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Chief Administrator Responsibilities

Updated on March 28, 2013

© 2013 by Aurelio Locsin.

If you have a knack for organization and like to work in comfortable digs, then a career as a chief administrator may be for you. This business professional makes sure everything in the office runs smoothly, so that the technical staff can focus on their jobs and the company makes money. Roles and responsibilities vary by job type.


As a chief administrator, you support technical, sales and management staff in an organization by managing information and maintaining facilities. You order and distribute supplies, develop policies and procedures that improve operations, and plan budgets for equipment and supplies. You also negotiate supply and service contracts with vendors. In large organizations, you may hire and management subordinate administrative staff, such as clerks and secretaries, and determine their hours and tasks. You must also ensure that buildings and their surroundings remain clean and that equipment functions efficiently and safely.


When working in health-care organizations, such as hospitals or clinics, you may be called a medical services manager or health-care executive. Your expertise differs from normal administrators because it covers medical terminology, health-care procedures and insurance billings. The technical people you deal with are doctors, nurses and other health-care staff. You must develop procedures to ensure the confidentiality of patient information by allowing access only to authorized personnel. You must also keep up to date on new health-care regulations and technology, and communicate relevant changes to facility staff


In education, you’re more likely to assume the job title of principal in elementary and high school, or dean or provost in colleges. Your responsibilities extend to three primary groups: teachers and educational staff, students and parents of students. You supervise teaching as well as administrative staff, observe and evaluate their performance, and review the progress of students and discipline them as needed. Material and financial resources for your facility can depend on your ability to negotiate funds with government officials, community members or school alumni.


Although actual requirements for chief administrator may vary by industry and employer, you generally need at least a bachelor’s degree to enter their profession. The higher you are in the organization, the more likely you are to have a master’s degree as well. A technical degree related to your industry, such as in education or computers, may also be helpful. You do not normally receive the top position when you enter a company. Instead, you start at a subordinate or junior level, such as assistant or secretary. Through increasingly responsible positions, obtained through promotions, you gradually develop the skill to become the chief.


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    • thelyricwriter profile image

      Richard Ricky Hale 4 years ago from West Virginia

      Alocsin, great article! Better late then never I reckon. Well written and great topic information on the matter. I would honor such a field, but I doubt that opportunity ever comes. You never know though. Great work. Voted up, useful, and interesting.

    • vespawoolf profile image

      vespawoolf 4 years ago from Peru, South America

      I can see there are many different avenues one could explore for a career as Chief Administrator. I have friends who work in this type of field, but the organization is not for me!

    • Nell Rose profile image

      Nell Rose 4 years ago from England

      Hi alocsin, I was Chief Administrator for a while in my office, the pay isn't that much higher than the person down from me, and was made redundant along with many others, I was pleased to be called back later as a temp, it was much easier, I prefered to work under someone else, great info, nell

    • MsDora profile image

      Dora Weithers 4 years ago from The Caribbean

      I think I performed in that role, just never got the title or the pay. Oh well, I respect those who do. Thanks for initiating some reflections.

    • rajan jolly profile image

      Rajan Singh Jolly 4 years ago from From Mumbai, presently in Jalandhar,INDIA.

      A very informational and interesting read. The chief administrator has a lot of work cut out for him. Great research.

      Voted up and useful.

    • Peggy W profile image

      Peggy Woods 4 years ago from Houston, Texas

      Chief administrators have to be good at multi-tasking and have to have an overall grasp of what the entire business entails. Obviously great people skills also helps. If they are good administrators, the entire business flourishes. It is an important job! Up and interesting votes.

    • teaches12345 profile image

      Dianna Mendez 4 years ago

      If I only knew this when I was much younger! Great research on this career choice and hope it helps someone out there to make the jump.

    • MarleneB profile image

      Marlene Bertrand 4 years ago from Northern California, USA

      Lots of great information - very thorough research. I think being a chief administrator is about as close as a person can get to being their own boss... only they are employed with a regular salary. If I could have had an opportunity to be a chief administrator, I think I would have been happier in that position than being self-employed.

    • Ruchira profile image

      Ruchira 4 years ago from United States

      Great informational hub, Alocsin. Being a CAR is so responsible, and requires focus.

    • kidscrafts profile image

      kidscrafts 4 years ago from Ottawa, Canada

      I can see that those people are useful to have things working well (when they do their job well) but I know that I prefer to be working with real stuff. The problem with some chief administrators, they lose contact with the real work and the people who do that work.

      Great hub! Have a nice Easter!