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How To Embed & Play Video In PowerPoint 2010

Updated on May 15, 2010

To embed a video in PowerPoint 2010 and making it play is not difficult. There are 3 ways you can embed a video in your PowerPoint slide, described below. First, take a look at the following picture that visually shows what those 3 ways are:

[Btw, if you are an advanced user, you may like to straightaway proceed to my tutorial, How To Embed & Play Several Video Clips In A Single Slide In PowerPoint 2010]

3 ways to insert video in PowerPoint 2010
3 ways to insert video in PowerPoint 2010

Embedding Video In PowerPoint 2010

After you click the Insert tab on the top menu bar, and then click Video appearing on the Ribbon to the far right, you will get 3 options to embed your video on to the PowerPoint slide.

  1. Video from File. In this option you simply select a video that you already have in your computer hard drive. PowerPoint 2010 allows the video formats AVI, WMV, MPEG, QuickTime (usually MOV), and Adobe Flash.

  2. Video from Web Site. If you want to embed a video from video sharing sites like YouTube, then this is the option for you.

  3. Clip Art Video. You can also embed clip art video which is the third option. When you click on this, PowerPoint 2010 automatically opens Clip Art pane on the right where you can search for and select clip art video you want on your slide.

Adjusting The Playback Of The Embedded Video

After you have embedded the video in your PowerPoint slide, it will appear in the middle of the slide with a play/pause video control beneath. See the image below. When you see the slide show (F5), the video control appears only when the mouse moves over it.

Embedded Video In PowerPoint 2010
Embedded Video In PowerPoint 2010

Once there on the slide, you can do quite a few changes in the video in terms of its format (appearance) and playback (the actual playing). As for formatting the video, things like changing its size, aligning it on the slide, having it rotated to a certain degree, giving it a border, rendering some effects to it, and so on can be done easily. 

Let me however focus on the playback of the embedded video in this article. The following image shows, marked by the red rectangle, what all you can do to adjust the playback of the video in PowerPoint 2010.

Video playback options in PowerPoint 2010
Video playback options in PowerPoint 2010

For the sake of brevity, let me repeat the playback options in brief.

  1. Trim Video. This is a great tool. I will come to it in more details below. In short, Trim Video allows you to start and stop the playing of a video anywhere in its course.

  2. Fade Duration. Adjust the time you want your video to fade in and out at the beginning and after it completes playing.

  3. The Volume is obvious. The Start of the video can be On Click or Automatically. Usually, if the embedded video is a part of your presentation or slide show, you’ll like to choose On Click. Alternately, if you intend to convert the PowerPoint to video to upload to YouTube or embed on your web page, you ought to select Automatically to start it.

  4. Play Full Screen will allow the video to occupy the whole area of either the presentation or the converted video as the case may be. If the presentation or the video area is too large compared to the dimensions of the embedded video, then the latter will look blurred. It is for you to experiment and find out how this option works if selected.

  5. Hide While Not Playing is a useful option in special cases. If selected this option does not show the video unless it is played. Thus, if you select this option, then make the video to start automatically and at the same time defer its start by say 5 seconds in the animation pane, the video will not show up in the presentation till 5 seconds. You can utilize this 5 seconds time with a great introduction maybe!

  6. The last 2 options Loop until Stopped and Rewind after Playing are self-explanatory. Try them to see if and how they can fit in your presentation plan.

Using Trim Video In PowerPoint 2010

The Trim Video option available for the first time in PowerPoint 2010 is a powerful tool indeed. Its utility can be in many ways, and is only bound by the imagination of the creator. Let me explain its main functions with the aid of the following image. This is Trim Video dialog box that opens when the option is selected on the Ribbon.

Trim Video functions in PowerPoint 2010
Trim Video functions in PowerPoint 2010

[1] – The file name of the video selected for trimming.

[2] – Duration of the trimmed portion. In this case it is 1 minute.

[3] – The span on the timeline selected for playing. The green marker indicates the beginning of the playing of the video, while the red marker indicates the end of the video. Both the markers are draggable, and as you drag either you will see the corresponding video scene above, so you know exactly where you want to start or end the video.

[4] & [5] – The Start Time and the End Time of the trimmed video as they occur on the main video. Both the times can be manually adjusted, giving you another option to exactly choose the length of the trimmed video. In this case, for example, I’ve selected the length of the trimmed video as exactly 1 minute.


Till PowerPoint 2010 arrived on the scene we the video makers had a legitimate complaint about the troubles of using video in PowerPoint and vice versa. This is no longer tenable with the coming of PowerPoint 2010. For some, PowerPoint’s newest avatar has just a few improvements over its 2007 version, but I feel there is a lot more you can now do in PowerPoint than you ever thought possible.

This is the first video I made with PowerPoint 2010 back in February this year as a teaser for a client of mine.

Please give your thoughts, suggestions, in the comment box below. Please let me know if I can be of any service for your video needs.


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    • profile image

      Shane 3 years ago

      I took a video using my I phone and embed it into PowerPoint. However when the video plays it rotates 90 degrees. Is there anyway of locking the position to ensure that it won’t rotate.

      Thank you

    • profile image

      awte 4 years ago

      Your video and presentation will look nicer if you find some nice PowerPoint template , for example:

    • profile image

      roger neal 4 years ago

      We successfully play downloaded videos in chuch services embedded in PP2010 and use the "Run automatically" and "Hide while not playing" options. We generally achieve success nowadays but hit a problem this week. No sound on one of our clips. This transpired to be Dolby audio for which, apparently, PP2010 does not have a codec. We achieved a work around by yet another conversion process to a non Dolby format.

      Can anyone suggest a way of adding codecs to PP2010 to remove this problem.

      The clip played properly when just run as a standalone item on the PC. We have K-lite codec pack on the PC but this is not used by PP.

      We never compile our presentations on any PC other than the one the presentation is to be used for the event, that is I add the video clips to the PP presentation at church on the actual PC to be used for the service. All other methods have proved a disaster.

    • profile image

      NoSpam 4 years ago

      PP has always been crap for video playback, going back years and 2010 is no different. There always seems to be some issue anytime I try to embed a video. Plays fine from desktop, but PP can never play it. I gave up a long time ago and just have the video separate and play it from desktop. Looks like crap but what choice do you have.

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      Shirle 4 years ago

      I embedded the video as instructed and it played in Slide View when I practiced at home.

      However, at the church, placing it on the second monitor. The picture of the video showed up on the Congregation monitor. On the computer in Presenter View 2010, a black screen showed up with no "play"options. I tried clicking on the black screen, but the slide would not play. What could have been the problem? Thanks

    • profile image

      Jerry Roy 5 years ago

      I also only get a white page. If I mouse over I can see the controls but I don't see the 1st frame of the video or any place holder to tell me that a video is actually embedded there.

    • profile image

      Abdullah 5 years ago

      hi there: assalaamu alaikum

      i insert video in to powerpoint 2010 as your instruction

      but it couldn't play? it shows play and reverse button too

      but it shows completely white , not like normal video

      do you think it occures because of wrong codec or why is that? i tried many ways but it cannot be!

      thank you.

    • profile image

      smartin 5 years ago

      When we insert a WMV video into the powerpoint its a thumnail with no tools (even if you hover). If you click on the thumnail a separate window opens playing the WMV. If you are IN THE SLIDESHOW you cannot click to prompt the window to open. How can we get the WMV to play from the slideshow view?

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      tokapa 5 years ago

      I've got a problem - when embed a video (wmv) in ppt 2010 as auto-start when open slide it does not start instantly but takes up to five seconds to start the video. This looks very bad when every slide should play a video with such bad gaps in between. When I start same video in the media player it instantly starts to play.

      Can anyone help me?

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      Anna 5 years ago

      I've got a serious problem. I inserted an audio onto the first slide. Then on the 4th there's a video. And when I'm watching it, the music and the video is being played at the same time :(

      Can anyone help me with this?

      How could I make the audio stop for that time?

    • profile image

      BLTN 5 years ago

      @janeka What I would do in that situation is in the Transitions tab go to "After:" and put in the time of the video and a few seconds more so it can load up and start playing. It should go to the next slide. Hope this helps

    • profile image

      janeka 5 years ago

      I have embedded a link that is about 2 hours long after the video finishes it will not advance to the next slide. Any insight that you could provide would be helpful.

    • profile image

      MImshach 5 years ago


    • profile image

      Freezer C 6 years ago


      I've come across the same problem. Conversion from .wmv to avi fixed my problem or you can try embedding Windows Media Player

    • profile image

      GaryGarland 6 years ago

      I am trying to play a video within a PP presentation that is 5 minutes 5 seconds long. It starts and plays correctly up to 2 minutes 57 seconds. At that point it stops every time. How can I get PP to play the entire clip? The clip is on my hard drive.


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      C-Bo 6 years ago

      Good article. I am an advanced user, relatively new to how PowerPoint 2010 handles video clips. I am putting together a very large presentation with a lot of video clips and was wondering how to get the clips to pause at a certain point so that when the next slide transitions in, the frame of the video doesn't rewind back to the very beginning of the video clip. I am putting together a section to introduce our new hires to the rest of the company and for those that we shot video clips of, I don't want their clips to rewind back to the beginning. I know the triggers are there for a reason, but I can't seem to get them to do what I need them to do. I know there's a simple answer, so I hope you can assist me. Also, we are doing this on a dual screen-dual computer setup. My presentation is just 2 weeks away, and I have all of the clips inserted into the presentation. Thank you in advance!

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      Ileka  6 years ago

      But what is the video doesn't play? Whenever I click it, the youtube video appears but it doesn't play when I click it.

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      Partha Bhattacharya 7 years ago from Kolkata, India

      I'm so sorry for replying late. Hubpages does not let me know the comments automatically.

      @Darerell, in PowerPoint 2010, click Transitions tab at the top, then to the far right that comes, in Advance Slide click the second check-box > After 0 seconds.

      @Christo, I'm not sure about the problem (blank screen in trim box) you're facing. Most likely, PowerPoint doesn't recognize the format of the video you've embedded. Second, the completed PPT does not carry the video or audio file with it. So, to make the video appear in the PPT, you need to export the video also with the PPT.

      @almurray, thank you.

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      Alan Murray 7 years ago from Ipswich, United Kingdom

      A comprehensive hub. Like it very much.

    • profile image

      Christo 7 years ago


      I can insert (embed) a video in PPT 2010, but when I try to trim it, only a blank screen appears in the box. If I copy the completed PPT on to a USB storage device, why does the video not work on another Computer?

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      Darrell 7 years ago

      But how do you make a slide with a video clip automatically transition to the next slide after the video is finished.