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How Asset Management Software Can Benefit Your Company

Updated on December 20, 2013

Managing any company’s assets is an intricate and potentially unenviable prospect for the majority of us. And whether some of us care to admit it or not, it’s fair to say that asset management is a task which frequently involves an amount of guess work.

But if you would prefer to remove that element of uncertainty from your business, then may I offer a solution?

Asset Management software is simply the easiest way to manage all your corporate assets, to streamline and automate your common processes and to provide optimum levels of production output, customer service and legal compliance.

This ingenious and innovative latest generation software offers the ability to monitor, track and report on every aspect of your company’s assets’ lifecycle – taking you from acquisition to maintenance, depreciation to disposal – and every step in between. It provides a comprehensive overview into your assets’ ‘state of play’ now – in real time. Both private sector and public sector organisations can benefit from this unique software, there is no more technically-savvy way of keeping on top of your business assets, than with the latest ‘anytime, anywhere’ information.

What’s more, this software provides the ability to ‘drill down’ and focus on singular aspects of individual assets whenever you choose. Let’s say for example, you are transferring some of your staff to a new location. Wouldn’t it be helpful to have a ‘running commentary’ of the ‘state of play’ as each phase of the transfer occurred? This dynamic and intuitive software provides more than simply an overview or an audit trail; it offers ‘real time’ insights into what is happening when and where, so you are always up-to-date with movements as they occur.

This fully-scalable solution means that every kind of business from SMEs to multi-nationals can gain from state of the art technology, the key benefits of which are:

  • Complies with the latest accounting regulations.
  • Negates the use of (or over-reliance on) spreadsheets.
  • Promotes greater accuracy.
  • Saves time and money.
  • Manages assets across any number of locations.
  • Provides a full-lifecycle tracking and analysis of all assets.
  • Manages your financial accounting and payment schedules from leasing and operating arrangements.
  • Provides a central audit register as back-up in case of fire, flooding, theft, vandalism, or other disasters.
  • Complete project management control and reporting facilities.
  • Keeps track of static and mobile assets and identifies rogue items and anomalies within the audit system.

And for start-up businesses and businesses that have only been in existence for a year or so, knowing when or whether to push for growth can be a tricky matter. We frequently hear about businesses failing because they tried to grow too big too soon. Getting your business to grow at a rate that’s right for you can be a fine balancing act. One that requires forethought, strong leadership and sound judgment. But what if you had all the latest information about your company to hand whenever you called for it? You had all the latest stats, forecasts, financials . . . wouldn’t that make plotting your path to business growth a whole lot easier? Of course it would.

The really clever thing about employing Asset Management software on your team is that no matter how small or how big your company gets, your software facility can grow with you, so there is no wastage. An investment that evolves alongside your business – now that’s smart thinking.

Whilst owning a business can never be considered a walk in the park, being successful undoubtedly boasts its own rewards and provides a host of additional social and emotional benefits as well as the promise of financial incentives when we get it just right. But to ensure our business ambitions and objectives are realised instead of remaining simply a pipedream, it is important that we explore the possibilities the latest technological advances might offer us and that we ‘get in’ ahead of the competition.

Although maintaining the status quo can often seem like the simplest option, the path to a more successful and empowering future comes from embracing the latest technology.

One of the most frequent moans I hear from business people is that there are never enough hours in the week to achieve everything on their ‘to do’ list. And frequently, those items that get passed over from week to week, never actually end up getting done at all.

Well, now you can free up more time within your organisation to work ‘on’ your business, rather than ‘in’ your business. You can quit treading water and start forging ahead with your plans.

Now how does that sound to you?

All in all, Asset Management software will make managing all your company’s assets as close to a breeze as it’s possible to get in today’s fast-moving, transient world of business, so why not arrange your no-obligation consultation today?

The Benefits Of Integrating Asset Management With FM Software

Since the late 1980s, companies across the United Kingdom have been implementing facilities management (FM) software packages to organise and digitise the flow of facilities information within their organisation. The benefits are many-fold, although some companies, in particular SMEs, can often be put off FM software by the potential downtime implementation may cause.

The debate is simple: is installing and implementing an FM software package worth the investment of time and money?

To meaningfully answer the question, it is important to understand the goal of such software packages. In simple terms, FM packages are designed to automate the flow of information involved in facilities management. The management of an organisation’s sites and assets are centralised into one system, benefiting that organisation in several ways.

Strategic planning, asset management and maintenance and upkeep of facilities are all dealt with through facilities management software. Sustainability and environmental aspects can also be addressed, with facilities management software allowing organisations to identify slack and waste in their activities.

By streamlining processes, reducing waste and effectively utilising company space, a firm implementing an FM solution can aspect to save a considerable amount of time and money within a relatively short time frame.

Of course, implementing such a solution requires an investment of time and money too. There are a number of budget considerations a firm looking to implement an FM system must make.

Firstly, an organisation must identify their own specific FM requirements before budgeting for hardware and software installation. Facility management workstations, servers and computer systems are some of the hardware components required. Once hardware is installed, the relevant software solution also comes at a price. Following this, formal staff training and maintenance of the facilities management software is also necessary.

Typically, organisations outsource these installation, training and service costs to a specialist facilities management company. The organisation pays an upfront fee for hardware installation, software setup and staff training and enters into a contract for the software maintenance and upgrades.

The beauty of outsourcing facilities management is that a company’s downtime is significantly reduced. Moreover, a specialist FM company can provide advice and assistance in identifying an organisation’s individual FM requirements, before working closely with that organisation to implement the FM system and ensure all staff are suitably trained in its operation.

So is facilities management software worth the hassle? Quite simple, it often certainly is. Even smaller companies can benefit from the automated flow of facilities information without the long installation times and painstaking tasks of staff training. By outsourcing the software implementation, any firm could find themselves saving time and money with FM software every single year.

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