ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

5 Easy Tips to Organize Your Photos

Updated on January 17, 2018
cclitgirl profile image

Cynthia is a digital marketer, writer, and artist. She writes about a variety of topics, especially digital marketing, languages & culture.

What do you do with all those photos on your computer?
What do you do with all those photos on your computer? | Source

Managing Your Digital Photos

Let's face it: we're all busy and who among us has perfectly organized photo albums on our computers? I know I don't - but I've found some great ways to work on that.

I take hundreds of photos a month and I have to be able to find them quickly and efficiently for articles, blogs, etc.

With hundreds and hundreds of photos to rummage through, I've developed a system to quickly find the photos I'm looking for without too much fuss.

With a little bit of time and patience, you can organize your photos in simple ways.

Organize your photos by date as soon as you can.  It only takes a minute.
Organize your photos by date as soon as you can. It only takes a minute. | Source

Tip One: Add a Date to Every Photo Folder

  • If you only have time to do this and nothing else, this step will help you more than anything else because it's much easier to remember dates around the time you had an event.

For example, I went on a beach trip last spring. I can't remember if I went at the end of March or in early April. But, it will only take a second to look at my folders labeled for March and April to find those photos.

  • If you're lucky, when you upload photos to your computer, your camera automatically and conveniently organizes your photos by date, thereby saving you from having to do this important step.
  • If not, as soon as you get the photos uploaded, go into your pictures folder and date each folder when you took the picture.
  • Here's a handy tip: your camera should also have a date and time stamp (if you set that up!) for each photo, so if you have 2,000 pictures stored on your camera because you never seem to get around to uploading them, you can easily refer back to your camera for accurate dates.
  • Be sure to put the year on the date, too. That way, you'll know that 12-25-12 was more recent than 12-25-11. All those Chrismas photos sometimes blend together, don't they?

Source

Tip Two: Delete Unwanted Photos

  • If you delete unwanted photos immediately, you won't have to weed them out months or years later and they won't take up space on your computer's hard drive.
  • Yes, delete the dark, blurry images that are not useable. Also delete the terrible snapshots you never want anyone else to see.
  • Delete duplicate or very similar images.
  • If you resize an image for the internet and create a second copy of that image to do so, only save it as long as you need the image. For example, if you want to upload it to Facebook, delete the smaller, resized image after doing so. This will save hard-drive space and really, how often are you going to upload the same photo?

Do you have your photos organized by subject?

See results

Tip Three: Creatively Name Your Photos

Let's say you get a little more time and you want to organize your photos even better. You have them separated by date, you've eliminated all the bad photos. Great job! A lot of people don't do this.

Now, begin to creatively name your photos. Why?

Consider this: "Christmas 2012" is a lot more vague than "red christmas ornament 2012" and it only takes a second or two longer to type the longer name.

Later on, when you want to locate that perfect photo you took of Aunt Margaret's unique Christmas ornament, you can do a search within your pictures folder and easily find that photo.

I personally organize my own folders by date and then by subject - I have tons of pictures of flowers and I needed a way to distinguish them from winter flowers and other types of floral subject matter.

Next step: organize your photos by subject, with creative names.
Next step: organize your photos by subject, with creative names. | Source

Step Four: Only Do One Folder At a Time

  • It can be daunting to tackle tens if not hundreds of folders all at once. If you're just starting to tackle a project like this, just take it a little bit at a time.
  • Start with the easiest ones first - the most recent. You'll make great progress and it'll go much more quickly because your memory will be more fresh.
  • Do just one folder at a time. That way, if you need to step away, you'll be able to pick up with the next folder.

I back-up and store my images on my "passport" - an external hard drive.
I back-up and store my images on my "passport" - an external hard drive. | Source

Step Five: Back Up Your Photos

All that effort and uh-oh, your computer crashes....

  • It's a really good idea to back-up your photos and it's even better if you "automate" the process so that you don't even have to think about doing the backing-up yourself.
  • I have an external hard drive on my computer and it stays attached to the USB port at all times except when I'm travelling with my laptop.
  • Every time I upload pictures onto my hard drive, my external hard drive automatically makes copies of all of my data - I don't even think about it.
  • This has saved me for more than just the obvious. Sometimes, I'll edit a photo and change it up. But, I'll forget to save it as a new copy and there have been times I've needed the original photo back. My external hard drive will have the original saved photo because it backed it up in the first place.
  • Not only that, as you make new folders and save your images by date, your external hard drive will automatically back up all your new copies.
  • To be sure, there are other ways you can back up your photos: you can upload them to image-storing websites, to other computers and more. However, nothing beats automating the process and external hard drives that can store terabytes of data, depending on how much memory you purchase.
  • One thing to note: always check to be sure your external hard drive has indeed backed up your photos. Automation makes the process easy, but double-checking keeps you safe.

© 2013 Cynthia Calhoun

working

This website uses cookies

As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://corp.maven.io/privacy-policy

Show Details
Necessary
HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
LoginThis is necessary to sign in to the HubPages Service.
Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
AkismetThis is used to detect comment spam. (Privacy Policy)
HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
Features
Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
MavenThis supports the Maven widget and search functionality. (Privacy Policy)
Marketing
Google AdSenseThis is an ad network. (Privacy Policy)
Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
Index ExchangeThis is an ad network. (Privacy Policy)
SovrnThis is an ad network. (Privacy Policy)
Facebook AdsThis is an ad network. (Privacy Policy)
Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
AppNexusThis is an ad network. (Privacy Policy)
OpenxThis is an ad network. (Privacy Policy)
Rubicon ProjectThis is an ad network. (Privacy Policy)
TripleLiftThis is an ad network. (Privacy Policy)
Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
Statistics
Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)
ClickscoThis is a data management platform studying reader behavior (Privacy Policy)