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How to add text to an image using Microsoft Powerpoint

Updated on May 6, 2013


The other day, there was a question on a forum by someone very new to the graphics and design field. How to add text to the images? While this can be done using Photoshop, Gimp etc., it could be really overwhelming for a newbie. And the efforts required to start up with a photo editing program won't be worth if the intention is to just add some text to the image.

So here is a way to add text to your images which does not require any special graphic designing skill. The tool that we are going to use, is not some graphics designing software or complicated photo editing program. It's just good old PowerPoint. And the output would be an image with some text added, say some greeting. So it would be some sort of ePostcard.

Image made with the steps here

FYI The author submitted this image to a popular free ecards website, and it has been a very hot daily eCard.
FYI The author submitted this image to a popular free ecards website, and it has been a very hot daily eCard.


While you can use any image you choose, an image with a transparent background will give lot of possibilities in terms of background colors, designs etc.

For creating the image shown here, let's use a clip available for free use:

 Save this image to your computer. Now follow the steps given below to create the image with text message

Instead of Export

Exporting an image from PowerPoint might result in loss of quality. The fonts might not appear as sharp as they look in the presentation file itself.

So instead of exporting, run the slideshow, and take a screenshot. This could give you better results, but you might have to crop the image before final result.

For cropping, you can use MS Paint, the free painting software by Microsoft.

Now just go ahead!

1. Open Powerpoint and copy paste the image which you saved. (or any other transparent background clip-art.)

2. Rotate the image, and place it at the left top portion of your slide. Create two more copies, rotate and place at the bottom right portion. This image has a pointed tail, so a nice design can be made by placing the tail at the middle of top of the heart, as shown in the image.

2. Now let's make the background a bit interesting. Right click on the slide and click on format background. From the available radio buttons, select gradient fill.

4. Change the type of gradient to radial. The default gradient is made of three stops. (Stops refers to the number of colors which are blended together to create your final gradient.) Change each stop's color. This image uses shades of light orange and yellow colors. You can add stops to add more colors to your gradient as suitable for your image, or simply choose from one of the available presets.

5. To insert text, we can just click on Insert tab, and insert text box. But this image uses word art. With word arts, you can select from a variety of templates. These would include mirror reflection, bevel, shadow etc. for the text itself.

6. Type in your Text.

7. Click on the text and right click, select "Format Text Effects...". Here you can further modify the text by giving gradient fill and outlines.

8. Change the font size to say, 72.

9. Go to file menu (Alt+F) and click on "save as".  Change the "save as type" to "JPEG File Interchange. Format". Change the name and location where to save. Click on Save.

10. In the message box, "Do you want to export every slide...", click on "Current Slide Only".

Your image with text is ready.


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    • anusha15 profile image

      Anusha Jain 2 months ago from Delhi, India

      Good gracious Bill, that was very kind of you. I'm afraid that unlike your evergreen advice, this article is now obsolete. Not that this way, using Powerpoint or Keynote wouldn't work, it certainly would. There are so many easier ways, like the mobile apps. Six years back there weren't as many of them, and definitely not as intuitive as they are today.

      Thank you so much for taking time to check this one out :)

      I wish you a great day, full of writing and fabulously creative Ideas. :)

    • billybuc profile image

      Bill Holland 2 months ago from Olympia, WA

      Since you scrolled far down for one of my earlier hubs I thought I would do the same. There is much I could learn from you regarding technology and apps. Thank you for the beginner's class on powerpoint.

    • anusha15 profile image

      Anusha Jain 6 years ago from Delhi, India

      @John Sarkis: I'm glad you found it useful, thanks for stopping by and commenting.

      @ Kosmo: PowerPoint is a great tool, I'm sure you'll love it. :) thanks.

    • Kosmo profile image

      Kelley 6 years ago from California

      Thanks for the advice, anusha15, I'll have to try PowerPoint one of these days. Later!

    • John Sarkis profile image

      John Sarkis 6 years ago from Los Angeles, CA

      I'm not particularly savvy with computers, so articles like these are great for people like me. Great hub and thanks!

    • anusha15 profile image

      Anusha Jain 6 years ago from Delhi, India

      @samsons1: Thanks for stopping by, rating and commenting :) And yeah, I'm on RedGage with username anusha :)

    • samsons1 profile image

      Sam 6 years ago from Tennessee

      Well written and detailed. Rated up and useful- didn't I see you on RedGage...

    • jpcmc profile image

      JP Carlos 6 years ago from Quezon CIty, Phlippines

      Though there are many free photo editing tools online this is still a good way to add text to images.

    • anusha15 profile image

      Anusha Jain 6 years ago from Delhi, India

      Hi Sulabha, you're welcome

    • profile image

      Sulabha Dhavalikar 6 years ago

      Dear Anusha,

      Thanks a lot. You have helped me so much.

      I will now try it out at the earliest.

      Just when I was going through a low period, I met people like you and Jonna who have some positive suggestions.

      Thanks a lot,