ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

How To Make Custom-Made Business Tools For Easy Management

Updated on September 6, 2016

Secure your business forms with customized documents and spreadsheets!

If you own a small business or an entrepreneur who is just starting out, then you will likely use free business forms and tools that you find on the Internet. Using free tools and documents is not bad. In fact, for small business owners like you, using a point-and-click software tool is very advantageous.

However, the question of security comes up whenever free tools and forms are mentioned. Because they are easily accessed and downloaded, these tools and forms may have viruses or spamware embedded in their code or the sites where they are hosted have dubious scripts running in the background and injecting your PC with dangerous software programs.

The risk of losing your business data is more valuable than spending a fraction of your money to buy a product that you can trust not to destroy your business. With a one-time payment for a license key, you can quickly download from a safe location in the vendor's website.

Filling up forms at the office
Filling up forms at the office | Source

Protect the information you exchange with your customers and business partners each day!

The best option for a small business owner like you is to make your own software and customize your business documents. Scammers and thieves can easily copy or hack their way through any free tool or form available online. With a custom-made software program, spreadsheet or a business document, you have control over the type of security measures you implement through a unique form design and a unique ID for each document used.

Tip #1: Customize the design of your business documents, forms, spreadsheets and software

Even when you need to use a free template for a business form, you will still need to edit it to make its appearance uniquely your own. Its design must be something your clients and customers cane easily identify as your mark.

Aside from your business logo and name of your company, include the color and type of paper to use for specific types of forms. Some companies even use watermarked papers to prevent unauthorized use of company forms.

This same principle should be applied on all business tools that your company uses, which includes software programs, forms and spreadsheets. Today's advanced watermark technology, including steganography, can encrypt micro-data into any image, such as your logo.

Tip #2: Customize the information fields in your forms

Although those free templates of business forms and spreadsheets already have basic information fields, you still need custom-made business forms to fit your data requirements. For example, you may insert the fields for names of persons whose signatures are needed for the approval of the request form.

Aside from the type of information, the format of the text as well as the lines, squares and check boxes should also be customized. Thinner lines save space, but check boxes and rectangular fields saves time and energy for employees when filling up the form.

Tip #3: Use macros and ready-made formulas for spreadsheets and financial documents

If you are using a spreadsheet for calculating your financial reports, then take advantage of ready-made formulas and templates for specific financial documents. These can be integrated with your company's accounting system easily. Integrating your custom spreadsheets and document templates with your processing and accounting system simplifies your business operations.

You do not even need additional training or to hire another employee just to use your company's custom software and train your other employees on how to use it. You already know how to use these custom made spreadsheets and documents because the software uses the Excel and Word formats, which almost everyone in the office knows.

How about you? Do you have suggestions for efficiency tools in business?

Submit a Comment

No comments yet.


This website uses cookies

As a user in the EEA, your approval is needed on a few things. To provide a better website experience, uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at:

Show Details
HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
LoginThis is necessary to sign in to the HubPages Service.
Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
AkismetThis is used to detect comment spam. (Privacy Policy)
HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the or domains, for performance and efficiency reasons. (Privacy Policy)
Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
MavenThis supports the Maven widget and search functionality. (Privacy Policy)
Google AdSenseThis is an ad network. (Privacy Policy)
Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
Index ExchangeThis is an ad network. (Privacy Policy)
SovrnThis is an ad network. (Privacy Policy)
Facebook AdsThis is an ad network. (Privacy Policy)
Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
AppNexusThis is an ad network. (Privacy Policy)
OpenxThis is an ad network. (Privacy Policy)
Rubicon ProjectThis is an ad network. (Privacy Policy)
TripleLiftThis is an ad network. (Privacy Policy)
Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)