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Tips to Select a Perfect Hotel for Your Next Trip to Upcoming Business Events

Updated on November 15, 2013

Are you a fervent business traveller? Do you face difficulties in selecting a perfect hotel offering best facilities for your stay? Are you fed up of enticing photos and fake hotel deals? If yes, then you have landed at the right page.

It is always a great idea to spend some time for hotel selection before finalising your reservations. One would definitely want to stay in a comfortable, safe and clean place while travelling. Isn’t it? But the question arises on how to select a perfect hotel for your next trip. Selecting most appropriate lodging could be a daunting task for most of the travellers.

business to Business Dealing
business to Business Dealing

Firstly, gather complete details about the event, its agenda, niche market and targeted audience. For this, you can browse through some popular event listing websites like eventseye, zevents, exhibitioncentrehotels, biz tradeshows and many more. After registering for a particular event, perform some research to familiarise yourself with the country, its culture, local attractions, cuisines and the venue. Don’t forget to carry important documents and traveller’s cheque for a safe and comfortable trip.

Whether you are an exhibitor, organiser, visitor or speaker at an event, you will require a secure place to stay during your trip. So, here are some comprehensive tips which will make your selection much easier and simpler:

Location
Location

Location

The foremost and quite important factor in selection of hotels is its location. Well, this may sound pretty obvious but being a business traveller look for accommodations in central location. Go for hotels which are conveniently located in vicinity of event venue, restaurants as well as local attractions. Visit the venue website to get information about some of the best hotels near the event. Browse through the details of hotels close to event from websites like exhibitioncentrehotels.com, booking.com, tripadvisor.com and many more. You can make online bookings through these sites for desired dates and times.

Hotel Preference for Business Trips

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Room Tariffs

Price plays a vital role in almost every hotel booking. Avoid burning a hole in your pocket by visiting some popular hotel booking websites and official website to find out the best price. Look for hotels which are well-known for world-class services and competitive prices. Get information about the different modes of payment and special discounts. Some hotels offer early bird and last minute discounts on bookings during popular events and exhibitions.

Before finalising your bookings, don’t forget to ask about cancellation policy during late arrivals. If you are delayed due to traffic jam, flight delay or unfavourable weather conditions, make it a point to call up the hotel and request to hold the reservation until you arrive. Also, ask about remedying policy if you lose a guaranteed room due to over-booking.

Room Tariffs
Room Tariffs

Business Facilities

You might require a conference room or business centre with specific facilities during your stay. So, it is always better to figure out your requirements and confirm its availability rather than assuming it before booking a hotel. Enquire about business rentals offered in the hotel like fax machines, laptops, printers, microphones, notepads, pens and more. Get compete details about the total capacity of meeting rooms and conference halls. Also, some hotels offer assistance to their guests regarding the shipping of exhibits and event planning.

Business Facilities
Business Facilities

Leisure Facilities

After working for long hours, relaxing in pool or a soothing body massage could work wonders for your health. Rejuvenate your body and mind with special leisure facilities while away from home. Prepare yourself for a tiring day ahead with rigorous workout sessions at the gymnasium with personalised training sessions. Make bookings with hotels offering several amenities like swimming pool, spa, gym, sauna, solarium, Jacuzzi and more. Indulge yourself in ultimate luxury with therapeutic massages and holistic beauty treatments. This will surely convert your hectic business trip in to the most reviving one.

Leisure Facilities
Leisure Facilities


  • Photocopy machines
  • Fax machines
  • In-room service
  • Mini-bar or complementary meals
  • Telephone line
  • Data port
  • Morning wake-up calls
  • Cab hire services
  • Laundry services

Miscellaneous Services

Every traveller has different needs and requirements so, before booking a hotel make sure that all amenities are available. Most of the national as well as international accommodations provide a toll-free number to clear your doubts and give accurate information. Write down a list of services which you require during the stay and call up at the hotel reception or your travel agent to cross-check whether all amenities are available or not. Some facilities to look for may include the following list:

Making assumptions might turn out to be a great disappointment when you don’t get all the facilities for which you have already paid. Know about check-in and check-out times as some hotels offer flexible timings facility especially designed for business travellers.

Cab Hire
Cab Hire

Access to Transport

Another thing to be taken into consideration by business travellers is proximity of the hotel to transport links. Ensure that you don’t require changing varied modes of transport for reaching the venue. Check if the accommodation is close to train station, bus stop or a taxi stand. Also, check for some travel cards valid in that particular city. Apart from this, you can hire a taxi or book-a-cab from the hotel itself. Public transport is a best way to explore the place.

Access to Transport
Access to Transport

Recommendations & Reviews

The most trusted and assured way to select lodging is to search for reviews and recommendations available for most of the hotels in particular area at trusted websites. Some of these reviews might be misleading but most of them represent unbiased and reliable opinion of frequent travellers. Visit official site of the hotels or websites like tripadvisor.com, trivago and more for reviews on several hotels in different cities. Save yourself a huge amount of time, stress and money by opting for hotels recommended by friends, colleagues and family.

Recommendations & Reviews
Recommendations & Reviews

In- House Restaurants and Bars

Healthy and freshly prepared food will keep you fit during the trip. Exploring local cuisine at nearby restaurants is a great idea but eating at the hotel itself is a better option. After a hectic day at the event, you might be so exhausted to go to a local eating joint. So, it would be a relief to have quality in-house meals whilst relaxing in your room in complete peace and tranquillity. Moreover, the nearby eating joints are often crowded and noisy, resulting in long waiting queues.

In- House Restaurants and Bars
In- House Restaurants and Bars

Loyalty Programs & Frequent Flyer Points

Regular business travellers can join loyalty programs to earn some mileage points out of all the business costs. Select an accommodation where you can redeem these extra points for special services like room up-gradation, free spa access or other special facilities. Also some hotels are partnered with popular airlines, resulting in accumulation of your frequent flyer miles for some attractive discounts on bookings. Many loyalty programs allow you to exchange these points for other purchases like theatre tickets, cruises and car-rentals.

Loyalty Programs & Frequent Flyer Points
Loyalty Programs & Frequent Flyer Points

Follow these simple tips while selecting a perfect hotel for your upcoming business visits to popular exhibitions and trade shows in different countries. A great sleep along with best facilities will allow you to make your journey memorable and relaxing.

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