ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Innovative Changes to Conduct Annual General Meetings During Covid-19

Updated on January 1, 2021

Annual General Meetings Through Video Conferencing Mode

The recent move by the Ministry of Corporate Affairs in India to let the companies conduct Annual General Meetings (AGM) through video conferencing mode is welcome. The decision comes at a time when the globe is witnessing pandemic crisis due to which certain restrictions related to social distancing is imposed. While an AGM requires mandatory physical presence of the board members and the shareholders, the video conferencing option otherwise is a welcome reprieve to the Companies.

The move to conduct AGMs and the participation of the Board in such AGMs through video conferencing already exists as per Section 173(2) of the Companies Act 2013. The relaxation currently given by the Ministry will ensure that the meetings are conducted as per the schedule without missing any deadline and thus comply with necessary regulations in a time-bound manner.


Email Communication during an Annual General Meetings

Further, the companies need to arrange for physical copies of financial statements, board reports and other documents to be laid on the table during the AGM and presented to the shareholders under section 134 of the Companies Act of 2013. The Ministry now has further relaxed the requirement to send physical copies and has insisted to arrange for the same through email to the shareholders.

The move to arrange for documents related to AGM is highly appreciated at a time when the companies are switching to various sustainability measures and such environment-friendly moves will only help to save paper.

The email communication mechanism to the investors acts as an excellent channel to keep the shareholders informed and help them to stay abreast of the recent developments related to the Board and the Company


E-Voting Option Prior to Annual General Meetings

E-voting is yet another critical component of the AGMs involving both the Board and Shareholders. E-voting mechanism lets the Board to take crucial decisions regarding the company's important decisions announced to the shareholders promptly. E-voting has been replaced with the traditional postal ballot which was otherwise a time consuming process to determine the results.

Through E-voting arrangement the shareholders may cast their vote online and the Board may determine the results to take a major decision easily through online mode and let the investors know of the results through tranparent process of displaying the online results.



COVID-19 thus has resulted in effective change management to the companies resulting various innovaitve measures to otherwise conduct the business as usual. The need to conduct physical meetings otherwise involved huge costs to the companies including venue management, postal ballot and registration mandates before the meeting. The move to conduct AGMs through video conferencing is yet an another innovative concept and the same will thrive well under the ambit of Corporate Governance and Sustainability.

The policy makers including the government too should be appriciated for announcing such investor friendly decisions related to attending the meetings through virtual mode. The government should thus leave no stone unturned to let the organisations run under the aegis of the Companies Act 2013 by allowing certain relaxations to enable the organisations adapt to such a change until the pandemic issue settles down


This website uses cookies

As a user in the EEA, your approval is needed on a few things. To provide a better website experience, uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at:

Show Details
HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
LoginThis is necessary to sign in to the HubPages Service.
Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
AkismetThis is used to detect comment spam. (Privacy Policy)
HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the or domains, for performance and efficiency reasons. (Privacy Policy)
Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
MavenThis supports the Maven widget and search functionality. (Privacy Policy)
Google AdSenseThis is an ad network. (Privacy Policy)
Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
Index ExchangeThis is an ad network. (Privacy Policy)
SovrnThis is an ad network. (Privacy Policy)
Facebook AdsThis is an ad network. (Privacy Policy)
Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
AppNexusThis is an ad network. (Privacy Policy)
OpenxThis is an ad network. (Privacy Policy)
Rubicon ProjectThis is an ad network. (Privacy Policy)
TripleLiftThis is an ad network. (Privacy Policy)
Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)
ClickscoThis is a data management platform studying reader behavior (Privacy Policy)