Manuscript Track Sheet

Whether you do a lot of writing and send out articles to many sources or work on one book at a time it is a good idea to keep a spreadsheet tracking where you’ve sent your work with dates.

If you don’t have Excel or similar software you can make columns on a document you keep on your computer. You can even use a notebook if you prefer the old fashioned method.

It doesn’t matter so long as you keep documentation.

The reason this is important is so you don’t send duplicates to the same publishing company, you will know how long a query has been out, contact names, numbers and addresses. Keeping loose letters and notes in a file isn't quite as organized.

Writing is a business

You are self-employed and it is important to keep track of where you’ve sent queries or proposals. You can also log postage and any other cost incurred for each piece of work. I don't have columns on this particular form for expenses but you can easily add them to suit your needs.

I keep a separate spread sheet for any cost incurred but some people like to keep it all on the same log to help them see what they've spent and how much they've made on each piece of work. You’ll need this for tax purposes at the end of the year.

Submitting queries to agents and editors

It’s best to send multiple stories out to several sources at once. Sending one piece, waiting and then when you get denied or don't hear anything starting all over again can take months. Everyone gets denied in the beginning, so don’t take it personally or get discouraged just keep pushing along.

Below is one of the sheets I use for my writing. You can modify it to suit your own personal needs. Use a separate sheet for each article or book you are working on. It makes it so much easier than guessing how long it’s been since you sent that letter.

A lot of agents and editors take email inquiries now days but don’t assume they do. Read their submission guidelines on their website or in the Writers Market. Even if you send your work via email you’ll still need to keep track of when it was sent and your contact person Being organized will make your life so much easier and you'll be glad you did.

Keep writing, keep submitting and keep good records. You'll be glad you did.