciated

    • twentyfive profile image
      Author

      twentyfive 4 years ago

      just apply personally and bring the requirements

    • profile image

      glendaombao 4 years ago

      The passport of my 10 year old son has no signature. It is the new biometric one. I don't know if it was the negligence of the DFA people. The father of my kids did not even check it when he picked up the passport. It was only found out recently there was no signature because their father kept the passport for more than 2 years ( we are separated ). My question, what should I do?

    • profile image

      anjhie 4 years ago

      pag lost passport po b khit matagal ng nwl nid p po b ng police report n aexpired po un ng 2009,tnx

    • twentyfive profile image
      Author

      twentyfive 4 years ago

      @Glenda you can renew it and have a signature this time. Assist your son. Happy New Year! :)

      @Anjhie I think yes coz you need the old passport in renewing one. I think you need an affidavit too

    • profile image

      tunacaom 4 years ago

      hi ask ko lang po may tendency ba na ang passport mo ay magamit ng ibang tao considering the fact na dito sa Pilipinas ay hindi masyadong maghigpit?

    • profile image

      domlen 4 years ago

      gud am,matagal na po nwla ang passport ko,then ng;expierd na cya noong

      2011,pero my photocopy pa po ako d2,ano dapat q gawin kc gus2 kong kmuha na now?

    • twentyfive profile image
      Author

      twentyfive 4 years ago

      @Tunacaom I think chance is almost impossible now since new passports contain biometric data including fingerprints and signature of the person who owns the passport

      @Dom just file for the loss and have the requirements listed in the article to get a new one.

    • profile image

      alice_reign1017 4 years ago

      hi!my husband lost his passport in japan,he wanted to go home pra dto ayusin ang passport.my question is puede ba cya umuwi at ng walang passport?kung mka uwi man cya without passport,wla po kaya mgiging problema pag balik nya s japan n wla pong tatak ng re entry ang passport nya?ano po kaya magandang gwin?

    • profile image

      kath17 4 years ago

      hi!nwala po passport ko di na sya valid, gusto ko po kumuha ng bago iloss passport ko po sya and at the same time papachange status ko po sana, ano na po gagamitin ko apelyido sa appointment un dati pong nkalagay sa passport or un married name na po?tnx for your reply

    • profile image

      Angel 4 years ago

      Hi ask ko lng pwede po bang irenew ang lost valid passport?

    • profile image

      lelibith 4 years ago

      hi good eve po tatanung ko long po kung anu requirements sa lost passport and expired na po kasi un.i think 2004 or 2005 un inissue sa aking please help me

    • profile image

      maricon 4 years ago

      Hi! Just wanted to ask if is it ok if i will apply my lost passport in province even if my all IDs was addressed in manila? Bcoz i don't live in manila anymore. Is the requirements and procedures in getting lost passport is still the same even in province? Your reply is highly much appreciated. Thank you.... Godbless....

    • profile image

      alfi_laxamana 3 years ago

      hi gudeve po how to get new pasport kukuha sana ako kc po ung pastport ko kc po nawala nong binagyo po at binaha kami sa pampanga un pasport ko po nawala pero 1 yr nlang po expired na po panu po un makakauha po ba ako ng panivago kc po mag aaply p n po ako salamay po

    • profile image

      Laine 3 years ago

      hello po! ask ko lang po about my mother passport, kumuha po sya ng passport 4 yrs. ago then nawala po nya ito ngayon po kinailangang kumuha sya ulit ang problema po kasi sa una nyang passport place of birth nya is pampanga nakuha sa marriage contract nya, pero sa birth certificate po nya is sibulan negros oriental po. Papaano po ito maisasaayos di po ba ang birth certificate ang dapat tingnan? Thank you po

    • profile image

      pplejohn@yahoo.com 3 years ago

      Hi gud afternoon po.hihingi lang po ako ng advice kung ano po ang gagawin kumuha po ako ng passport sa angency noong 2006 hindi naluko po ako sa angency sa manila nalaman ko po ang passport ko backlas noong ni renniew ko diti sa launion sabi ng nag assist. sa akin backlas daw po passport ko kailanga ko kasi kumuha ng passport. for visa ano po ba ang gagawin ko.

    • profile image

      marvin 3 years ago

      nwla po ng agency ko ang passport ko pls. guide me to bring back my pasport 2007 pa un kinuha s akin.thanks god bless.

    • profile image

      chat 3 years ago

      hi good pm,I lost my valid passport in Canada,kung mag-aapply po ako sa DFA-Cebu is there any chance that they can expedite it for 15 days ? Thanks.

    • profile image

      chat 3 years ago

      Hi good pm...I lost my valid passport in Canada. ang plano namin ay sa DFA-Cebu kami mag proprocess for the replacement of my lost valid passport. Is there a chance that ma-expedite ng DFA-Cebu for 15 days? Thanks you.

    • profile image

      angelsbreathe 3 years ago

      hi gud pm! nwla poh pasport ko sa china,2017 pa poh ang expire,ano poh ang dpt kong gawin para mkakuha ulit ng bago,pwd bng mag aplay from here to pinas? please guide me poh...thanks

    • profile image

      Mia 2 years ago

      Hi i just want to ask i have passport pero past twenty years na yun at kukuha ako ng bago will it be tagged as lost passport or new application? Ang sabi kasi if its 20yrs after dapat new application na?any help thanks

    • profile image

      michael 2 years ago

      Hi can i ask.. in the police report for lost passport need bah ilagay ang passport number sa police report?

    • profile image

      karen 2 years ago

      Hello, ask ko lang 9 years na wala yung passport ko pero expired na need pa bang magpa police report at notarized? pwede ba kumuha nlang ulit ng bago? thanks po....

    • profile image

      rachelle 2 years ago

      what if i go home with travel documents only then i want to do pasport again and i don't have police report what will i do now

    • profile image

      dale 2 years ago

      are they going to issue the same passport no.?

    • twentyfive profile image
      Author

      twentyfive 2 years ago

      You'll have new passport number when your passport is renewed or replaced :)

    • profile image

      ruffy 2 years ago

      hi can i renew my passport it will expire on sept 2018?i need it to be clean coz we will use it on applyng for visa at canada.is there a way that i can renew it?

    • profile image

      louielei 2 years ago

      Hi...ask ko lng po kung pwede kong gmitin ung aplido ko s aswa ko pagkuha ng pasport?kc po ung pasport ko nung dalaga ako e naiwan sa agency ko noon.eh binlikan ko po kdo srado n at d n nagooprrate..kangan ko p po b sbhin sa dfa n eron nko dti o ok n po un...pero expired nrin po kc un nung july 2007...pls pkisagot.thnks

    • profile image

      peph18 2 years ago

      Hi ask ko lang po if pwde i renew ung broken passport?couse by acidentally wash.it was the made mistakes?

    • profile image

      jay 2 years ago

      Nawala po passport ko, magexpire na sya next year november, pagkukuha ba ako ng bago valid ba ung makukuha ko for 5 years or ung date ng expire nung dati kng passport...thanks

    • profile image

      kharen gonzaga 2 years ago

      nawala po ung passport ko,ngaun ku2ha po ako uli ng passport para makpnta sa austrlia,txt me pls 09064812302

    • profile image

      esteban 14 2 years ago

      mam ask ko lang po ksi ung pasport ko kinuha po ng ping apllyan ko n tao pero niloko po at hangang ngaun wala n tangy n pati pasport ko my poloice repor po ako 2011 ng november p po valid pa po ba yun at ano po ang gagawin ko pwedi po ba n di ako mag pa apiont diretso n po ako dfa

    • profile image

      Riza Guzman 2 years ago

      How many months we can take a new passport after we file a lost passport

    • profile image

      jesmer ogerio 2 years ago

      hi...pag wala po bang valid id ano po ang pwede dalhin na magpoprove name ako talaga yun

    • profile image

      Sheila 2 years ago

      Hi Please help me please. I need to expedite my lost valid passport. As I went to DFA yesterday clearing time is 15days plus 10days express. so most probably my passport will be released on June 19th. But I need it urgent I already have a visa reference #, and the US EMBASSY emailed me to comply the requirements on or before June 10 otherwise it will be forfeited. huhu but very impossible. Can you help me I tried my best in fact I went to director's office to reduce the clearing period but he needs a copy of contract employment so he can reduce it to May 29 instead of June 5. Sad to say, I cannot provide him a copy of the docs he wants coz i can only get my contract employment once docs are submitted and that's the time I can sign a contract also my employer can't give me a copy of a contract employment since it's confidential and it's immigration to immigration.

      Now, Please help how, huhu minsan lang tong pangarap na to.  please

    • profile image

      sheila 2 years ago

      Hi is someone knows out-there working in DFA and can help me expedite my lost valid passport. and can reduce the 15day clearing period. please :(

    • profile image

      Diane 2 years ago

      Hi shiela i have same problem with you . I lost my passport here in macau ..i talked to some agency in phils and they told me total of 12 days daw . Totoo ba n pag lost valid passport no need for appoinment na? Thanks

    • profile image

      weng 24 months ago

      Hi po ask ko po if pwd renew passport ko.kso wla me mga document dto.just serox copy only of my old passport.dto me sa malaysia.n i lost my passport coz someone cheated me.so wat cani do.

    • profile image

      Leticia A. Basconcillo 23 months ago

      Can I get a replacement of my lost valid passport at DFA San Fernando, La Union since it was there that I got my original one. Thank you...

    • profile image

      jhon 23 months ago

      hi i lost my passport then i want to apply for a lost passport, i want to ask if posible ba na ibang number yung ibigay sakin even my passport is still valid i think more than 1year pa siya bago ma expire.. thankyou..

    • profile image

      randy 22 months ago

      Tanong lng po!!ung passport ko matagal na nawala sa expired na pwd lng po ba affidavit of lost lng ippakita wala police report?

    • profile image

      Nieves barcena 21 months ago

      Ilan araw bago makuha ang police report

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      raico 21 months ago

      hey I LOST MY PASSPORT yet eventually found what should i do ive already filed the notarized of affidavit of loss but when i came back after 15 days processing nghihingi sila ng id like old id what should i do and pede padin bako pumunta ng dfa without an a ppointment or need padin thanks po

    • profile image

      Liza 20 months ago

      mine naman po, nakafile napo ako for lost just waiting 15 days, suddenly i found it and i have a flight going back dubai, may tatak po kc travel visa ung old passport, pede ko parin po b gamitin ang old passport, then what will happen to d new one

    • profile image

      patricia 19 months ago

      Kumuha po ako nong passport 2013 po e sa 2018 pa po ang expired kailangan ko po ba talagang ipabago to..tanx i need your rply

    • profile image

      fiel 19 months ago

      Morning po...kinuha po ng agency q ung passport q sa mlaysia ngtravel doc..po aq paowe sa 2018 pa po mg expired un!gusto qpo kuha ng bago...how po?

    • profile image

      norie 18 months ago

      thank you... this info can really help me. God bless!

    • profile image

      emilyn 17 months ago

      Hi tanung ko lang po young passport kp po kasi nawala kaso expire na po siya last sept.ano po requiremwnts para kumuha ng panibago,salamat po

    • profile image

      ahnne 15 months ago

      hi po ask ko lng pano po gawin ko if lost passport po aq..ngaung 2016 ang expiration.. gus2 q po kumuha ng bgo den magpachange status ndin..kailangan pdin po ba ng police report at affidavit?

    • profile image

      george 15 months ago

      as k lng po my passport n ak dati 1976 ag gamit k late registrd po ak ng kumuha ak ng N.S.O ag lubas po ay 1977 an po ag dapat kung gawin

    • profile image

      kareenmae 15 months ago

      gudday ..ask ko poh sana nawala kasi passport ko 1yr ago na still valid pa poh xa...paano poh kung my ibang tao gumamit poh sa passport ko..mkakakuha pa poh ba ako ng bago?

    • profile image

      cristina 15 months ago

      pnano po kya kng ung passport eh nd p bnblik ng agency?la nmn aq contact s knla taz cancelled p ngaun ug agency?mkkha q p kya un?ippgmit kya un s iba?

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      Jane 14 months ago

      hi gud afternoon po do i need to get new pasport or declare as lost pastport ko kc po nawala nong binagyo po at binaha kami sa mindanao un pasport ko po nawala but expired na po this year, i can't remember if what month. i just remembered it valid start November 2011 - 2016. your quick reply is really appreciated. Thank you.

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      chox 13 months ago

      hello po ask kolang is it possible na mabgyan ako ng travel document without my appearance? nag fill up lang ako ng form kasi amo ko nakawala ng passport ko and sabi nila mecontact person sila sa narobi phil consulate and tatawagan daw ako for verification...is it possible? and authenticated kaya yun? salamat po...

    • profile image

      mscarter 10 months ago

      I lost my passport - still valid and I don't have a photocopy of its first page. Before you can file a police report and get an affidavit of loss, you need to have your passport details. And if you don't have these information, you can acquire them from the DFA Office in your area. For you to get the information, first thing you need to do is to schedule an appointment online https://www.passport.gov.ph. Please secure your documents like original NSO Copy, Voter's ID, Residence Certificate, ITR and have them photocopied. You need to wait for 2 weeks to 1 month just to get these information and from there, you already file the affidavit of loss and the police report. Submit those papers to the DFA Office on your scheduled appointment then you need to wait for another 15 business days for the clearing period. After all these are done, then finally, you can reapply for new application of your passport for replacement. It will be up to you if you will have it expedited to be released after 10 business days or the normal process which will take you 20 business days.

      P.S. It's very important for you to have the first page of your passport to be photocopied or at least have a soft copy of it so you don't have to go through the first process.

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